The fastest growing physical therapy Appointment booking software

Go live in two minutes

Rated 4.9 out of 5

What features does Lunacal Physical Therapy scheduling software have?

Patients can schedule rehab sessions instantly

Whether it’s post-op rehab, chronic pain, or a first-time evaluation, instant scheduling gives patients control. Great booking software helps them commit to care without waiting for a callback.

Physical Therapy Appointment Booking App

Showcase recovery stories, clinic approach, and your focus

People want to know they’re in good hands. Share photos of your space, testimonials from past patients, and your methods—manual therapy, movement rehab, sports therapy. Your scheduling page should tell this story clearly.

Ask about injury, history, and specific pain points upfront

Understanding the injury type—ACL tear, frozen shoulder, or general back pain—lets you prep equipment, assign the right therapist, and create a smoother first session.

Timely nudges before appointments with helpful instructions

A quick reminder can be the difference between a no-show and a full schedule. Include details like what to wear or whether to bring imaging. Less friction = better outcomes.

Take session payments or copays before arrival

Especially for evaluations or out-of-pocket plans, collecting payments upfront helps ensure commitment. Built-in payments reduce back-and-forth and awkward billing moments.

Manage appointments across clinics or visiting therapists

If you operate in multiple facilities or have mobile/home visit therapists, centralizing the schedule ensures no overlap or confusion—internally or for patients.

Differentiate treatments by type, duration, and focus

Manual therapy, dry needling, gait training, or group mobility classes—all require different prep and time. Let clients choose their need, while you control flow and buffers.

Physical Therapy Multiples Services Booking

Evenly assign sessions across therapists

For larger practices, distributing bookings evenly helps avoid burnout and keeps patient wait times low. Round-robin logic makes that effortless.

Show each therapist’s focus, experience, and methods

Some patients may prefer someone experienced in neuro rehab. Others, postnatal care. Profiles let people choose who feels right for them, even before the first visit.

Block off time for evaluations, chronic care, or emergencies

Some days fill with back-to-back 30-min sessions. Others need room for 90-min evaluations or urgent post-op cases. Flexible availability helps you manage this without manual workarounds.

Physical Therapy Custom Calendar Availability

Add booking access to websites, intake forms, and reminders

Whether a patient is referred from a doctor, a past client, or your website, make sure they can book without hunting. That’s what thoughtful booking software supports—no friction, no delay.

Easy Setup. On-Call Help When You Need It

Switch from old clunky physical therapy Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

No commission, No license fees.

Just simple, fair pricing

monthly

Yearly
(save upto 20%)

Standard

$9/month

For professionals.

Unlimited events
Paypal and Zapier integration
Priority Support

Teams

$15/month

For growing businesses.

All standard features
Teams scheduling page
Round robin scheduling
Collective scheduling

Enterprise

$25/month

For large companies.

All teams features
Account manager
Custom integrations
Phone Support
Personalised onboarding & Training

Physical therapy appointment booking software which covers all niches

Clinic Scheduling App

Therapy Scheduling App

Chiropractic Center Scheduling App

Doctor Scheduling App

Physician Scheduling App

Physiotherapy Scheduling App

Psychologist Scheduling App

Medical Office Scheduling App

Counseling Scheduling App

Dental clinic Scheduling App

Hospital Scheduling App

Psychiatrist Scheduling App

Patient Scheduling App

How to select a good Physical Therapy scheduling software?

Automated Reminders

Automated reminders in your Physical Therapy scheduling app send timely SMS and email alerts to clients before each appointment. This reduces no-shows and helps maintain steady daily operations. It’s especially useful when managing multiple treatment slots or keeping solo practitioners organized without needing manual follow-ups.

Booking Links

With your Physical Therapy booking software, you can generate personalized booking links for each therapist or service type. Clients can schedule their preferred slot directly, saving staff time and minimizing back-and-forth communication. It’s a simple way to streamline appointment scheduling and keep your calendar full.

Workflows

Workflows let you set up automated messages for intake forms, progress updates, or post-session care instructions. This feature inside your online Physical Therapy booking system ensures consistent client engagement and professional follow-through. Every message goes out at the right time, without extra admin work.

Buffers

Buffers allow you to create space between therapy sessions for cleaning, documentation, or quick rest. This helps maintain quality care and prevents scheduling fatigue. It’s a small adjustment in your Physical Therapy scheduling tool that makes a big difference in daily workflow efficiency.

Calendar Sync

Your online Physical Therapy scheduling software syncs seamlessly with Google, Outlook, and Apple calendars. Whether managing multiple therapists or your own caseload, you’ll see real-time updates and avoid double bookings. Everything stays aligned, so you can focus on patient care instead of calendar management.

Website Embed

Embedding your booking calendar on your website makes scheduling effortless for new and returning patients. It enhances your online Physical Therapy booking experience, allowing clients to reserve sessions without leaving your site. This keeps your workflow smooth and patient interactions professional.

Embed social content

Integrating social media feeds lets you display real-time content from platforms like Instagram or Facebook on your booking page. It builds trust and connection, showing your clinic’s personality and results. This feature complements your appointment scheduling setup with authentic engagement.

Team Scheduling

Team scheduling helps manage overlapping appointments, shared equipment, and therapist availability. The Physical Therapy booking system automatically handles complex scheduling patterns, ensuring each client is matched with the right specialist. It’s ideal for clinics with diverse therapy services and rotating staff.

Group Bookings

Group bookings make it simple to organize classes, workshops, or rehab groups. The system tracks attendees, capacity, and cancellations automatically. It’s a practical way to expand your offerings and manage collective sessions without manual coordination inside the Physical Therapy scheduling app.

Images and Videos

Upload exercise demos, facility photos, or therapy technique videos to your booking page. This helps clients know what to expect and builds confidence before their visit. It’s an engaging addition to your online Physical Therapy scheduling setup that improves transparency and professionalism.

Notice Period

The notice period feature lets you define how far in advance clients can book or reschedule. This ensures therapists have adequate preparation time and prevents last-minute disruptions. It’s a simple yet effective control within your Physical Therapy booking software for maintaining smooth operations.

Manual Booking Approval

Manual approval gives you control over which appointments are accepted. It’s useful for new clients, specialized treatments, or complex therapy plans. Integrated directly into your Physical Therapy scheduling app, this feature keeps your calendar organized and your sessions properly vetted.

Round Robin Allocation

Round robin allocation automatically assigns incoming bookings across available staff members. It balances workloads and ensures fair distribution of clients. This function inside your Physical Therapy scheduling tool helps maintain consistent productivity and prevents burnout among team members.

Booking questions

Customizable booking questions allow you to gather injury history, pain levels, or therapy goals before appointments. This saves time during intake and helps tailor treatments. It’s a thoughtful feature in your Physical Therapy booking system that enhances patient care and preparation.

Collective scheduling

Collective scheduling finds overlapping availability among multiple specialists for joint sessions or evaluations. It’s ideal for multidisciplinary clinics offering integrated care. The online Physical Therapy scheduling feature eliminates manual coordination and ensures smooth collaboration between practitioners.

Custom availability

Custom availability lets you fine-tune working hours for holidays, workshops, or personal commitments. It’s flexible and easy to update, keeping your calendar accurate. This capability inside your Physical Therapy booking software ensures no confusion around therapist schedules or patient appointments.

Multi-Location & Multi-Service

This feature centralizes scheduling across different locations and service categories. Whether you offer sports rehab, pediatric therapy, or manual treatments, everything stays organized under one dashboard. It’s a powerful part of your Physical Therapy scheduling app that simplifies complex operations.

Custom Domain

Using your own domain gives patients a professional and trustworthy booking environment. It strengthens your brand identity and makes your Physical Therapy booking page look fully integrated with your website. This subtle detail enhances client confidence and online visibility.

Paid Bookings

Paid bookings allow clients to pay upfront for sessions via Stripe or PayPal. It reduces cancellations and simplifies billing. This feature inside your Physical Therapy booking software creates a seamless payment flow, ensuring your revenue process is as organized as your treatment schedule.

Coupons & Discounts

You can create promotional codes for wellness programs, seasonal offers, or referral incentives. It’s an excellent way to encourage repeat visits and maintain client loyalty. Integrated directly in your online Physical Therapy booking system, it keeps pricing flexible and transparent.

Landing Page

Your landing page can include therapist profiles, FAQs, and treatment descriptions. It gives clients everything they need to make informed scheduling decisions. This feature complements your appointment scheduling setup and improves the overall booking experience for both new and existing patients.

GDPR Compliant

The system meets GDPR standards, ensuring all patient information is securely stored and processed. It’s crucial for clinics handling sensitive health data. Built into your Physical Therapy scheduling tool, this compliance provides peace of mind for both practitioners and clients.

Languages

Offering multilingual options helps you serve diverse clients and enhance communication. Whether your clinic operates locally or internationally, it ensures clarity and professionalism. This feature, part of your Physical Therapy booking system, makes your service accessible to everyone without barriers.

Integrations

Integrations with platforms like HubSpot, Pipedrive, or Zapier let you automate client data flow and reporting. It reduces manual entry and keeps your operations streamlined. This capability inside your online Physical Therapy scheduling software helps you maintain a connected and efficient clinic ecosystem.

What are the latest updates in Physical Therapy scheduling space?

Walk into any physical therapy studio in Brooklyn or Des Moines right now and ask them how they’re scheduling — chances are, they’ll sigh first. What’s shifted lately isn’t just the tech. It’s the expectations. Clients expect control, and clinics are playing catch-up. I’ve seen a one-room setup in Utah with Clinic Appointment booking software doing a better job than a six-location chain that’s still texting reminders manually. Why? Because the smaller guy added photos, stories, even pre-booking questions. Felt more human. The 2025 Global Scheduling Experience Report by Lunacal backs that up — 71% of solo owners want their brand and story shown alongside availability. Not just a form. A presence. Also, people aren’t afraid to switch providers over the tiniest friction. A broken link. No clear availability. Even just a poorly written booking page. 61% think scheduling pages should feel like personal landing pages now. That’s wild. Oh, and the big surprise? Some practices are removing instant booking for new clients. Manual intake first, then unlock calendar access. It works better in some regions. Totally opposite of what the platforms preach. One practice even linked to Psychologist Appointment booking software tools just to pick design ideas. Not kidding. Aesthetics matter that much now.

What are the commonly asked questions about Physical Therapy booking tool?

Lately, scheduling tools have become far more adaptive to hybrid care models. A 2023 report from the American Physical Therapy Association noted that over 60% of clinics now integrate telehealth slots directly into their scheduling calendars. Automation is improving too—systems can now predict cancellations based on past attendance and weather data. I’ve also seen more seamless payment integrations and mobile check-ins. These updates save time and reduce front desk stress, especially during peak patient hours.

If you’re running a small operation, maybe just you and an assistant, a manual calendar could still work fine. But once you have multiple therapists, late cancellations, and insurance billing, a scheduling app becomes a lifesaver. It keeps everyone synced, tracks no-shows, and simplifies rescheduling. On the flip side, if you’re not tech-comfortable or your patient load is light, it might feel like overkill. I’d say try one for a month and see if it genuinely frees up your time.

A few options exist. Google Calendar and Setmore provide decent free tiers with basic appointment scheduling features. Fresha is another one that works well for solo practitioners. You’ll miss out on advanced reporting and automated reminders, but for small clinics or part-time therapists, these free tools can still handle day-to-day bookings efficiently.

The biggest upside is fewer missed appointments and less time juggling calls. Staff can focus on care instead of paperwork. On the downside, setup can be tedious, and some older patients struggle with online booking. I’ve had to keep a manual backup for walk-ins. Still, the efficiency gains usually outweigh those quirks.

I’d focus on reliability, easy rescheduling, and integration with billing software. Make sure it handles recurring sessions and sends reminders automatically. If you manage multiple therapists, a clear view of each person’s availability is essential to avoid double-booking.

There isn’t one universal winner. I’ve used Lunacal, Jane, and SimplePractice over the years—each has strengths. Lunacal’s interface feels intuitive, Jane offers strong patient communication tools, and SimplePractice handles insurance neatly. The best choice depends on your clinic size, staff workflow, and how much automation you want. I always test two before committing long term.

It’s a digital system that manages patient appointments, therapist availability, and reminders. Instead of juggling paper charts, you can see your week at a glance, track cancellations, and even collect deposits online. It’s basically the central hub for running a clinic efficiently.

From my experience, Lunacal, Cliniko, and Jane are the most balanced in features and reliability. Lunacal integrates well with online payments and staff rotas, Cliniko has strong reporting tools, and Jane shines in patient engagement. Each one suits different clinic sizes. If you want to explore broader options, you can check this Physiotherapy Appointment booking software guide for comparisons that go beyond just the big names.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.