The most powerful Tutor Booking system

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Rated 4.9 out of 5

All features that you need in a tutor scheduling system

Students book sessions instantly

Students (and parents) prefer immediate confirmations when scheduling tutoring. This convenience saves back-and-forth texts and lets tutors easily plan their days without confusion.

Display student success, personalized branding

Showing real student achievements and testimonials highlights your effectiveness. Customizing your booking page’s appearance aligns it clearly with your tutoring style, making students feel confident booking sessions.

Gather academic goals and student info upfront

Understanding student subjects, skill levels, and specific learning goals in advance lets tutors prepare targeted materials. This helps sessions become more productive, benefiting both students and tutors.

Send reminders before sessions, collect feedback afterward

Automated reminders help busy students remember their tutoring appointments, drastically reducing missed sessions. Asking for feedback post-session allows tutors to continuously improve and address any concerns privately.

Take upfront payments or deposits via PayPal

Upfront payments secure commitment from students or parents. This significantly reduces last-minute cancellations, ensuring reliable income and more predictable scheduling for tutors.

Coordinate sessions across tutors and multiple locations

Managing schedules across different tutors or multiple teaching spaces becomes straightforward. A unified platform prevents overlapping appointments, making scheduling clear and manageable for everyone.

Offer tailored sessions with different timings

Tutoring sessions differ widely in duration and preparation, from quick exam reviews to in-depth subject mastery. Customizing each type ensures smooth, efficient session planning.

Distribute tutoring sessions evenly among staff

Automatically rotating sessions among tutors balances workloads effectively. It prevents burnout, maintains high teaching standards, and ensures every student consistently receives focused, energized instruction.

Individual tutor pages showing specialties and results

Detailed profiles help students pick the right tutor based on subject expertise, teaching style, and past student outcomes. Clear visibility into each tutor's strengths makes the decision easier and builds immediate trust.

Quickly adjust your tutoring schedule as needed

Flexible scheduling helps tutors manage peak exam periods, holidays, or unexpected commitments effortlessly. This adaptability keeps your calendar accurate, avoiding unnecessary stress or conflicts.

Integrate your booking links across all channels

Embedding your tutoring calendar into emails, your website, or social media profiles ensures students can easily schedule wherever they first interact with your services—making it accessible and practical.

Easy Setup. On-Call Help When You Need It

Switch from old clunky Tutor Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Tutor Booking system which covers all niches

Parent teacher meeting

No commission, No license fees.

Just simple, fair pricing

monthly

Yearly
(save upto 20%)

Standard

$9/month

For professionals.

Unlimited events
Paypal and Zapier integration
Priority Support

Teams

$15/month

For growing businesses.

All standard features
Teams scheduling page
Round robin scheduling
Collective scheduling

Enterprise

$25/month

For large companies.

All teams features
Account manager
Custom integrations
Phone Support
Personalised onboarding & Training

100% of features needed in a Tutor scheduling app

Automated Reminders

Reduce no-shows by automatically sending email reminders to students and parents before tutoring sessions. This ensures everyone is prepared and on time, improving the overall learning experience.

Booking links

Create simple, shareable booking links for students or parents to schedule tutoring sessions. This eliminates back-and-forth communication and integrates seamlessly with your appointment booking system.

Workflows

Set up automated email workflows to send reminders before sessions, follow-ups after lessons, and additional resources to help students stay on track.

Buffers

Include buffer times between tutoring sessions to prepare for the next student, review materials, or take a quick break, ensuring high-quality teaching.

Calendar Sync

Keep your tutoring schedule organized by syncing with Google, Outlook, or Apple calendars. This ensures you never miss a session and can manage your availability efficiently.

Website Embed

Allow students and parents to book tutoring sessions directly from your website by embedding your appointment booking system, making scheduling quick and easy.

File sharing

Upload study materials, worksheets, or session outlines directly to your scheduling page, so students can access them when booking their sessions.

Team Scheduling

Coordinate schedules for multiple tutors across different locations. The appointment booking system ensures seamless collaboration and avoids double bookings.

Images and Videos

Enhance your scheduling page with images or videos introducing your tutoring services, explaining your teaching methods, or showcasing success stories.

Notice period

Set a minimum notice period for booking tutoring sessions to ensure you have enough time to prepare for each student.

Round Robin Allocation

Automatically assign tutoring sessions to available team members, ensuring an even workload and efficient use of your team’s time.

