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The most powerful School Booking system

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All features that you need in a school scheduling system

Parents easily book parent-teacher meetings

Busy parents value clarity and quick confirmations when scheduling meetings. Instant bookings simplify arrangements, allowing teachers to manage their daily schedules effectively without confusion or repeated communications.

School Appointment Booking App

Highlight school achievements and community experiences

Sharing photos of school activities, student accomplishments, and genuine parent testimonials builds confidence. This visual insight assures parents they're making the right choice, helping schools engage more families with ease.

School Scheduling Page

Gather student-specific details before appointments

Collecting key information—such as academic concerns, behavioral issues, or specific questions—helps teachers prepare thoroughly for meetings. This ensures productive discussions and efficient use of time for both teachers and parents.

School Booking Questions

Send timely meeting reminders and feedback requests

Parents juggling busy lives often forget scheduled school meetings. Automated reminders significantly lower no-show rates, while follow-up surveys help schools quickly identify and address parental concerns, enhancing overall satisfaction.

School Meeting Reminders

Handle secure online payments for school activities

Conveniently manage payments or deposits for extracurricular activities, trips, or special programs online. Upfront payments minimize last-minute cancellations and streamline administrative tasks, ensuring smoother financial management.

School Online Payments

Coordinate schedules across multiple classrooms or campuses

Schools with different campuses or multiple classrooms benefit greatly from centralized scheduling. A unified calendar ensures transparency across departments, preventing scheduling errors and simplifying administrative coordination.

School Multi Location Booking

Customize scheduling for diverse school events

Assemblies, extracurricular clubs, tutoring sessions, and parent meetings each have unique timing requirements. Tailoring each event individually avoids confusion, ensuring effective organization throughout the school day.

School Multiples Services Booking

Distribute responsibilities fairly among teachers

Automatically allocating meetings and duties ensures even workloads among staff. This reduces teacher stress and fatigue, maintaining high-quality engagement and interactions with students and parents alike.

School Round Robin Scheduling

Individual profiles showcasing teacher skills and backgrounds

Providing detailed teacher profiles helps parents familiarize themselves with educators' qualifications, specializations, and teaching philosophies. This transparency fosters trust, creating more meaningful and productive conversations during meetings.

School Team Profiles

Easily manage schedules around school terms

Flexible scheduling helps accommodate exam periods, parent conferences, holidays, and teacher training days seamlessly. Quick calendar adjustments prevent logistical chaos and keep school operations running smoothly without disruption.

School Custom Calendar Availability

Embed easy scheduling into school communications

Including booking links on school websites, newsletters, social media, and emails simplifies the scheduling process. Parents and staff conveniently access appointments wherever they interact with school communications, making coordination easy and efficient.

School Meeting Booking Link

Easy Setup. On-Call Help When You Need It

Switch from old clunky School Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

School Booking system which covers all niches

Class
Class
Tutor
Tutor
Music Lesson
Music Lesson
Workshop events
Workshop events
Daycare
Daycare
University
University
Library
Library
Parent teacher meeting
Parent teacher meeting

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$15/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a School scheduling app

Automated Reminders
Reduce no-shows by sending automated email reminders to parents, students, and staff for scheduled meetings. This ensures everyone is on the same page and improves attendance for parent-teacher conferences or administrative discussions.
Booking links
Easily share booking links with parents or staff to schedule meetings for parent-teacher conferences, counseling sessions, or administrative appointments. Simplifies scheduling and reduces back-and-forth communication.
Workflows
Keep parents and staff informed by sending automated emails before meetings with preparation details, during meetings with updates, and after meetings with follow-ups or action plans.
Buffers
Ensure teachers and staff have enough time between meetings to prepare or take a short break by adding buffer times. This helps maintain productivity and reduces stress during busy schedules.
Calendar Sync
Keep all school-related appointments in one place by syncing with Google, Outlook, or Apple calendars. This ensures no double bookings and helps staff manage their time effectively.
Website Embed
Allow parents and students to book appointments directly from the school website. This makes scheduling easy and integrates seamlessly with your existing appointment booking system.
File sharing
Share important documents like meeting agendas, student progress reports, or consent forms directly on the scheduling page for easy access before appointments.
Team Scheduling
Coordinate schedules for teachers, counselors, and administrators across multiple locations. This feature ensures smooth collaboration and efficient use of the school’s resources.
Images and Videos
Enhance your scheduling page by adding images or videos, such as a welcome message from the principal or instructions for parents on how to prepare for meetings.
Notice period
Prevent last-minute bookings by setting a minimum notice period. This gives teachers and staff enough time to prepare for meetings or events.
Round Robin Allocation
Automatically assign meetings to available staff members, ensuring an even distribution of workload among teachers or administrative staff.
WhatsApp Integration
Enable parents or students to initiate WhatsApp conversations directly from the booking page for quick clarifications or updates about their appointments.
Booking questions
Gather important details before meetings by adding customizable questions, such as the purpose of the meeting or specific topics to discuss, on the scheduling page.
Collective scheduling
Schedule meetings that require multiple teachers or staff members by finding a time slot when everyone is available. This simplifies coordination for group discussions or planning sessions.
Custom availability
Set specific availability for teachers or staff on certain days to accommodate special events, holidays, or personal schedules. This ensures accurate booking options.
Profile
Provide parents and students with useful information like teacher profiles, FAQs, or school contact details directly on the scheduling page for a more informed booking experience.

Latest news in School scheduling space

What’s wild is how fast schools are finally catching up. For years, we’ve been stuck in this endless loop of paper slips, Google Forms, or emails that somehow never got seen. Now, the shift toward modern school appointment systems isn’t just about speed — it’s about survival. Between teacher shortages, parent expectations, and student counseling needs, even mid-sized schools are under pressure to feel organized. Here’s what’s changing: more schools are embedding calendar scheduling software directly into their portals. It’s clean, it’s visible, and it reduces admin back-and-forth by a mile. According to the 2025 Global Scheduling Experience Report by Lunacal, schools using automated reminders saw a 35% drop in no-shows. That’s huge when you’re managing a counseling department with two staff and 300 kids 👀 Another unexpected shift — pre-booking questions. 62% say it improved the actual outcome of the appointment. Counselors get context. Teachers aren’t blindsided. And in some schools, even librarians are now using Library Booking system tools to manage student research time. But here’s the twist: one school in Oregon removed all automated buffers and saw higher satisfaction. Why? More flexibility for students to book last-minute without weird 15-min gaps. Goes against the whole “optimize every second” mindset. But for them, it worked. I’m also seeing more schools experiment with University Booking system software patterns — giving departments their own mini booking hubs with branding, staff bios, and availability stacked side-by-side. Not just for big institutions anymore. Bottom line? This isn’t just streamlining. It’s culture shift. School booking software isn’t a back-office tool now — it’s front and center of how relationships happen in school.

Frequently Asked Questions

For all the moving pieces—teachers, events, parents—Lunacal has been the most flexible. I’ve used it for everything from class presentations to parent sign-ups. The reminders alone have saved us from constant follow-ups.

Yes. I use different booking links for students and internal staff. With the right tool, it’s easy to manage multiple calendars under one roof. I saw a similar setup on a university scheduling system.

You can start with something like Calendly, but you’ll quickly run into issues—no bulk scheduling, no group events, limited customization. It works for quick things, but not for day-to-day school needs.

Definitely. You can list available time slots, set limits, and avoid those awkward back-and-forth emails. We borrowed a few ideas from this PTM scheduling software and now handle meetings way smoother.

Custom fields (like student grade), group booking support, reminders, and the ability to limit per-family bookings. Also, make sure it’s easy for teachers to manage their own slots.

Absolutely. Ours is linked right from the school portal. Parents click, book, and get reminders. I got the idea after seeing how a library scheduling system managed public access.

Yup. I use it for recurring sessions like counseling and one-off events like science fair sign-ups. If you’re running a mix of things, your scheduling software should make it easy to separate them.

More tools are adding custom branding, translation support, and mobile-friendly designs. We saw this trend in workshop booking platforms and it’s now making its way into schools too.

We send auto-reminders 24 hours before each session. Some tools even allow you to show your cancellation policy during booking, which has helped reduce no-shows across the board.

They should—and most tools let them. I give teachers control over their time slots and let them block off busy days. It’s better than central scheduling for everything.

Lunacal for flexibility and clean UI. Some teams still use Calendly, but it’s a bit limited for schools. Square Appointments can work in smaller settings, but isn’t built for school workflows.

Authored & Reviewed by:

Sarah MitchellEducation Technology Specialist & Former teacher

Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.

Experience with Scheduling Tools

BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook