The most powerful Tutor Booking system

Go live in two minutes

Rated 4.9 out of 5

What features does Lunacal Tutor scheduling software have?

Students book sessions instantly

Students (and parents) prefer immediate confirmations when scheduling tutoring. This convenience saves back-and-forth texts and lets tutors easily plan their days without confusion.

Display student success, personalized branding

Showing real student achievements and testimonials highlights your effectiveness. Customizing your booking page’s appearance aligns it clearly with your tutoring style, making students feel confident booking sessions.

Gather academic goals and student info upfront

Understanding student subjects, skill levels, and specific learning goals in advance lets tutors prepare targeted materials. This helps sessions become more productive, benefiting both students and tutors.

Send reminders before sessions, collect feedback afterward

Automated reminders help busy students remember their tutoring appointments, drastically reducing missed sessions. Asking for feedback post-session allows tutors to continuously improve and address any concerns privately.

Take upfront payments or deposits via PayPal

Upfront payments secure commitment from students or parents. This significantly reduces last-minute cancellations, ensuring reliable income and more predictable scheduling for tutors.

Coordinate sessions across tutors and multiple locations

Managing schedules across different tutors or multiple teaching spaces becomes straightforward. A unified platform prevents overlapping appointments, making scheduling clear and manageable for everyone.

Offer tailored sessions with different timings

Tutoring sessions differ widely in duration and preparation, from quick exam reviews to in-depth subject mastery. Customizing each type ensures smooth, efficient session planning.

Distribute tutoring sessions evenly among staff

Automatically rotating sessions among tutors balances workloads effectively. It prevents burnout, maintains high teaching standards, and ensures every student consistently receives focused, energized instruction.

Individual tutor pages showing specialties and results

Detailed profiles help students pick the right tutor based on subject expertise, teaching style, and past student outcomes. Clear visibility into each tutor's strengths makes the decision easier and builds immediate trust.

Quickly adjust your tutoring schedule as needed

Flexible scheduling helps tutors manage peak exam periods, holidays, or unexpected commitments effortlessly. This adaptability keeps your calendar accurate, avoiding unnecessary stress or conflicts.

Integrate your booking links across all channels

Embedding your tutoring calendar into emails, your website, or social media profiles ensures students can easily schedule wherever they first interact with your services—making it accessible and practical.

Easy Setup. On-Call Help When You Need It

Switch from old clunky Tutor Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

No commission, No license fees.

Just simple, fair pricing

monthly

Yearly
(save upto 20%)

Standard

$9/month

For professionals.

Unlimited events
Paypal and Zapier integration
Priority Support

Teams

$15/month

For growing businesses.

All standard features
Teams scheduling page
Round robin scheduling
Collective scheduling

Enterprise

$25/month

For large companies.

All teams features
Account manager
Custom integrations
Phone Support
Personalised onboarding & Training

Tutor booking system which covers all niches

Class Scheduling App

Music Lesson Scheduling App

Workshop events Scheduling App

Daycare Scheduling App

University Scheduling App

School Scheduling App

Library Scheduling App

Parent teacher meeting Scheduling App

How to select a good Tutor scheduling software?

Automated Reminders

Automated reminders help tutors reduce no-shows by sending timely notifications before each session. Whether it’s a one-on-one or group class, these alerts ensure learners are prepared and on time. Integrated into the Tutor scheduling app, this feature keeps the teaching schedule steady and predictable.

Booking Links

Booking links let tutors share personalized scheduling pages with students. Learners can book sessions directly without back-and-forth messaging. In a busy tutoring setup, this streamlines lesson coordination and makes the Tutor booking software feel seamless for both sides.

Workflows

Workflows allow tutors to send structured messages—lesson reminders, homework follow-ups, or feedback requests—automatically. This saves time and ensures every student gets consistent communication. It’s a practical way to maintain professionalism through the Tutor booking system.

Buffers

Buffers create breathing space between lessons so tutors can prepare materials or rest before the next student. This small adjustment helps maintain teaching quality and prevents burnout. It’s a thoughtful feature within any Tutor scheduling tool used for daily lesson management.

Calendar Sync

Calendar sync keeps lessons aligned across Google, Outlook, and Apple calendars. Tutors never miss appointments or double-book sessions. It’s particularly useful for those managing multiple subjects or students through online Tutor scheduling.

Website Embed

Embedding the scheduling calendar on a tutor’s website lets students book lessons instantly. It eliminates the need for external links, keeping engagement high. This simple integration makes an online Tutor booking experience feel professional and effortless.

Embed social content

Tutors can embed posts or videos from LinkedIn, YouTube, or Instagram to showcase teaching styles and student success stories. This builds trust and encourages bookings directly from the page. It’s a modern addition to any Tutor booking software setup.

Team Scheduling

Team scheduling helps tutoring centers organize sessions for several instructors. It balances workloads and simplifies student assignments. Whether managing two or twenty tutors, this feature ensures smooth operations through a unified appointment scheduling system.

Group Bookings

Group bookings allow multiple students to join shared lessons or study sessions. Tutors can manage attendance, timing, and capacity effortlessly. This feature supports collaborative learning environments within a robust online Tutor booking framework.

Images and Videos

Tutors can add lesson previews, introductions, or explainer videos to their booking page. It helps students understand what to expect and builds credibility. This personalization strengthens the connection between tutor and learner in any Tutor scheduling app.

Notice Period

Notice periods let tutors control how far in advance students can schedule lessons. It prevents last-minute bookings and allows proper preparation. This thoughtful configuration keeps a tutoring calendar organized and reliable for both sides.

Manual Booking Approval

Tutors can review incoming booking requests and confirm only those that fit their teaching plan. It’s ideal for managing specialized sessions or trial lessons. This layer of control enhances professionalism and ensures every appointment aligns with availability.

Round Robin Allocation

Round robin allocation ensures that lessons are evenly assigned across available tutors. It helps maintain balanced workloads and consistent student experiences. This feature is a cornerstone for multi-tutor setups using an online Tutor scheduling system.

Booking questions

Custom pre-booking questions let tutors gather essential information—subject level, preferred topics, or goals—before confirming lessons. It saves time and helps tailor sessions effectively. This thoughtful setup elevates the quality of every tutoring appointment.

Collective scheduling

Collective scheduling identifies time slots when every participant is free. It’s ideal for joint lessons or team teaching. By simplifying coordination, tutors can focus more on instruction and less on logistics through their Tutor booking software.

Custom availability

Custom availability lets tutors adjust schedules for specific days or subjects. It’s useful for handling exam seasons or personal commitments. This flexibility keeps the calendar precise and adaptable within any Tutor scheduling app.

Multi-Location & Multi-Service

Tutors and academies can handle multiple subjects or locations with ease. Whether teaching math online or language classes in person, this feature centralizes control. It’s a practical asset for growing tutoring operations using online Tutor booking tools.

Custom Domain

Using a custom domain gives tutors a branded, trustworthy booking page. Students feel they’re dealing with a dedicated professional rather than a generic platform. It adds polish and consistency to the Tutor scheduling tool setup.

Paid Bookings

Paid bookings allow tutors to collect fees directly through Stripe or PayPal. It eliminates manual invoicing and ensures immediate payment confirmation. This integration makes the appointment scheduling process smooth and transparent for both tutor and student.

Coupons & Discounts

Tutors can create promotional codes for trial lessons or seasonal discounts. It encourages repeat bookings and helps fill less busy slots. This feature adds marketing flexibility to any online Tutor scheduling platform.

Landing Page

Tutors can build a detailed landing page with subjects taught, testimonials, FAQs, and teaching philosophy. It becomes a single hub for students to learn about offerings and book immediately through the Tutor booking system.

GDPR Compliant

Every booking and communication is handled with strict data protection standards. GDPR compliance ensures student information remains secure and confidential. It’s a critical foundation for trust in any online Tutor booking environment.

Languages

Tutors can offer booking pages in multiple languages, making it easier for international students to schedule lessons. This inclusivity expands reach and improves accessibility within the Tutor scheduling app ecosystem.

Integrations

Integrations with CRMs, webhooks, and automation tools help tutors manage leads, follow-ups, and student records efficiently. Combining these tools with the Tutor booking software creates a unified and efficient teaching workflow.

What are the latest updates in Tutor scheduling space?

Our team’s spent the last 8 months inside tutoring centers, Zoom calls with home-based tutors, and conversations with education tech founders. What’s clear? The days of manually juggling spreadsheets and WhatsApp messages are dying out — but not dead. Around 9% of tutors we interviewed still rely entirely on manual scheduling. That number surprised us. And yet, we’re also seeing a different wave. Tutors today want more than a calendar—they want a presence. 71% of solo tutors, especially those teaching niche subjects or test prep, told us they want their scheduling page to show who they are, not just when they're free. Emojis, short bios, even a section for parent testimonials. One French tutor we spoke to added a mini “lesson trailer” video. Bookings spiked by 40% in a month. 🧪 Another surprising trend? Round-robin isn’t just for big tutoring chains anymore. Small teams of 3–5 tutors are using it to automatically assign new students—44% of them say it’s saving them at least 4 hours a week. We also noted a shift in what platforms tutors explore when expanding. While most stick with tutor-specific tools, a few are borrowing ideas from adjacent categories. One of them mentioned using design inspiration from a Music Lesson Booking system page to create a more engaging feel. Another referenced the simplicity of a Daycare Booking system to reduce decision fatigue for parents. Tutors don’t need complexity. They need clarity, control, and credibility. The tools catching on—whether it’s a tutor booking software or a calendar scheduling system—are the ones making that happen. And maybe the most important shift? The expectation isn’t just to “book a session.” It’s to begin a relationship.

What are the commonly asked questions about Tutor booking tool?

I’ve used Lunacal, Acuity, and Setmore across my centers. Lunacal works well for multi-location setups, especially when you’re juggling walk-ins and recurring students. Acuity is solid for solo tutors who want automated reminders. Setmore is simple and good for small teams. Each has quirks: Lunacal’s reporting is detailed, Acuity’s UI feels cleaner, and Setmore’s free tier is generous. I usually tell new managers to test all three with real sessions before committing.

If you’re running fewer than ten weekly sessions, you can survive on Google Calendar and a notebook. But once you start managing multiple tutors, deposits, and cancellations, a Tutor scheduling app saves time and sanity. It handles reminders, online payments, and no-shows automatically. Still, if your clients are mostly long-term regulars who text you directly, you might not need one. I only switched after losing track of four make-up lessons in a single week.

According to a 2023 EdTech Insights report, the biggest shift is toward integrated payment gateways and AI-driven booking predictions. Systems now analyze peak hours and suggest optimized rotas for tutors. There’s also more emphasis on mobile-first design since students increasingly book via phones. Another trend I’ve noticed is flexible rescheduling tools that let parents or students adjust appointments without calling. It’s becoming less about static calendars and more about adaptive scheduling experiences.

Calendly, SimplyBook.me, and Setmore all have free versions that work fine for smaller setups. You’ll miss out on advanced features like payment collection or SMS reminders, but for basic Tutor appointment scheduling, they’re reliable. I used Calendly for my weekend sessions before upgrading when I needed group bookings.

Honestly, there’s no single best one. Lunacal is great for managing multiple tutors and syncing calendars with payment tracking. Acuity Scheduling offers clean automation for solo tutors, while Booksy fits well for those who handle walk-ins. I’ve rotated between them depending on staff size and client habits. It’s all about how each fits your daily rhythm.

It’s a tool that lets tutors and students book, cancel, or reschedule lessons online. It manages time slots, sends reminders, and prevents double-booking. Whether you teach math or piano, it’s basically your digital assistant for handling appointments and keeping your schedule clean and predictable.

Make sure it handles recurring sessions, deposits, and tutor availability easily. I’d also check if it integrates with Google Calendar and offers online payment options. A clear dashboard for cancellations and no-shows saves hours each month.

Pros: fewer missed appointments, smoother payments, and less back-and-forth messaging. Cons: setup time, subscription cost, and occasional sync errors. I’ve had one glitch where two tutors were booked for the same slot, but overall, it’s worth it. For group classes, I suggest exploring the Class Booking system for better coordination.

Authored & Reviewed by:

Sarah MitchellEducation Technology Specialist & Former teacher

Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.

Experience with Scheduling Tools

BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.