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Consultant Appointment Scheduling software

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Winning features. F'or winning consultants

Clients can instantly book consulting sessions

When someone’s ready to talk strategy, you don’t want them waiting. Instant confirmations through your industry scheduling software keep momentum high and eliminate the back-and-forth.

Clients can instantly book consulting sessions

Share your value, process, and success stories

Use your booking page to go beyond a name and title. Add project snapshots, testimonials, and what clients can expect. This turns your calendar into a conversion tool—not just a form.

Share your value, process, and success stories

Collect client goals and context ahead of time

Asking a few key questions—like business stage, core problem, or expected outcomes—helps you prep, customize the session, and avoid wasting the first 15 minutes on catch-up.

Collect client goals and context ahead of time

Smart reminders and follow-ups keep everything on track

Strategy sessions get postponed. A well-timed reminder reduces no-shows. Post-session follow-ups help continue the momentum and reinforce value while it’s still fresh.

Smart reminders and follow-ups keep everything on track

Collect session fees or retainers upfront

Charging before the call protects your time and signals seriousness. Whether it’s a paid discovery call or part of a retainer, automated payments built into your industry booking software just makes sense.

Collect session fees or retainers upfront

Manage your calendar across time zones and partners

Whether you’re solo or collaborating with other consultants, centralized scheduling across regions keeps things sane. It prevents overlaps and misaligned expectations—especially for cross-border clients.

Manage your calendar across time zones and partners

Offer varied sessions with custom structure and length

An audit call is different from a full strategic workshop. Define durations, prep requirements, and follow-up formats individually so each service runs efficiently without friction.

Offer varied sessions with custom structure and length

Distribute discovery calls evenly across team members

If you’re part of a larger consulting team, round-robin logic ensures fair distribution of leads. It also guarantees prospects get matched to someone who’s available sooner.

Distribute discovery calls evenly across team members

Showcase expertise, niche focus, and real client wins

Clients choose based on relevance. Profiles that include sectors served, approach, and a few specific results help them feel confident about who they’re speaking to—before the call even starts.

Showcase expertise, niche focus, and real client wins

Easily adjust for travel, deep work, or launch weeks

Some weeks are for calls, others for deliverables. The ability to instantly switch availability gives you breathing room—something every consultant needs, but few plan for.

Easily adjust for travel, deep work, or launch weeks

Add booking access across LinkedIn, emails, and your site

Whether a lead comes from a webinar, a cold DM, or a blog post—don’t make them ask for a link. Embed your booking page wherever they first encounter you. That’s good industry booking software in action.

Add booking access across LinkedIn, emails, and your site

Easy Setup. On-Call Help When You Need It

Switch from old clunky Consultant Appointment Scheduling software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Consultant Appointment Scheduling software which covers all niches

Legal Service firm
Legal Service firm
Accountant
Accountant
Financial Service
Financial Service
Business Agency
Business Agency
Freelancer
Freelancer
CPA Firm
CPA Firm
Attorney
Attorney
Lawyer
Lawyer

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Consultant scheduling app

Automated Reminders
Ensure clients and team members never miss a meeting by sending timely email reminders. This feature reduces no-shows and helps maintain a smooth workflow, especially when using industry calendar scheduling software.
Booking Links
Create simple, shareable links that allow clients to book appointments directly. These links integrate seamlessly with industry appointment booking systems, making scheduling quick and hassle-free.
Workflows
Automate communication by sending tailored emails at different stages of the appointment process. This keeps clients informed and enhances their experience with your industry scheduling software.
Buffers
Set buffer times between appointments to avoid scheduling fatigue and ensure quality service delivery. This feature is especially useful for industries with high appointment volumes.
Calendar Sync
Integrate your scheduling system with popular calendars like Google, Outlook, and Apple. This ensures all appointments are visible and avoids double-booking issues.
Website Embed
Allow clients to book appointments directly from your website by embedding scheduling options. This feature enhances user experience and works seamlessly with industry appointment booking systems.
File Sharing
Upload and share relevant files directly on your scheduling page. This is ideal for industries requiring document exchange before or after appointments.
Team Scheduling
Coordinate schedules across teams and locations effortlessly. This feature ensures smooth collaboration and is perfect for industries with multi-user appointment booking needs.
Images and Videos
Enhance your booking page with images and videos to provide additional information or showcase services. This creates a more engaging experience for clients.
Notice Period
Define a notice period to ensure appointments are booked with adequate preparation time. This feature is crucial for industries requiring detailed pre-appointment arrangements.
Round Robin Allocation
Automatically assign appointments to team members in a fair, round-robin manner. This ensures balanced workloads and efficient use of resources.
WhatsApp Integration
Enable clients to initiate WhatsApp conversations directly from the booking page. This feature simplifies communication and is ideal for industries relying on instant messaging.
Booking Questions
Add custom questions to gather important information before appointments. This helps industries streamline preparation and deliver personalized services.
Collective Scheduling
Find and book time slots that work for all team members. This feature is perfect for industries requiring group meetings or collaborative sessions.
Custom Availability
Set specific availability for certain days to accommodate exceptions or special schedules. This flexibility is essential for industries with dynamic appointment needs.
Profile
Provide detailed information about your company, services, and FAQs on the scheduling page. This builds trust and helps clients make informed decisions.

Latest news in Consultant scheduling space

There’s a quiet shift happening in how consultants manage their calendars. Not loud. But deep. I’ve spoken to three solo consultants this month who’ve dropped off Google Calendar entirely and now run their business off a single consulting booking system. Why? Context. One of them said, “When clients land on my scheduling page, I want them to get me before they even pick a slot.” 🧠 That used to sound like fluff. But now, 61% believe their scheduling page should double up as a personal landing page (Lunacal, 2025). Another trend? Letting clients answer 2-3 key questions before booking. It’s saving time on actual calls — 62% reported better prep, smoother sessions, fewer resets mid-way. Round-robin setups? Cool for firms. But one consultant told me something unexpected: ditching round-robin actually brought more bookings. Clients wanted to choose her, not get assigned at random. So yeah — appointment booking software for consultants isn’t just about automation anymore. It's about clarity, character, and control.

Frequently Asked Questions

I’ve used a few, but Lunacal struck the right balance—clean setup, flexible time slots, and the ability to show testimonials or resources right on the booking page. It’s not just about the meeting—it’s about the context you set before it.

Absolutely. I set up two separate appointment types—one free, one paid—and the software handles the rest. I learned this setup from how a CPA appointment system handles different service tiers.

Yes, and you should. Mine’s on my homepage and lead magnets. Clients browse my services and book directly without reaching out. It's the same thing I saw on a business agency scheduling page—it keeps things frictionless.

Some tools offer round-robin or team member-specific booking. I’ve used this for matching strategy calls to consultants based on expertise. A friend running a lawyer scheduling platform uses a similar logic.

Calendly or Zoho Bookings can work when you’re starting out. But once you want things like branding, intake forms, or automated workflows—you’ll want to move up.

Yes, and it’s a game changer. I ask what they want help with, goals, tools they’re using—saves time and helps tailor advice. This is similar to how financial service appointment tools prep for sessions.

Custom appointment types, pre-call questions, auto reminders, and buffer time. If it lets you show your expertise—case studies, testimonials—before the call, even better.

More tools are integrating with CRMs, supporting branded booking pages, and offering smart routing based on client type. You’re not just booking calls anymore—you’re curating a client experience.

Lunacal for flexibility and customization. Calendly is decent if you want quick setup. Square Appointments works better if payments are core. Go with what makes your pre-call flow feel sharp.

I send reminders at 24 and 1 hour before the call. I also include a short “How to prep” note. Since doing this, no-shows have dropped to almost zero—especially for paid sessions.

Yes. I set up custom links for retainer clients with private access. They choose their slot from a pre-blocked schedule. Keeps things consistent without the back-and-forth every month.

Authored & Reviewed by:

Emma RobertsLegal Tech & Compliance Writer

Emma Roberts is a legal technology consultant based in Chicago, Illinois, with over a decade of experience working with law firms, CPA practices, and independent consultants. After graduating with a degree in Political Science from Loyola University Chicago in 2012, Emma started as a paralegal and later moved into operations consulting. Throughout her career, Emma has helped professional service firms streamline everything from client intake forms to appointment scheduling platforms, helping firms respond faster and close more high-value clients. She believes that “in legal and financial services, your ability to book the first meeting quickly says more about your firm than any website ever could.” When she's not advising clients, Emma is an amateur baker and often spends Sundays experimenting with new pastry recipes.

Experience with Scheduling Tools

LawTapClio SchedulerSetmoreAppointy

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook