Login

The fastest growing physiotherapy Appointment booking software

Try for free

No credit card requiredGo live in two minutes

Rated 4.9 out of 5
Marketing Hero Banner

Winning features. For winning physiotherapists.

Patients can instantly schedule assessments or sessions

Recovery often starts with showing up. Letting patients book directly—whether it’s a follow-up or a new injury—makes access easy. A reliable industry booking software ensures your calendar fills without you lifting a finger.

Patients can instantly schedule assessments or sessions

Highlight therapy approach, success stories, and specialties

Use your booking page to showcase what sets your practice apart—whether it’s sports rehab, neurophysio, or chronic pain care. Industry scheduling software should help tell that story clearly and simply.

Highlight therapy approach, success stories, and specialties

Collect injury details, therapy goals, or doctor referrals

Knowing the issue—ACL tear, stroke rehab, shoulder stiffness—before the session helps you prepare specific equipment or exercises. It also sets clear expectations from day one.

Collect injury details, therapy goals, or doctor referrals

Send friendly reminders and pre-visit instructions

Patients juggling work and pain can forget appointments. A well-timed reminder with notes like “wear loose clothing” or “arrive 10 minutes early” reduces missed sessions and keeps the workflow intact.

Send friendly reminders and pre-visit instructions

Secure payments for packages, sessions, or evaluations

Whether it’s a first-time evaluation or part of a prepaid rehab plan, taking payment upfront via your industry scheduling software helps streamline the visit and minimize no-shows.

Secure payments for packages, sessions, or evaluations

Coordinate sessions across branches, gyms, or homes

If your team works from multiple clinics or offers home visits, a centralized system avoids overlap. Great industry scheduling software gives everyone the clarity to operate without miscommunication.

Coordinate sessions across branches, gyms, or homes

Separate dry needling, rehab plans, or evaluations

A 60-minute rehab session isn’t the same as a quick consult or a dry needling procedure. Define each with its own duration and buffer so your day stays on track.

Separate dry needling, rehab plans, or evaluations

Assign new bookings evenly across therapists

In team setups, round-robin ensures no single therapist is overloaded. It shortens waitlists and keeps the quality of care consistent across the board.

Assign new bookings evenly across therapists

Share therapist focus areas, background, and methods

Whether someone needs pelvic floor therapy, pediatric physio, or post-op rehab, give them the ability to choose based on who best fits their condition. Short, human profiles build trust quickly.

Share therapist focus areas, background, and methods

Block time for one-off cases or deep work

Some patients require a little more. Quickly adjust your availability to fit a particularly complex session or to allow breathing space between heavy treatment blocks. It’s a quiet superpower of good industry scheduling software.

Block time for one-off cases or deep work

Share booking links in WhatsApp, emails, and your website

Whether someone’s coming from a Google search, a referral message, or your Instagram page, your calendar should be one click away. Frictionless access is how great industry booking software earns trust.

Share booking links in WhatsApp, emails, and your website

Easy Setup. On-Call Help When You Need It

Switch from old clunky physiotherapy Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

physiotherapy Appointment booking software which covers all niches

Clinic
Clinic
Therapy
Therapy
Chiropractic Center
Chiropractic Center
Physical Therapy
Physical Therapy
Doctor
Doctor
Physician
Physician
Psychologist
Psychologist
Medical Office
Medical Office
Counseling
Counseling
Dental clinic
Dental clinic
Hospital
Hospital
Psychiatrist
Psychiatrist
Patient
Patient

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a physiotherapy scheduling app

Automated Reminders
Ensure clients and team members never miss a meeting by sending timely email reminders. This feature reduces no-shows and keeps schedules on track, making it essential for industries relying on calendar scheduling software.
Booking Links
Provide clients with easy-to-use links for booking appointments. Shareable links simplify scheduling and improve user experience, especially for industries using appointment booking systems.
Workflows
Automate communication with clients by sending tailored emails at different stages of the appointment process. This feature streamlines workflows and enhances engagement.
Buffers
Prevent scheduling fatigue by adding buffer times between appointments. This ensures smoother operations and better productivity for industries managing multiple bookings daily.
Calendar Sync
Integrate your scheduling system with popular calendars like Google, Outlook, and Apple. This ensures seamless coordination and eliminates double bookings.
Website Embed
Allow clients to book appointments directly from your website. Embedding booking options improves accessibility and boosts conversions for industries using appointment booking systems.
File Sharing
Attach relevant documents or resources to your scheduling page. This feature is ideal for industries that require pre-meeting materials or forms.
Team Scheduling
Coordinate schedules across teams and locations with ease. This feature is perfect for industries managing complex scheduling needs through calendar scheduling software.
Images and Videos
Enhance your booking page with images and videos to provide more context or showcase services. This helps industries create a more engaging booking experience.
Notice Period
Control last-minute bookings by setting a minimum notice period. This feature ensures better preparation and smoother operations.
Round Robin Allocation
Automatically assign appointments to team members in a fair and balanced way. This feature optimizes resource allocation for industries with multiple staff members.
WhatsApp Integration
Enable instant communication by integrating WhatsApp into your booking page. This feature is ideal for industries that value quick and direct client interaction.
Booking Questions
Gather important information before appointments by adding customizable questions. This feature helps industries streamline preparation and improve service quality.
Collective Scheduling
Find and schedule time slots that work for everyone in the team. This feature is essential for industries requiring collaborative meetings.
Custom Availability
Set unique availability for specific days to handle exceptions or special schedules. This feature ensures flexibility for industries with dynamic operations.
Profile
Provide detailed information about your company, services, and FAQs on your scheduling page. This builds trust and improves transparency for clients.

Latest updates in Physiotherapy appointment scheduling

In a small clinic in St. Louis last month, a therapist showed me something strange. She had switched back from a flashy all-in-one physiotherapy booking software to a more basic calendar scheduling tool. Why? “Too many bells, not enough basics.” It wasn’t helping her reduce cancellations or prep better. That’s been a pattern this year. Simpler, purpose-built physiotherapy appointment systems are holding their ground—especially the ones that focus on pre-session questions and built-in reminders. According to the 2025 Global Scheduling Experience Report by Lunacal, 62% of providers said pre-booking forms directly improved treatment outcomes. Another 35% saw fewer no-shows with SMS/email nudges. What I’ve found odd: more therapists are embedding booking options not just on websites but inside WhatsApp bios, even Instagram reels. And it’s working. One solo practice in Santa Fe saw a bump in sessions after adding a doctor appointment booking software–style flow inside their linktree. Round-robin systems are creeping into larger chains—though some smaller practices still resist. 9% are still on paper logs. That number’s stubborn. Another note: People don’t want generic booking links anymore. 71% of solo providers, according to the same Lunacal report, want their personality, their values, their story up there next to their calendar. Platforms that let you do that—like this psychologist appointment booking software I looked into last week—are quietly winning. And no, contrary to what most marketing folks say, fewer clicks don’t always equal better conversions. In physiotherapy scheduling platforms, sometimes adding one extra step—like a quick intake—filters unserious patients. Turns out, friction isn’t always bad.

Frequently Asked Questions

I’ve been using Lunacal—it helps me manage evaluations, follow-up sessions, and recurring treatment blocks. It also collects info ahead of time, so I’m not starting sessions blind.

Yes. We assign each physio their own calendar and block out equipment like shockwave or traction tables separately. I actually got this setup idea from a hospital appointment system.

Absolutely. I ask for the injured area, how long it’s been hurting, and if it’s a doctor referral. I pulled that structure from a patient scheduling platform—it saves so much time.

Yes—and I highly recommend it. Ours is embedded right on our homepage. I picked this up from a doctor booking page—patients book way faster when it’s just one click away.

Some tools now let you offer intake forms, treatment history tracking, and progress summaries. A few even let patients book repeat sessions on a fixed cadence.

Recurring sessions, intake forms, support for multiple locations, and buffer time between clients. If it handles time zones and has SMS/email reminders—that’s even better.

Yes. I created two separate event types: one for in-clinic and one for mobile physio. They each have different time slots and travel buffers.

Calendly or Square Appointments work if you’re solo and just starting. But once you grow or want multiple service types and intake forms, you’ll likely need to upgrade.

I send two reminders, and I also include a short list of what to wear or bring. Since doing that, people show up more prepared and cancel early if needed.

Yes—and it’s a lifesaver. I give patients a private link that lets them book weekly or bi-weekly slots over a set period. Cuts down on friction and keeps them consistent.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook