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All features that you need in a school scheduling system

Parents easily book parent-teacher meetings

Busy parents value clarity and quick confirmations when scheduling meetings. Instant bookings simplify arrangements, allowing teachers to manage their daily schedules effectively without confusion or repeated communications.

Parents easily book parent-teacher meetings

Highlight school achievements and community experiences

Sharing photos of school activities, student accomplishments, and genuine parent testimonials builds confidence. This visual insight assures parents they're making the right choice, effectively using your industry booking software to engage more families.

Highlight school achievements and community experiences

Gather student-specific details before appointments

Collecting key information—such as academic concerns, behavioral issues, or specific questions—helps teachers prepare thoroughly for meetings. This ensures productive discussions and efficient use of time for both teachers and parents.

Gather student-specific details before appointments

Send timely meeting reminders and feedback requests

Parents juggling busy lives often forget scheduled school meetings. Automated reminders significantly lower no-show rates, while follow-up surveys help schools quickly identify and address parental concerns, enhancing overall satisfaction.

Send timely meeting reminders and feedback requests

Handle secure online payments for school activities

Conveniently manage payments or deposits for extracurricular activities, trips, or special programs online. Upfront payments minimize last-minute cancellations and streamline administrative tasks, ensuring smoother financial management.

Handle secure online payments for school activities

Coordinate schedules across multiple classrooms or campuses

Schools with different campuses or multiple classrooms benefit greatly from centralized scheduling. Industry scheduling software ensures transparency across departments, preventing scheduling errors and simplifying administrative coordination.

Coordinate schedules across multiple classrooms or campuses

Customize scheduling for diverse school events

Assemblies, extracurricular clubs, tutoring sessions, and parent meetings each have unique timing requirements. Tailoring each event individually within your scheduling platform avoids confusion, ensuring effective organization throughout the school day.

Customize scheduling for diverse school events

Distribute responsibilities fairly among teachers

Automatically allocating meetings and duties ensures even workloads among staff. This reduces teacher stress and fatigue, maintaining high-quality engagement and interactions with students and parents alike.

Distribute responsibilities fairly among teachers

Individual profiles showcasing teacher skills and backgrounds

Providing detailed teacher profiles helps parents familiarize themselves with educators' qualifications, specializations, and teaching philosophies. This transparency fosters trust, creating more meaningful and productive conversations during meetings.

Individual profiles showcasing teacher skills and backgrounds

Easily manage schedules around school terms

Flexible scheduling helps accommodate exam periods, parent conferences, holidays, and teacher training days seamlessly. Quick calendar adjustments prevent logistical chaos and keep school operations running smoothly without disruption.

Easily manage schedules around school terms

Embed easy scheduling into school communications

Including booking links on school websites, newsletters, social media, and emails simplifies the scheduling process. Parents and staff conveniently access appointments wherever they interact with school communications, making your industry booking software invaluable for seamless coordination.

Embed easy scheduling into school communications

Easy Setup. On-Call Help When You Need It

Switch from old clunky School Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

School Booking system which covers all niches

Class
Class
Tutor
Tutor
Music Lesson
Music Lesson
Workshop events
Workshop events
Daycare
Daycare
University
University
Library
Library
Parent teacher meeting
Parent teacher meeting

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a School scheduling app

Automated Reminders
Ensure clients never miss an appointment by sending timely email reminders. This feature reduces no-shows and keeps everyone on track, making your industry calendar scheduling software more efficient.
Booking links
Create simple, shareable links for clients to book appointments directly. This saves time and streamlines the process, ensuring your industry appointment booking system is easy to use.
Workflows
Automate communication with clients by sending follow-ups, confirmations, and thank-you emails. This keeps your scheduling process professional and organized.
Buffers
Avoid burnout and ensure quality service by adding buffer times between appointments. This feature helps maintain a smooth workflow in your industry calendar scheduling software.
Calendar Sync
Keep all your schedules in one place by syncing with popular calendars. This ensures no double bookings and simplifies appointment management.
Website Embed
Allow clients to book appointments directly from your website. This seamless integration enhances user experience and boosts engagement.
File sharing
Share important documents or resources with clients during the booking process. This feature adds value and improves communication.
Team Scheduling
Coordinate schedules across teams and locations effortlessly. This feature ensures smooth collaboration and maximizes efficiency in your industry appointment booking system.
Images and Videos
Enhance your booking page with images or videos to provide more information or showcase your services. This creates a more engaging experience for clients.
Notice period
Prevent last-minute bookings by setting a required notice period. This helps you plan better and manage your time effectively.
Round Robin Allocation
Automatically assign appointments to team members in a fair and balanced way. This ensures workload is distributed evenly and improves team productivity.
WhatsApp Integration
Enable clients to connect with you instantly via WhatsApp. This feature adds convenience and improves communication.
Booking questions
Gather important information from clients before the appointment. This helps you prepare better and offer personalized service.
Collective scheduling
Find common availability for team meetings effortlessly. This feature simplifies coordination and saves time.
Custom availability
Set specific availability for holidays, special events, or other exceptions. This ensures your scheduling system adapts to your needs.
Profile
Provide clients with all the necessary information about your services, team, and policies. This builds trust and improves transparency.

Latest news in School scheduling space

What’s wild is how fast schools are finally catching up. For years, we’ve been stuck in this endless loop of paper slips, Google Forms, or emails that somehow never got seen. Now, the shift toward modern school appointment systems isn’t just about speed — it’s about survival. Between teacher shortages, parent expectations, and student counseling needs, even mid-sized schools are under pressure to feel organized. Here’s what’s changing: more schools are embedding calendar scheduling software directly into their portals. It’s clean, it’s visible, and it reduces admin back-and-forth by a mile. According to the 2025 Global Scheduling Experience Report by Lunacal, schools using automated reminders saw a 35% drop in no-shows. That’s huge when you’re managing a counseling department with two staff and 300 kids 👀 Another unexpected shift — pre-booking questions. 62% say it improved the actual outcome of the appointment. Counselors get context. Teachers aren’t blindsided. And in some schools, even librarians are now using Library Booking system tools to manage student research time. But here’s the twist: one school in Oregon removed all automated buffers and saw higher satisfaction. Why? More flexibility for students to book last-minute without weird 15-min gaps. Goes against the whole “optimize every second” mindset. But for them, it worked. I’m also seeing more schools experiment with University Booking system software patterns — giving departments their own mini booking hubs with branding, staff bios, and availability stacked side-by-side. Not just for big institutions anymore. Bottom line? This isn’t just streamlining. It’s culture shift. School booking software isn’t a back-office tool now — it’s front and center of how relationships happen in school.

Frequently Asked Questions

For all the moving pieces—teachers, events, parents—Lunacal has been the most flexible. I’ve used it for everything from class presentations to parent sign-ups. The reminders alone have saved us from constant follow-ups.

Yes. I use different booking links for students and internal staff. With the right tool, it’s easy to manage multiple calendars under one roof. I saw a similar setup on a university scheduling system.

You can start with something like Calendly, but you’ll quickly run into issues—no bulk scheduling, no group events, limited customization. It works for quick things, but not for day-to-day school needs.

Definitely. You can list available time slots, set limits, and avoid those awkward back-and-forth emails. We borrowed a few ideas from this PTM scheduling software and now handle meetings way smoother.

Custom fields (like student grade), group booking support, reminders, and the ability to limit per-family bookings. Also, make sure it’s easy for teachers to manage their own slots.

Absolutely. Ours is linked right from the school portal. Parents click, book, and get reminders. I got the idea after seeing how a library scheduling system managed public access.

Yup. I use it for recurring sessions like counseling and one-off events like science fair sign-ups. If you’re running a mix of things, your scheduling software should make it easy to separate them.

More tools are adding custom branding, translation support, and mobile-friendly designs. We saw this trend in workshop booking platforms and it’s now making its way into schools too.

We send auto-reminders 24 hours before each session. Some tools even allow you to show your cancellation policy during booking, which has helped reduce no-shows across the board.

They should—and most tools let them. I give teachers control over their time slots and let them block off busy days. It’s better than central scheduling for everything.

Lunacal for flexibility and clean UI. Some teams still use Calendly, but it’s a bit limited for schools. Square Appointments can work in smaller settings, but isn’t built for school workflows.

Authored & Reviewed by:

Sarah MitchellEducation Technology Specialist & Former teacher

Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.

Experience with Scheduling Tools

BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook