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The most powerful Daycare Booking system

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All features that you need in a daycare scheduling system

Parents quickly reserve daycare slots

Parents need quick confirmations to organize their busy days. Instant bookings reassure families immediately, helping daycare operators clearly manage daily attendance and avoid unexpected disruptions.

Parents quickly reserve daycare slots

Share daycare moments, parent reviews, branded style

Showcasing genuine photos of children engaged in activities builds trust instantly. Parent testimonials provide reassurance. Custom branding reinforces your daycare’s nurturing environment, increasing parent confidence and bookings.

Share daycare moments, parent reviews, branded style

Collect child-specific details before arrival

Gathering essential information like dietary restrictions, allergies, nap schedules, or special routines ensures you’re fully prepared. It provides parents peace of mind and helps caregivers deliver personalized, attentive care each day.

Collect child-specific details before arrival

Automatic attendance reminders and feedback emails

Automated reminders significantly cut down on forgotten daycare days, helping busy families stay organized. Post-visit feedback requests give you valuable insights to continuously improve care quality and address concerns early.

Automatic attendance reminders and feedback emails

Secure upfront payments or deposits easily online

Collecting daycare fees in advance secures commitment, ensuring stable revenue. This also reduces sudden cancellations, allowing you to accurately plan staffing, activities, and daily resources without financial uncertainty.

Secure upfront payments or deposits easily online

Coordinate childcare schedules across multiple sites

If operating multiple daycare locations, central scheduling simplifies attendance tracking. Staff members across locations see real-time updates, preventing confusion, ensuring correct staffing ratios, and avoiding overlaps.

Coordinate childcare schedules across multiple sites

Tailor daycare services individually

Full-day care, half-day sessions, or after-school programs each require unique planning. Configuring availability, duration, and staffing individually within your industry scheduling software ensures every child’s experience is smooth and organized.

Tailor daycare services individually

Balance caregiver assignments automatically

Evenly distributing responsibilities among caregivers maintains balanced workloads, reducing stress and fatigue. This ensures staff remain attentive and energized, providing consistently high-quality childcare throughout the day.

Balance caregiver assignments automatically

Dedicated profiles highlighting caregiver experience

Individual caregiver profiles detail their training, special skills, and experience with specific age groups. Parents appreciate seeing who exactly will care for their children, increasing trust and satisfaction significantly.

Dedicated profiles highlighting caregiver experience

Easily adjust daycare hours anytime

Quick calendar adjustments help daycare owners effortlessly accommodate seasonal changes, holidays, or unexpected closures. Flexible scheduling ensures you’re always prepared, minimizing confusion for parents and caregivers alike.

Easily adjust daycare hours anytime

Embed booking options across all parent channels

Easy online access—through your website, emails, social media, or Google listings—lets parents conveniently reserve daycare slots wherever they first encounter your services, making your industry booking software highly accessible and practical.

Embed booking options across all parent channels

Easy Setup. On-Call Help When You Need It

Switch from old clunky Daycare Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Daycare Booking system which covers all niches

Class
Class
Tutor
Tutor
Music Lesson
Music Lesson
Workshop events
Workshop events
University
University
School
School
Library
Library
Parent teacher meeting
Parent teacher meeting

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Daycare scheduling app

Automated Reminders
Automated reminders ensure clients and team members never miss a scheduled meeting. This feature reduces no-shows and keeps everyone on track, saving time and improving efficiency.
Booking links
Shareable booking links simplify appointment scheduling by allowing users to pick a time that works for them. Perfect for industries relying on calendar scheduling software to streamline client interactions.
Workflows
Workflows automate communication, ensuring attendees receive timely updates and follow-ups. This feature enhances customer experience and keeps processes organized.
Buffers
Buffers help avoid scheduling fatigue by creating gaps between appointments. This ensures professionals have time to prepare and deliver quality service.
Calendar Sync
Calendar sync integrates your scheduling system with popular platforms, ensuring seamless management of appointments. Ideal for industries using appointment booking systems to stay organized.
Website Embed
Embedding booking options on your website makes it easy for clients to schedule appointments directly. This feature enhances accessibility and boosts engagement.
File sharing
File sharing allows users to upload necessary documents or resources during booking. This simplifies preparation and ensures smoother workflows.
Team Scheduling
Team scheduling enables coordination across multiple users and locations. Perfect for industries needing collaborative calendar scheduling software to manage complex operations.
Images and Videos
Adding images and videos to your booking page helps showcase services or provide instructions, enhancing user experience and clarity.
Notice period
Setting a notice period ensures adequate preparation time for appointments. This feature helps manage expectations and avoids last-minute scheduling conflicts.
Round Robin Allocation
Round robin allocation ensures fair distribution of appointments among team members. This feature is ideal for industries relying on team-based scheduling systems.
WhatsApp Integration
WhatsApp integration enables instant communication, making it easy for clients to ask questions or confirm details directly from the booking page.
Booking questions
Customizable booking questions help gather important information before appointments. This feature streamlines preparation and ensures better service delivery.
Collective scheduling
Collective scheduling simplifies finding a time slot that works for everyone. Perfect for industries needing collaborative appointment booking systems.
Custom availability
Custom availability allows professionals to set specific working hours or exceptions, ensuring flexibility and better time management.
Profile
Adding a profile, FAQs, and company details to the scheduling page builds trust and provides essential information to clients, enhancing their booking experience.

Latest news in Daycare scheduling space

It used to be a clipboard. Now it’s a calendar link. But that shift didn’t just speed things up — it’s changing how trust is built with parents. Most daycare centers I spoke to aren’t just looking for speed anymore. They want their daycare booking software to feel like an extension of their values. Calendars with warm intros. Pages that explain the environment before a tour. And maybe most importantly, forms that ask parents what their child loves (or fears) before the first meeting. According to the 2025 Global Scheduling Experience Report by Lunacal, 62% of centers say custom pre-booking questions led to more prepared, relaxed sessions. That’s not a feature; that’s a behavior shift. One director told me, “We stopped giving polished brochures. Our scheduling page became our pitch.” Interestingly, some centers are ditching over-automation. One chain in Florida saw a rise in conversion by removing the “book instantly” option. Instead, they ask for a preferred slot and send a personal video follow-up. Feels inefficient — until you realize their tour-to-enrollment rate jumped 28%. Another shift: embedded booking links in Facebook groups. Many daycare owners used to rely on DMs and follow-ups. Now? That link leads directly to a branded daycare appointment system with photo galleries, safety protocols, and intro videos from the staff. No back-and-forths. Just decisions. Some solo providers — especially home-based — are using calendar scheduling software that looks more like a landing page. Not because it’s trendy, but because 71% of solo owners (same report) said they want their story alongside their availability. That’s not fluff. It’s identity 💛 Oh — and if you're wondering if this is just a daycare thing, a lot of the same shifts are happening in the Class Booking system and Workshop events Booking system spaces too. People are booking based on connection, not just convenience. The old approach to daycare appointment booking tools was: show slots, confirm time. The new approach? Tell a story, build a bond — then confirm the time.

Frequently Asked Questions

I’ve been using Lunacal. It lets parents choose time slots, enter their child’s details, and even receive reminders. It feels reliable and saves me from juggling spreadsheets and WhatsApp threads.

Yes—and it’s a must. I split sessions between toddlers and preschoolers. A good daycare booking tool should let you assign time blocks, set limits, and run everything from one dashboard. I saw a music class scheduling software do something similar with student levels.

Free tools like Calendly or Fresha work at first, but most don’t let you collect important details like allergies or pickup contacts. You’ll probably outgrow them once you hit 4–5 families a day.

Being able to collect info ahead of time—emergency contacts, nap schedules, food restrictions. Also, reminders for parents help avoid last-minute chaos. A clean layout is a bonus.

Definitely. I have 15-minute blocks for drop-off, and if someone’s late, the system doesn’t allow booking after a certain point. This keeps routines stable. I picked up the idea from a university appointment software setup.

More systems are letting you personalize the booking page with photos, welcome notes, and policies. I’ve seen this done in library booking platforms too—it helps parents feel more confident before signing up.

Yes, and that’s a lifesaver. Most tools let you set up recurring appointments for specific weekdays. Once a parent locks in Monday-Wednesday, I don’t have to worry week-to-week.

For sure. I send parents a single link they can use anytime. It’s in our welcome message, emails, and saved as a WhatsApp reply. A similar setup works well for event workshop bookings.

I allow parents to reschedule within a certain window and send reminder messages 24 hours before. Having the policy visible on the booking page helps set clear expectations.

Yes, and you absolutely should. I added custom fields for health info, emergency contacts, and “who’s picking up.” It’s made everything smoother and more secure.

Lunacal if you want flexibility and a clean experience for parents. Square Appointments works if you also use their POS. Calendly is okay, but not really built for kids or parent-specific needs.

Authored & Reviewed by:

Sarah MitchellEducation Technology Specialist & Former teacher

Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.

Experience with Scheduling Tools

BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook