The fastest growing physiotherapy Appointment booking software

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What features does Lunacal Physiotherapy scheduling software have?

Patients can instantly schedule assessments or sessions

Recovery often starts with showing up. Letting patients book directly—whether it’s a follow-up or a new injury—makes access easy. A reliable physiotherapy booking software ensures your calendar fills without you lifting a finger.

Highlight therapy approach, success stories, and specialties

Use your booking page to showcase what sets your practice apart—whether it’s sports rehab, neurophysio, or chronic pain care. Physiotherapy scheduling software should help tell that story clearly and simply.

Collect injury details, therapy goals, or doctor referrals

Knowing the issue—ACL tear, stroke rehab, shoulder stiffness—before the session helps you prepare specific equipment or exercises. It also sets clear expectations from day one.

Send friendly reminders and pre-visit instructions

Patients juggling work and pain can forget appointments. A well-timed reminder with notes like “wear loose clothing” or “arrive 10 minutes early” reduces missed sessions and keeps the workflow intact.

Secure payments for packages, sessions, or evaluations

Whether it’s a first-time evaluation or part of a prepaid rehab plan, taking payment upfront via your physiotherapy scheduling software helps streamline the visit and minimize no-shows.

Coordinate sessions across branches, gyms, or homes

If your team works from multiple clinics or offers home visits, a centralized system avoids overlap. Great physiotherapy scheduling software gives everyone the clarity to operate without miscommunication.

Separate dry needling, rehab plans, or evaluations

A 60-minute rehab session isn’t the same as a quick consult or a dry needling procedure. Define each with its own duration and buffer so your day stays on track.

Physiotherapy Multiples Services Booking

Assign new bookings evenly across therapists

In team setups, round-robin ensures no single therapist is overloaded. It shortens waitlists and keeps the quality of care consistent across the board.

Share therapist focus areas, background, and methods

Whether someone needs pelvic floor therapy, pediatric physio, or post-op rehab, give them the ability to choose based on who best fits their condition. Short, human profiles build trust quickly.

Block time for one-off cases or deep work

Some patients require a little more. Quickly adjust your availability to fit a particularly complex session or to allow breathing space between heavy treatment blocks. It’s a quiet superpower of good physiotherapy scheduling software.

Physiotherapy Custom Calendar Availability

Share booking links in WhatsApp, emails, and your website

Whether someone’s coming from a Google search, a referral message, or your Instagram page, your calendar should be one click away. Frictionless access is how great physiotherapy booking software earns trust.

Easy Setup. On-Call Help When You Need It

Switch from old clunky physiotherapy Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

No commission, No license fees.

Just simple, fair pricing

monthly

Yearly
(save upto 20%)

Standard

$9/month

For professionals.

Unlimited events
Paypal and Zapier integration
Priority Support

Teams

$15/month

For growing businesses.

All standard features
Teams scheduling page
Round robin scheduling
Collective scheduling

Enterprise

$25/month

For large companies.

All teams features
Account manager
Custom integrations
Phone Support
Personalised onboarding & Training

Physiotherapy appointment booking software which covers all niches

Clinic Scheduling App

Therapy Scheduling App

Chiropractic Center Scheduling App

Physical Therapy Scheduling App

Doctor Scheduling App

Physician Scheduling App

Psychologist Scheduling App

Medical Office Scheduling App

Counseling Scheduling App

Dental clinic Scheduling App

Hospital Scheduling App

Psychiatrist Scheduling App

Patient Scheduling App

How to select a good Physiotherapy scheduling software?

Automated Reminders

Automated reminders in a Physiotherapy scheduling app help practitioners ensure patients never miss their sessions. SMS and email alerts go out automatically, reminding clients of upcoming appointments and follow-ups. It saves time, reduces missed visits, and keeps your treatment calendar running smoothly without constant manual follow-ups.

Booking Links

With a Physiotherapy booking software, therapists can generate unique booking links for each treatment type or therapist. These links can be shared via email, text, or social media, allowing clients to book their preferred slot directly. It simplifies appointment scheduling and eliminates back-and-forth coordination.

Workflows

Workflows let you set up automated messages for pre-session instructions, post-session care tips, and progress follow-ups. This feature in a Physiotherapy scheduling tool ensures consistent engagement with patients without extra effort. It’s perfect for maintaining continuity in treatment plans and improving client satisfaction.

Buffers

Buffers allow you to insert short breaks between sessions, useful when transitioning between patients or updating notes. In online Physiotherapy scheduling, this prevents back-to-back fatigue and ensures each patient gets focused attention. It helps maintain quality care throughout the day and keeps your schedule realistic.

Calendar Sync

Calendar sync connects your Google, Outlook, or Apple calendars with your Physiotherapy booking system. Whether you manage multiple therapists or operate solo, this ensures all schedules stay updated in real time. It prevents overlaps, simplifies coordination, and helps maintain an accurate treatment timetable.

Website Embed

Embedding the booking calendar on your clinic’s website lets patients secure slots instantly. This online Physiotherapy booking experience feels seamless and professional, reducing admin work and increasing conversions. It’s ideal for clinics that want a smooth, branded scheduling interface without external redirects.

Embed social content

Add your Instagram or YouTube feed to your booking page to showcase exercises, recovery stories, or clinic updates. This builds trust and keeps clients engaged while they book. It’s a subtle way to reinforce your expertise and create a more personal connection with patients online.

Team Scheduling

Team scheduling simplifies managing several physiotherapists under one system. It assigns sessions based on availability, room usage, and specialization. Whether you run a solo practice or a multi-therapist clinic, this feature streamlines the entire appointment scheduling process and reduces internal confusion.

Group Bookings

Group bookings are perfect for physiotherapy workshops or rehab classes. Patients can join sessions with limited spots, and the system automatically tracks attendance. This online Physiotherapy scheduling feature helps manage group dynamics efficiently while maintaining clear visibility on participant numbers.

Images and Videos

Adding visuals to your booking page helps patients understand your services better. Upload exercise demos, posture correction clips, or clinic photos. It’s an easy way to educate and reassure clients before they even arrive, enhancing the professionalism of your Physiotherapy booking software setup.

Notice Period

Set a minimum notice period to prevent last-minute bookings that disrupt your schedule. This feature is vital for physiotherapists who need prep time for equipment or treatment setups. It keeps your online Physiotherapy booking process organized and ensures every appointment runs smoothly.

Manual Booking Approval

Manual approval lets you screen new patients or complex cases before confirming sessions. It’s particularly useful for specialized treatments requiring prior assessment. This control ensures each appointment fits your clinic’s workflow and maintains quality care through the Physiotherapy scheduling app.

Round Robin Allocation

Round robin allocation automatically assigns incoming bookings to available therapists in rotation. It keeps workloads balanced and ensures fair distribution of appointments. This is ideal for busy clinics using a Physiotherapy booking system that manages multiple practitioners simultaneously.

Booking questions

Add customizable questions to your booking form to gather information like injury type, pain level, or previous treatments. It helps you prepare for sessions and personalize care. This feature enhances appointment scheduling efficiency and ensures every visit starts with the right context.

Collective scheduling

For treatments needing multiple specialists, collective scheduling identifies shared availability instantly. It’s valuable for complex rehab programs involving several experts. This online Physiotherapy booking feature eliminates coordination headaches and helps deliver collaborative care seamlessly.

Custom availability

Custom availability lets you adjust hours for specific days or services. Whether you’re managing seasonal programs or weekend sessions, it offers flexibility without manual rescheduling. It’s a simple way to control your Physiotherapy scheduling tool and maintain consistent patient flow.

Multi-Location & Multi-Service

If you operate across different branches or offer varied therapies, this feature keeps everything under one system. It manages therapists, rooms, and service categories smoothly. Your Physiotherapy booking software stays organized, ensuring patients book at the right location and for the right treatment.

Custom Domain

Using a custom domain makes your scheduling page look fully integrated with your clinic’s website. Patients trust the familiar branding and feel confident booking online. It’s a subtle but powerful way to make your online Physiotherapy scheduling experience professional and cohesive.

Paid Bookings

Paid bookings allow patients to pay for sessions upfront using Stripe or PayPal. It minimizes cancellations and improves cash flow. This feature in your Physiotherapy scheduling app ensures transactions are smooth, transparent, and integrated directly into your workflow without extra admin steps.

Coupons & Discounts

Create promo codes for loyalty programs or seasonal offers. It’s a great way to attract new patients and reward regulars. This capability within your Physiotherapy booking system makes pricing flexible and encourages repeat visits while keeping billing simple.

Landing Page

Your landing page highlights therapist profiles, FAQs, and recovery programs. It provides patients with all essential details before booking. This online Physiotherapy booking feature gives your practice a professional digital presence that builds trust and simplifies decision-making for clients.

GDPR Compliant

Built with full compliance, this system safeguards sensitive health information. Data encryption and secure storage keep patient records safe. It’s essential for any Physiotherapy scheduling app managing confidential medical details, ensuring peace of mind for both practitioners and clients.

Languages

Support for over a dozen languages makes your booking page accessible to diverse clients. Whether your clinic serves locals or international patients, this feature in the Physiotherapy booking software ensures clear communication and a comfortable booking experience for everyone.

Integrations

Integrations with platforms like Zapier and HubSpot let you sync patient data, automate reminders, and manage follow-ups efficiently. It bridges your Physiotherapy scheduling app with daily operations, reducing manual work and keeping all systems in sync for better workflow management.

What are the latest updates in Physiotherapy scheduling space?

In a small clinic in St. Louis last month, a therapist showed me something strange. She had switched back from a flashy all-in-one physiotherapy booking software to a more basic calendar scheduling tool. Why? “Too many bells, not enough basics.” It wasn’t helping her reduce cancellations or prep better. That’s been a pattern this year. Simpler, purpose-built physiotherapy appointment systems are holding their ground—especially the ones that focus on pre-session questions and built-in reminders. According to the 2025 Global Scheduling Experience Report by Lunacal, 62% of providers said pre-booking forms directly improved treatment outcomes. Another 35% saw fewer no-shows with SMS/email nudges. What I’ve found odd: more therapists are embedding booking options not just on websites but inside WhatsApp bios, even Instagram reels. And it’s working. One solo practice in Santa Fe saw a bump in sessions after adding a doctor appointment booking software–style flow inside their linktree. Round-robin systems are creeping into larger chains—though some smaller practices still resist. 9% are still on paper logs. That number’s stubborn. Another note: People don’t want generic booking links anymore. 71% of solo providers, according to the same Lunacal report, want their personality, their values, their story up there next to their calendar. Platforms that let you do that—like this psychologist appointment booking software I looked into last week—are quietly winning. And no, contrary to what most marketing folks say, fewer clicks don’t always equal better conversions. In physiotherapy scheduling platforms, sometimes adding one extra step—like a quick intake—filters unserious patients. Turns out, friction isn’t always bad.

What are the commonly asked questions about Physiotherapy booking tool?

I’d focus on reliability, simple rebooking options, staff rota visibility, and payment integrations that actually work. Make sure it handles cancellations smoothly and sends reminders automatically. If it doesn’t save you time on admin, it’s not doing its job.

Yes, there are a few decent ones. Calendly and Setmore both offer free tiers that work fine for solo physiotherapists or small clinics. They’re limited with advanced features like recurring bookings or integrated payments, but they’re a good start if you want to test digital scheduling.

It depends on your clinic size and workflow. When I had just myself and two part-time assistants, a paper diary worked. But once we started seeing 40 patients a week, managing cancellations, deposits, and walk-ins became chaos. A proper Physiotherapy scheduling software keeps things organized and reduces no-shows. Still, if you’re small and prefer personal calls, you can manage without one.

There isn’t a single best option—it depends on your clinic’s rhythm. Lunacal is solid for multi-staff setups, while Jane and Cliniko are long-time favorites for solo and mid-sized practices. I’ve used all three and each has quirks, but Lunacal’s calendar sync feels smoother than most without being flashy.

Pros: fewer missed appointments, better use of staff time, and easier tracking of online payments. Cons: setup takes effort, and some systems charge per user which adds up. Once you get past the learning curve, though, it’s hard to imagine going back to manual booking.

It’s software that helps manage Physiotherapy appointments, cancellations, and reminders. Instead of juggling phone calls and paper notes, it automates the process. Most apps also handle online payments and let patients book through your website or links like Physical Therapy Appointment booking software.

According to a 2023 Allied Health Tech report, most new systems now focus on patient self-service and mobile-first design. Clinics are shifting toward integrated payment gateways and SMS confirmations to cut down on no-shows. AI-driven scheduling suggestions are also creeping in, predicting peak hours and helping balance staff rotas more efficiently.

From my experience, Lunacal, Cliniko, and Jane are the top three worth considering. Lunacal handles multi-location clinics well and syncs calendars seamlessly. Cliniko’s patient notes integration is handy, and Jane’s user interface feels intuitive for front desk staff. None are perfect—Lunacal updates faster, Cliniko has better reporting, Jane wins on design—but all three are reliable choices.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.