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The fastest growing physical therapy Appointment booking software

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Features that top physical therapy clinics use

Patients can schedule rehab sessions instantly

Whether it’s post-op rehab, chronic pain, or a first-time evaluation, instant scheduling gives patients control. Great industry booking software helps them commit to care without waiting for a callback.

Patients can schedule rehab sessions instantly

Showcase recovery stories, clinic approach, and your focus

People want to know they’re in good hands. Share photos of your space, testimonials from past patients, and your methods—manual therapy, movement rehab, sports therapy. The right industry scheduling software makes this storytelling seamless.

Showcase recovery stories, clinic approach, and your focus

Ask about injury, history, and specific pain points upfront

Understanding the injury type—ACL tear, frozen shoulder, or general back pain—lets you prep equipment, assign the right therapist, and create a smoother first session.

Ask about injury, history, and specific pain points upfront

Timely nudges before appointments with helpful instructions

A quick reminder can be the difference between a no-show and a full schedule. Include details like what to wear or whether to bring imaging. Less friction = better outcomes.

Timely nudges before appointments with helpful instructions

Take session payments or copays before arrival

Especially for evaluations or out-of-pocket plans, collecting payments upfront helps ensure commitment. Built-in payments in your industry scheduling software reduce back-and-forth and awkward billing moments.

Take session payments or copays before arrival

Manage appointments across clinics or visiting therapists

If you operate in multiple facilities or have mobile/home visit therapists, centralizing the schedule ensures no overlap or confusion—internally or for patients.

Manage appointments across clinics or visiting therapists

Differentiate treatments by type, duration, and focus

Manual therapy, dry needling, gait training, or group mobility classes—all require different prep and time. Let clients choose their need, while you control flow and buffers.

Differentiate treatments by type, duration, and focus

Evenly assign sessions across therapists

For larger practices, distributing bookings evenly helps avoid burnout and keeps patient wait times low. Round-robin logic in your industry scheduling software makes that effortless.

Evenly assign sessions across therapists

Show each therapist’s focus, experience, and methods

Some patients may prefer someone experienced in neuro rehab. Others, postnatal care. Profiles let people choose who feels right for them, even before the first visit.

Show each therapist’s focus, experience, and methods

Block off time for evaluations, chronic care, or emergencies

Some days fill with back-to-back 30-min sessions. Others need room for 90-min evaluations or urgent post-op cases. Flexible availability helps you manage this without manual workarounds.

Block off time for evaluations, chronic care, or emergencies

Add booking access to websites, intake forms, and reminders

Whether a patient is referred from a doctor, a past client, or your website, make sure they can book without hunting. That’s what thoughtful industry booking software supports—no friction, no delay.

Add booking access to websites, intake forms, and reminders

Easy Setup. On-Call Help When You Need It

Switch from old clunky physical therapy Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

physical therapy Appointment booking software which covers all niches

Clinic
Clinic
Therapy
Therapy
Chiropractic Center
Chiropractic Center
Doctor
Doctor
Physician
Physician
Physiotherapy
Physiotherapy
Psychologist
Psychologist
Medical Office
Medical Office
Counseling
Counseling
Dental clinic
Dental clinic
Hospital
Hospital
Psychiatrist
Psychiatrist
Patient
Patient

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a physical therapy scheduling app

Automated Reminders
Reduce no-shows by automatically sending email reminders for scheduled appointments. Industry appointment booking systems ensure clients and team members never forget important meetings.
Booking links
Easily share booking links with clients or team members to streamline appointment scheduling. Industry calendar scheduling software simplifies the process, saving time for everyone.
Workflows
Create automated email workflows to keep clients informed at every stage of the appointment process. This feature helps maintain professionalism and ensures smooth communication.
Buffers
Avoid burnout and ensure better preparation by adding buffer times between appointments. Industry scheduling tools make it easy to manage your day effectively.
Calendar Sync
Keep all your schedules in one place by syncing with popular calendar platforms. Industry calendar scheduling software ensures you never miss an appointment.
Website Embed
Allow clients to book appointments directly from your website. This seamless integration enhances user experience and boosts efficiency.
File sharing
Share important documents or resources directly on your scheduling page. This feature simplifies collaboration and ensures clients have everything they need.
Team Scheduling
Coordinate schedules across multiple team members and locations effortlessly. Industry appointment booking systems make team collaboration more efficient.
Images and Videos
Enhance your booking page with images or videos to provide additional context or branding. This feature helps create a more engaging experience for clients.
Notice period
Prevent last-minute bookings by setting a required notice period. This ensures you have enough time to prepare for each appointment.
Round Robin Allocation
Automatically assign meetings to team members in a fair and balanced way. This feature ensures workload is distributed evenly.
WhatsApp Integration
Enable clients to initiate WhatsApp conversations directly from the booking page. This feature simplifies communication and adds convenience.
Booking questions
Gather important information upfront with customizable pre-booking questions. This helps you prepare better for each appointment.
Collective scheduling
Find and book time slots when all required team members are available. Industry calendar scheduling software simplifies group coordination.
Custom availability
Set specific availability for certain days to accommodate unique schedules. This feature ensures flexibility in managing appointments.
Profile
Provide clients with essential details like your profile, FAQs, and company information on the scheduling page. This builds trust and transparency.

Latest updates in Physical Therapy appointment scheduling

Walk into any physical therapy studio in Brooklyn or Des Moines right now and ask them how they’re scheduling — chances are, they’ll sigh first. What’s shifted lately isn’t just the tech. It’s the expectations. Clients expect control, and clinics are playing catch-up. I’ve seen a one-room setup in Utah with Clinic Appointment booking software doing a better job than a six-location chain that’s still texting reminders manually. Why? Because the smaller guy added photos, stories, even pre-booking questions. Felt more human. The 2025 Global Scheduling Experience Report by Lunacal backs that up — 71% of solo owners want their brand and story shown alongside availability. Not just a form. A presence. Also, people aren’t afraid to switch providers over the tiniest friction. A broken link. No clear availability. Even just a poorly written booking page. 61% think scheduling pages should feel like personal landing pages now. That’s wild. Oh, and the big surprise? Some practices are removing instant booking for new clients. Manual intake first, then unlock calendar access. It works better in some regions. Totally opposite of what the platforms preach. One practice even linked to Psychologist Appointment booking software tools just to pick design ideas. Not kidding. Aesthetics matter that much now.

Frequently Asked Questions

I’ve been using Lunacal—it lets me customize appointment types, set buffer time between sessions, and send automated reminders. Clients know what to expect before they even walk in, which saves us both time.

Absolutely. I set 45-minute slots for first evaluations and shorter follow-ups for regular clients. I modeled this after a setup I saw on a doctor booking system.

Each therapist has a separate calendar, and we’ve blocked time based on room or equipment needs. A similar setup I borrowed from a hospital booking platform worked perfectly for us.

Yes—and it’s critical. We ask about injury type, date, pain level, and whether they’re referred by a physician. I got the idea from a clinic booking system and haven’t looked back.

Totally. I’ve embedded mine on the homepage and on our services pages. One of my clients mentioned they booked right after watching our intro video—similar to what I saw on a psychologist scheduling site.

More tools now let you automate recurring appointments, collect intake forms online, and even track missed sessions. Some also let you show patient reviews or case studies on the booking page.

I allow rescheduling up to 12 hours in advance using the confirmation email. It’s reduced no-shows and lets me refill empty slots easily.

Calendly or Square Appointments can work for solo setups, but once you need service-specific forms, staff calendars, or recurring bookings—you’ll outgrow the free tools fast.

Yes. I create private booking links for weekly or bi-weekly plans. The system handles the repetition, and clients don’t have to rebook every time. It’s made treatment consistency way easier.

Custom time slots, recurring appointments, intake forms, and reminders. If it works on mobile and supports multiple providers, that’s a huge plus.

Lunacal for its flexibility and ease of use. Square is okay if payments are a core part. Calendly works in small setups but doesn’t handle recurring sessions well.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook