Automatic rotation
Distribute bookings among available members instead of assigning each appointment manually.
Round-robin appointment scheduling
LunaCal round-robin scheduling assigns each booking to an available team member in rotation. Choose who joins the pool, keep a default co-host on every meeting and set shared or individual working hours.
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Control who receives the next booking
LunaCal combines host assignment with the availability and limits of the event.
Selected host pool
Choose the specific teammates eligible for this event.
Automatic team inclusion
Include all current and future team members in the rotation.
Default co-hosts
Add a teammate to every meeting alongside the rotating host.
Individual schedules
Let each host use their own working hours for the event.
Common schedule
Apply one availability schedule across the assigned hosts.
Calendar conflict checks
Skip members whose connected calendars make them unavailable.
Booking limits
Use notice periods, buffers and booking caps alongside assignment.
Choose shared hours or each host’s own schedule
Host selection and working hours are separate controls. A member can belong to the rotation without being available for every slot.
- Create a Round Robin event and select the hosts in Assignment.
- Turn Choose a Common Schedule on for shared hours, or off for individual availability.
- Set booking limits and preview the times clients can book.
How a booking reaches a host
Define the pool
Only assigned members take part in the rotation. Turn automatic inclusion off when the event needs a specific team.
Check availability
A slot can appear when an assigned rotating host is available. Connected calendar conflicts and booking limits affect eligibility.
Assign the meeting
LunaCal rotates bookings among available members. Different working hours can produce different booking totals.
Include default hosts
Default hosts join every booking; they are not additional people taking turns in the rotation.
Add new teammates without rebuilding the rotation
The Round-Robin Hosts toggle controls whether membership follows the whole team or a manually selected list.
Explore this setting →Whole-team pool
With automatic inclusion on, current and future team members join the rotation.
Specialist pool
With it off, you select eligible hosts and add new members deliberately.
Available is different from assigned
A host still needs working hours, a connected calendar and room within their booking limits to receive appointments.
Why use LunaCal for round-robin scheduling?
LunaCal combines rotation with the controls needed to run different services from one team account.
Rotating host plus a regular co-host
Keep one person on every appointment while another place rotates through the team.
A pool that follows team membership
Automatically include new teammates, or keep a service restricted to selected people.
More than assignment at $15 per user
Teams includes round robin, shared scheduling, multi-session packages and webhooks, alongside payments and reminders.
LunaCal vs Calendly, Cal.com and Koalendar
The main distinction is how the next host is selected. Compare that assignment model alongside the scheduling controls your team needs.
| Capability | LunaCal | Calendly | Cal.com | Koalendar |
|---|---|---|---|---|
| Round-robin scheduling | Teams | Teams+ | Teams+ | Paid plans |
| Selection method | Available-host rotation | Availability / fairness | Weights / priority | Priority / random |
| Choose eligible hosts | Yes | Yes | Yes | Yes |
| Calendar conflict checks | Yes | Yes | Yes | Yes |
| Host working hours | Yes | Yes | Yes | Yes |
| Meeting buffers | Yes | Yes | Yes | Yes |
| Minimum booking notice | Yes | Yes | Yes | Yes |
| Custom booking questions | Yes | Yes | Yes | Yes |
| Email reminders | Yes | Yes | Yes | Yes |
| Payment collection | Stripe / PayPal | Stripe / PayPal | Stripe / PayPal | Stripe / PayPal |
| Website embedding | Yes | Yes | Yes | Yes |
| Collective meeting option | Yes | Yes | Yes | Yes |
Round-robin scheduling questions
Does round robin guarantee identical booking totals?
Availability affects distribution. Members with fewer working hours, calendar conflicts or reached booking limits may receive fewer appointments.
Can I exclude some team members?
Yes. Turn off automatic inclusion in Round-Robin Hosts, then select only the people who should receive this event’s bookings.
Can someone attend every meeting?
Yes. Add that person as a Default Host. They join every meeting alongside the host selected through the rotation.
Can hosts work different hours?
Yes. Turn Choose a Common Schedule off so each host uses their own availability for the event.
How is round robin different from collective scheduling?
Round robin selects a rotating host. Collective scheduling requires all selected hosts to be available for the same meeting.
Which plan includes round robin?
LunaCal Teams includes round-robin scheduling and starts at $15 per user per month.