WhatsApp Integration

Enable students or parents to start a WhatsApp conversation directly from your booking page for quick communication and support.

Booking questions

Add custom questions to your scheduling page to gather important details like subject preferences, grade level, or specific learning goals before the session.

Collective scheduling

Find and book time slots when all required tutors are available for group sessions or collaborative teaching efforts.

Custom availability

Set specific availability for holidays, exam seasons, or other exceptions to ensure your schedule aligns with your tutoring commitments.

Profile

Showcase your tutoring expertise by adding your profile, FAQs, and company details to your scheduling page, helping students and parents make informed decisions.

Latest updates in Tutor appointment scheduling

Our team’s spent the last 8 months inside tutoring centers, Zoom calls with home-based tutors, and conversations with education tech founders. What’s clear? The days of manually juggling spreadsheets and WhatsApp messages are dying out — but not dead. Around 9% of tutors we interviewed still rely entirely on manual scheduling. That number surprised us. And yet, we’re also seeing a different wave. Tutors today want more than a calendar—they want a presence. 71% of solo tutors, especially those teaching niche subjects or test prep, told us they want their scheduling page to show who they are, not just when they're free. Emojis, short bios, even a section for parent testimonials. One French tutor we spoke to added a mini “lesson trailer” video. Bookings spiked by 40% in a month. 🧪 Another surprising trend? Round-robin isn’t just for big tutoring chains anymore. Small teams of 3–5 tutors are using it to automatically assign new students—44% of them say it’s saving them at least 4 hours a week. We also noted a shift in what platforms tutors explore when expanding. While most stick with tutor-specific tools, a few are borrowing ideas from adjacent categories. One of them mentioned using design inspiration from a Music Lesson Booking system page to create a more engaging feel. Another referenced the simplicity of a Daycare Booking system to reduce decision fatigue for parents. Tutors don’t need complexity. They need clarity, control, and credibility. The tools catching on—whether it’s a tutor booking software or a calendar scheduling system—are the ones making that happen. And maybe the most important shift? The expectation isn’t just to “book a session.” It’s to begin a relationship.

Frequently Asked Questions

Over the past year, I’ve noticed a shift toward automation and better integration with payment systems. A 2023 report by EdTech Digest mentioned that nearly 60% of tutoring centers now use cloud-based scheduling platforms that sync with Stripe or PayPal for deposits. The biggest change, though, is how systems handle cancellations and no-shows—some tools now auto-adjust availability and send real-time alerts to both students and tutors. It’s subtle but saves hours each week.

A few decent free options exist if you’re managing a small roster. Google Calendar works fine for solo tutors, and Setmore’s free tier lets you handle up to 20 appointments a month. I’ve also used SimplyBook.me’s starter plan for trial classes—it’s limited but reliable for basic Tutor appointments when you’re just starting out.

I’d check for flexibility in recurring sessions, clear student notifications, and support for online payments. Make sure it handles last-minute reschedules smoothly and can integrate with your existing calendar. If you run group classes, look at capacity management similar to what a Class Booking system offers.

Honestly, there isn’t one best choice—it depends on your setup. I’ve used Acuity, Calendly, and Bookeo across different centers. Acuity is great for managing deposits and cancellations; Calendly feels simpler for one-on-one sessions; Bookeo works well for group tutoring. When I ran evening sessions for SAT prep, Acuity handled time-zone issues better than others. Each has quirks, so test a few before committing. For larger institutions, something like a University Booking system might suit better.

From my experience, the three that consistently perform well are Acuity Scheduling, Setmore, and SimplyBook.me. Acuity is strong for multi-tutor setups and deposits. Setmore shines when you need integrated video links for online sessions—it syncs nicely with Zoom. SimplyBook.me offers custom forms, which I’ve used for intake questions before first lessons. If you also run workshops, consider how they might tie into a Workshop Booking system for broader scheduling control.

The biggest advantage is time saved—no more endless text threads confirming slots. You also get fewer no-shows when reminders are automated. On the downside, setup can feel tedious, especially syncing staff rotas. Some tools charge extra for SMS alerts. Still, once it’s running smoothly, like our School Booking system setup, it’s hard to imagine going back to manual scheduling.

Authored & Reviewed by:

Sarah MitchellEducation Technology Specialist & Former teacher

Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.

Experience with Scheduling Tools

BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.