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The most powerful Dance Studio Scheduling software

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Features that top dance studios use

Let dancers book classes or trials instantly

Students don’t want to wait to reserve their spot—especially during busy seasons. Good industry booking software helps them sign up instantly, without chasing confirmations.

Let dancers book classes or trials instantly

Show class styles, studio energy, and instructor highlights

Whether it’s ballet, hip-hop, or contemporary—let your page reflect the energy. Industry scheduling software should let you bring your studio’s spirit to life, not just list times.

Show class styles, studio energy, and instructor highlights

Ask about experience level, goals, and any injuries

A beginner shouldn’t land in an advanced class. Ask up front about skill level or past injuries so instructors can plan appropriately—and students feel safe and seen.

Ask about experience level, goals, and any injuries

Send automated reminders with class tips or dress codes

A quick reminder makes sure they don’t forget tights, shoes, or that today’s class is in Studio B. It keeps attendance high and stress low.

Send automated reminders with class tips or dress codes

Collect drop-in fees or subscriptions at time of booking

Whether it’s a single session or unlimited pass, your industry booking software should handle payments upfront—so dancers focus on the floor, not payment slips.

Collect drop-in fees or subscriptions at time of booking

Manage classes across studios or rehearsal spaces easily

If you teach in different halls, cities, or share space with other groups, centralized scheduling helps avoid mix-ups. Everyone sees where they’re dancing, and when.

Manage classes across studios or rehearsal spaces easily

Separate workshops, private lessons, and group classes

A 3-day intensive isn’t the same as a 30-minute trial. Create distinct service types so class lengths, prep needs, and pricing are clear from the start.

Separate workshops, private lessons, and group classes

Balance student load across multiple instructors

When new students sign up, round-robin assignment helps distribute them fairly—so no instructor is overwhelmed and every dancer gets attention.

Balance student load across multiple instructors

Help students pick instructors by style and energy

Some love sharp discipline. Others thrive with gentle coaching. Instructor bios with class specialties help new students connect with the right teacher from day one.

Help students pick instructors by style and energy

Adjust for shows, auditions, or off-season weeks

Performance season? Studio closed for renovations? With flexible availability tools in your industry scheduling software, you can update calendars fast—no chaos for students.

Adjust for shows, auditions, or off-season weeks

Share your calendar in bios, flyers, or newsletters

Whether a dancer finds you on Instagram or hears about a class through school, one click should take them to your schedule. Convenience builds loyalty.

Share your calendar in bios, flyers, or newsletters

Easy Setup. On-Call Help When You Need It

Switch from old clunky Dance Studio Scheduling software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Dance Studio Scheduling software which covers all niches

Bridal Studio
Bridal Studio
Retail Store
Retail Store
Driving School
Driving School
Meeting Rooms
Meeting Rooms

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Dance Studio scheduling app

Automated Reminders
Ensure attendees never miss a meeting by sending timely email reminders. This feature helps reduce no-shows and keeps schedules on track, making it ideal for industries relying on appointment booking systems.
Booking links
Create simple, shareable links for clients or team members to book appointments directly. This streamlines scheduling and integrates seamlessly with industry calendar scheduling software.
Workflows
Automate communication by sending tailored emails at different stages of the meeting process. This ensures attendees are informed and prepared, enhancing the efficiency of appointment booking systems.
Buffers
Prevent scheduling fatigue by adding buffer times between appointments. This feature ensures smoother transitions and avoids overlapping bookings in industries with high scheduling demands.
Calendar Sync
Keep all your appointments in one place by syncing with popular calendar platforms. This integration simplifies scheduling and ensures accuracy in industry calendar scheduling software.
Website Embed
Allow clients to book appointments directly from your website. This feature enhances user experience and integrates seamlessly with industry appointment booking systems.
File sharing
Share important documents or resources directly on the scheduling page. This is especially useful for industries requiring pre-meeting preparation or document exchange.
Team Scheduling
Coordinate schedules across teams and locations with ease. This feature supports industries with complex scheduling needs and ensures efficient use of appointment booking systems.
Images and Videos
Enhance your booking page by adding images or videos to provide context or instructions. This feature is ideal for industries that benefit from visual communication.
Notice period
Define a notice period to ensure adequate preparation time before appointments. This feature helps industries manage last-minute bookings effectively.
Round Robin Allocation
Automatically assign meetings to team members in a balanced way. This feature is perfect for industries with shared workloads and team-based scheduling.
WhatsApp Integration
Enable instant communication by integrating WhatsApp with your booking page. This feature is ideal for industries that rely on quick, direct client interactions.
Booking questions
Gather essential information from clients before appointments with customizable questions. This feature helps industries streamline preparation and improve service quality.
Collective scheduling
Find and book time slots that work for everyone in the team. This feature is ideal for industries requiring collaborative scheduling and team coordination.
Custom availability
Set specific availability for certain days to accommodate unique scheduling needs. This feature supports industries with dynamic schedules and appointment booking systems.
Profile
Provide essential business information, FAQs, and profiles directly on the scheduling page. This feature builds trust and enhances user experience for industries using appointment booking systems.

Latest news in Dance Studio scheduling space

I was in a Brooklyn studio last month, sitting in on a kids’ hip-hop class when the owner showed me something odd — their schedule wasn’t full, but their inbox was flooded. Turns out, a lot of folks are still messaging back and forth instead of using a proper dance studio booking software. That’s starting to shift — but not in the way you think. Studios aren’t chasing “automation.” They’re chasing clarity. The best dance studio appointment system doesn’t just show times. It shows context. What’s the vibe of the class? Who’s teaching? Can I watch a quick clip first? Also, 62% of studios using custom booking questions (per the 2025 Global Scheduling Experience Report) said their instructors felt more prepared walking into sessions. That’s not a nice-to-have. That’s retention. There’s also a rise in studios embedding their entire dance studio scheduling platform inside bio links and local WhatsApp groups. Sounds messy? It’s working. One counterintuitive trend: fewer dropdowns. The fewer choices people have, the more likely they are to book. That’s the opposite of what most consultants preach. Some studios are even borrowing ideas from realtors — using their dance studio calendar scheduling software to show photos, testimonials, and short bios, similar to how real estate agent scheduling software pages present agents. And interestingly, one studio in Tucson layered in visual moodboards—like color themes and dress codes—on their dance studio appointment booking tool. No form field for that. Just images. Bookings jumped. If you want to see this storytelling approach in another context, check out how retail store booking software is doing it now.

Frequently Asked Questions

I’ve been using Lunacal. It lets me set class schedules, manage trial signups, and even collect parent contact info and student age right during booking. It seriously cleaned up my admin work.

Absolutely. I created custom booking flows for each level. I saw a similar structure on a driving school booking system and made it work for dance.

Yes. Ours sits right on the homepage now, and we also include links in our class flyers. I actually borrowed that from a retail booking setup.

Yep. I ask age, dance style, and whether they’ve attended before. Based on how a bridal studio handled custom intake questions. It makes group placement easier.

Some now let you upload class intro videos, show instructor bios, and even include testimonials right on the booking page. Parents really appreciate that context.

Yes. I assign instructors their own calendars and manage everything from a central dashboard. Weekend recitals? Covered. Private lessons? Easy to slot in.

Class types, group caps, reminder messages, and a smooth mobile experience. Bonus if you can block out holidays or breaks in advance.

Calendly or Square can help with single-class bookings. But once you’ve got multiple classes, styles, or instructors—it’ll feel like duct tape.

I added a reschedule link in every confirmation. It lets parents move sessions without calling me last minute. Huge time saver.

Lunacal for ease and custom class flows. Others use fitness platforms, but they often feel too generic. I wanted something that felt built for our world.

Authored & Reviewed by:

Lily CarterDance Studio Owner

Hey, I'm Lily Carter! I've spent the last 8 years working behind the scenes at dance studios, handling everything from class rosters to parent communications to last-minute recital emergencies. I know how hectic studio life gets — that’s why I’m obsessed with making appointment scheduling easy, clear, and drama-free. When your dancers (and their parents) can book lessons without endless back-and-forth, everybody’s happier. When I'm not organizing schedules, I’m choreographing beginner tap routines or chasing after my mischievous cat, Jasper.

Experience with Scheduling Tools

Acuity SchedulingVagaroMindbodylunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook