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The fastest growing physiotherapy Appointment booking software

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Winning features. For winning physiotherapists.

Patients can instantly schedule assessments or sessions

Recovery often starts with showing up. Letting patients book directly—whether it’s a follow-up or a new injury—makes access easy. A reliable physiotherapy booking software ensures your calendar fills without you lifting a finger.

Physiotherapy Appointment Booking App

Highlight therapy approach, success stories, and specialties

Use your booking page to showcase what sets your practice apart—whether it’s sports rehab, neurophysio, or chronic pain care. Physiotherapy scheduling software should help tell that story clearly and simply.

Physiotherapy Scheduling Page

Collect injury details, therapy goals, or doctor referrals

Knowing the issue—ACL tear, stroke rehab, shoulder stiffness—before the session helps you prepare specific equipment or exercises. It also sets clear expectations from day one.

Physiotherapy Booking Questions

Send friendly reminders and pre-visit instructions

Patients juggling work and pain can forget appointments. A well-timed reminder with notes like “wear loose clothing” or “arrive 10 minutes early” reduces missed sessions and keeps the workflow intact.

Physiotherapy Meeting Reminders

Secure payments for packages, sessions, or evaluations

Whether it’s a first-time evaluation or part of a prepaid rehab plan, taking payment upfront via your physiotherapy scheduling software helps streamline the visit and minimize no-shows.

Physiotherapy Online Payments

Coordinate sessions across branches, gyms, or homes

If your team works from multiple clinics or offers home visits, a centralized system avoids overlap. Great physiotherapy scheduling software gives everyone the clarity to operate without miscommunication.

Physiotherapy Multi Location Booking

Separate dry needling, rehab plans, or evaluations

A 60-minute rehab session isn’t the same as a quick consult or a dry needling procedure. Define each with its own duration and buffer so your day stays on track.

Physiotherapy Multiples Services Booking

Assign new bookings evenly across therapists

In team setups, round-robin ensures no single therapist is overloaded. It shortens waitlists and keeps the quality of care consistent across the board.

Physiotherapy Round Robin Scheduling

Share therapist focus areas, background, and methods

Whether someone needs pelvic floor therapy, pediatric physio, or post-op rehab, give them the ability to choose based on who best fits their condition. Short, human profiles build trust quickly.

Physiotherapy Team Profiles

Block time for one-off cases or deep work

Some patients require a little more. Quickly adjust your availability to fit a particularly complex session or to allow breathing space between heavy treatment blocks. It’s a quiet superpower of good physiotherapy scheduling software.

Physiotherapy Custom Calendar Availability

Share booking links in WhatsApp, emails, and your website

Whether someone’s coming from a Google search, a referral message, or your Instagram page, your calendar should be one click away. Frictionless access is how great physiotherapy booking software earns trust.

Physiotherapy Meeting Booking Link

Easy Setup. On-Call Help When You Need It

Switch from old clunky physiotherapy Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

physiotherapy Appointment booking software which covers all niches

Clinic
Clinic
Therapy
Therapy
Chiropractic Center
Chiropractic Center
Physical Therapy
Physical Therapy
Doctor
Doctor
Physician
Physician
Psychologist
Psychologist
Medical Office
Medical Office
Counseling
Counseling
Dental clinic
Dental clinic
Hospital
Hospital
Psychiatrist
Psychiatrist
Patient
Patient

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$15/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a physiotherapy scheduling app

Automated Reminders
Ensure patients never miss their physiotherapy sessions by sending timely email reminders. Automated reminders reduce no-shows and keep your schedule organized, integrating seamlessly with industry appointment booking systems.
Booking links
Provide patients with easy-to-use links to book their physiotherapy sessions. Shareable booking links simplify scheduling and work perfectly with physiotherapy calendar scheduling software.
Workflows
Keep patients informed with automated emails about their upcoming sessions, post-session care tips, and follow-ups. This feature enhances patient engagement and streamlines communication.
Buffers
Prevent burnout by adding buffer times between physiotherapy appointments. This ensures you have time to prepare for the next patient and maintain high-quality care.
Calendar Sync
Keep your physiotherapy schedule in one place by syncing with popular calendar platforms. This integration ensures you never miss an appointment and works seamlessly with industry scheduling software.
Website Embed
Allow patients to book physiotherapy sessions directly from your website. Embedded booking options make scheduling convenient and improve patient experience.
File sharing
Upload important documents like patient intake forms or exercise guides directly to your scheduling page. This saves time and ensures patients come prepared for their sessions.
Team Scheduling
Coordinate schedules across multiple physiotherapists and locations. Team scheduling ensures smooth operations and helps manage complex appointment setups efficiently.
Images and Videos
Enhance your booking page with images and videos showcasing your physiotherapy services or exercises. This builds trust and educates patients before their sessions.
Notice period
Set a notice period to ensure you have adequate time to prepare for physiotherapy appointments. This feature helps manage last-minute bookings effectively.
Round Robin Allocation
Automatically assign physiotherapy appointments evenly among your team members. This ensures fair distribution and maximizes team efficiency.
WhatsApp Integration
Enable patients to reach out via WhatsApp directly from the booking page. This simplifies communication and provides a quick way to address queries.
Booking questions
Gather important patient information before physiotherapy sessions with customizable booking questions. This helps you prepare and provide personalized care.
Collective scheduling
Schedule team meetings or collaborative physiotherapy sessions when everyone is available. This feature simplifies coordination for group activities.
Custom availability
Set specific availability for holidays or special events. This ensures your physiotherapy schedule remains flexible and accommodates exceptions.
Profile
Provide patients with detailed information about your physiotherapy practice, FAQs, and contact details on your scheduling page. This builds trust and improves transparency.

Latest updates in Physiotherapy appointment scheduling

In a small clinic in St. Louis last month, a therapist showed me something strange. She had switched back from a flashy all-in-one physiotherapy booking software to a more basic calendar scheduling tool. Why? “Too many bells, not enough basics.” It wasn’t helping her reduce cancellations or prep better. That’s been a pattern this year. Simpler, purpose-built physiotherapy appointment systems are holding their ground—especially the ones that focus on pre-session questions and built-in reminders. According to the 2025 Global Scheduling Experience Report by Lunacal, 62% of providers said pre-booking forms directly improved treatment outcomes. Another 35% saw fewer no-shows with SMS/email nudges. What I’ve found odd: more therapists are embedding booking options not just on websites but inside WhatsApp bios, even Instagram reels. And it’s working. One solo practice in Santa Fe saw a bump in sessions after adding a doctor appointment booking software–style flow inside their linktree. Round-robin systems are creeping into larger chains—though some smaller practices still resist. 9% are still on paper logs. That number’s stubborn. Another note: People don’t want generic booking links anymore. 71% of solo providers, according to the same Lunacal report, want their personality, their values, their story up there next to their calendar. Platforms that let you do that—like this psychologist appointment booking software I looked into last week—are quietly winning. And no, contrary to what most marketing folks say, fewer clicks don’t always equal better conversions. In physiotherapy scheduling platforms, sometimes adding one extra step—like a quick intake—filters unserious patients. Turns out, friction isn’t always bad.

Frequently Asked Questions

I’ve been using Lunacal—it helps me manage evaluations, follow-up sessions, and recurring treatment blocks. It also collects info ahead of time, so I’m not starting sessions blind.

Yes. We assign each physio their own calendar and block out equipment like shockwave or traction tables separately. I actually got this setup idea from a hospital appointment system.

Absolutely. I ask for the injured area, how long it’s been hurting, and if it’s a doctor referral. I pulled that structure from a patient scheduling platform—it saves so much time.

Yes—and I highly recommend it. Ours is embedded right on our homepage. I picked this up from a doctor booking page—patients book way faster when it’s just one click away.

Some tools now let you offer intake forms, treatment history tracking, and progress summaries. A few even let patients book repeat sessions on a fixed cadence.

Recurring sessions, intake forms, support for multiple locations, and buffer time between clients. If it handles time zones and has SMS/email reminders—that’s even better.

Yes. I created two separate event types: one for in-clinic and one for mobile physio. They each have different time slots and travel buffers.

Calendly or Square Appointments work if you’re solo and just starting. But once you grow or want multiple service types and intake forms, you’ll likely need to upgrade.

I send two reminders, and I also include a short list of what to wear or bring. Since doing that, people show up more prepared and cancel early if needed.

Yes—and it’s a lifesaver. I give patients a private link that lets them book weekly or bi-weekly slots over a set period. Cuts down on friction and keeps them consistent.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook