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The most powerful Tutor Booking system

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All features that you need in a tutor scheduling system

Students book sessions instantly

Students (and parents) prefer immediate confirmations when scheduling tutoring. This convenience saves back-and-forth texts and lets tutors easily plan their days without confusion.

Students book sessions instantly

Display student success, personalized branding

Showing real student achievements and testimonials highlights your effectiveness. Customizing your booking page’s appearance aligns it clearly with your tutoring style, making students feel confident booking sessions.

Display student success, personalized branding

Gather academic goals and student info upfront

Understanding student subjects, skill levels, and specific learning goals in advance lets tutors prepare targeted materials. This helps sessions become more productive, benefiting both students and tutors.

Gather academic goals and student info upfront

Send reminders before sessions, collect feedback afterward

Automated reminders help busy students remember their tutoring appointments, drastically reducing missed sessions. Asking for feedback post-session allows tutors to continuously improve and address any concerns privately.

Send reminders before sessions, collect feedback afterward

Take upfront payments or deposits via PayPal

Upfront payments secure commitment from students or parents. This significantly reduces last-minute cancellations, ensuring reliable income and more predictable scheduling for tutors.

Take upfront payments or deposits via PayPal

Coordinate sessions across tutors and multiple locations

Managing schedules across different tutors or multiple teaching spaces becomes straightforward. A unified platform prevents overlapping appointments, making scheduling clear and manageable for everyone.

Coordinate sessions across tutors and multiple locations

Offer tailored sessions with different timings

Tutoring sessions differ widely in duration and preparation, from quick exam reviews to in-depth subject mastery. Customizing each type within your industry scheduling software ensures smooth, efficient session planning.

Offer tailored sessions with different timings

Distribute tutoring sessions evenly among staff

Automatically rotating sessions among tutors balances workloads effectively. It prevents burnout, maintains high teaching standards, and ensures every student consistently receives focused, energized instruction.

Distribute tutoring sessions evenly among staff

Individual tutor pages showing specialties and results

Detailed profiles help students pick the right tutor based on subject expertise, teaching style, and past student outcomes. Clear visibility into each tutor's strengths makes the decision easier and builds immediate trust.

Individual tutor pages showing specialties and results

Quickly adjust your tutoring schedule as needed

Flexible scheduling helps tutors manage peak exam periods, holidays, or unexpected commitments effortlessly. This adaptability keeps your calendar accurate, avoiding unnecessary stress or conflicts.

Quickly adjust your tutoring schedule as needed

Integrate your booking links across all channels

Embedding your tutoring calendar into emails, your website, or social media profiles ensures students can easily schedule wherever they first interact with your services—making your industry booking software accessible and practical.

Integrate your booking links across all channels

Easy Setup. On-Call Help When You Need It

Switch from old clunky Tutor Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Tutor Booking system which covers all niches

Class
Class
Music Lesson
Music Lesson
Workshop events
Workshop events
Daycare
Daycare
University
University
School
School
Library
Library
Parent teacher meeting
Parent teacher meeting

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Tutor scheduling app

Automated Reminders
Ensure clients and team members never miss a meeting by sending automated email reminders. This feature saves time and reduces no-shows, making it easier to manage schedules efficiently using industry appointment booking systems.
Booking links
Create simple, shareable links for clients to book appointments directly. These links streamline the scheduling process and integrate seamlessly with industry calendar scheduling software.
Workflows
Automate communication by sending tailored emails at different stages of the meeting process. This keeps clients informed and ensures smooth coordination, leveraging industry appointment booking systems.
Buffers
Prevent scheduling fatigue by adding buffer times between appointments. This helps maintain productivity and ensures better meeting preparation.
Calendar Sync
Integrate your schedule with popular calendar platforms like Google, Outlook, and Apple. This ensures all appointments are visible and avoids double bookings, enhancing the functionality of industry calendar scheduling software.
Website Embed
Allow clients to book appointments directly from your website. This feature simplifies the booking process and increases engagement with your industry appointment booking system.
File sharing
Attach relevant files to your scheduling page to provide clients with necessary information before meetings. This improves preparation and communication.
Team Scheduling
Coordinate schedules across multiple team members and locations. This feature simplifies team management and ensures seamless collaboration using industry calendar scheduling software.
Images and Videos
Enhance your scheduling page by adding images and videos. This helps communicate your services effectively and creates a professional impression.
Notice period
Define a minimum notice period for bookings to ensure proper preparation time. This feature helps manage expectations and avoids last-minute scheduling conflicts.
Round Robin Allocation
Automatically assign meetings to team members in a balanced way. This ensures fair distribution and optimizes team productivity.
WhatsApp Integration
Enable clients to initiate WhatsApp conversations directly from the booking page. This feature simplifies communication and enhances customer engagement.
Booking questions
Gather important information from clients before meetings by adding customizable questions to your scheduling page. This ensures better preparation and tailored service.
Collective scheduling
Find and book time slots that work for all team members. This feature simplifies coordination and ensures everyone is available for critical discussions.
Custom availability
Set specific availability for certain days to accommodate unique scheduling needs. This feature helps manage exceptions and ensures flexibility.
Profile
Provide clients with essential information by adding your profile, FAQs, and company details to the scheduling page. This builds trust and improves transparency.

Latest updates in Tutor appointment scheduling

Our team’s spent the last 8 months inside tutoring centers, Zoom calls with home-based tutors, and conversations with education tech founders. What’s clear? The days of manually juggling spreadsheets and WhatsApp messages are dying out — but not dead. Around 9% of tutors we interviewed still rely entirely on manual scheduling. That number surprised us. And yet, we’re also seeing a different wave. Tutors today want more than a calendar—they want a presence. 71% of solo tutors, especially those teaching niche subjects or test prep, told us they want their scheduling page to show who they are, not just when they're free. Emojis, short bios, even a section for parent testimonials. One French tutor we spoke to added a mini “lesson trailer” video. Bookings spiked by 40% in a month. 🧪 Another surprising trend? Round-robin isn’t just for big tutoring chains anymore. Small teams of 3–5 tutors are using it to automatically assign new students—44% of them say it’s saving them at least 4 hours a week. We also noted a shift in what platforms tutors explore when expanding. While most stick with tutor-specific tools, a few are borrowing ideas from adjacent categories. One of them mentioned using design inspiration from a Music Lesson Booking system page to create a more engaging feel. Another referenced the simplicity of a Daycare Booking system to reduce decision fatigue for parents. Tutors don’t need complexity. They need clarity, control, and credibility. The tools catching on—whether it’s a tutor booking software or a calendar scheduling system—are the ones making that happen. And maybe the most important shift? The expectation isn’t just to “book a session.” It’s to begin a relationship.

Frequently Asked Questions

Lunacal has been my go-to. It lets me set different subjects, durations, and even ask prep questions before each session. My students (and their parents) can book without going back and forth with me on text.

Absolutely. I’ve got separate time blocks listed for virtual and in-person tutoring. Some platforms even let you auto-insert Zoom links or meeting locations. I borrowed this idea after seeing it on a school appointment software page.

Yes, but not all platforms make it easy. I needed something that let me cap attendees for group sessions while still allowing private bookings. Some systems even let you run waitlists like they do in workshop scheduling software.

Fresha or Calendly are okay to test the waters. But if you're teaching multiple students across subjects, or need reminders and prep forms, you’ll probably need to upgrade pretty soon.

Flexibility in time slots, the ability to ask students about topics before the session, and solid reminders. If you teach different age groups, being able to add a quick note like “Exam next week” helps you stay sharp.

I’m seeing more tools offer custom booking pages with bios, subject tags, and even intro videos. I picked up this approach from a music lesson scheduling platform—helps first-timers know what to expect.

Yep. I’ve added my booking link to my Instagram bio and I send it as a saved reply on WhatsApp. People check your content and book on the spot. That’s how folks in library scheduling systems do it too—keeps things simple.

You should. I use fields for both—especially helpful when teaching kids. I’ve also added questions like “homework help or test prep?” so I don’t walk in blind.

Oh yeah. I’ve had fewer last-minute cancellations since adding automatic reminders. I send one the night before and one two hours before. Makes a big difference when you’re juggling sessions back to back.

Definitely. I charge differently for high school math vs SAT prep, and a decent tutor booking system should let you build that in. I saw a similar setup on a daycare scheduling tool where different services had separate pricing.

Lunacal, for its clean layout and easy customization. Square Appointments is solid if you’re using their POS. And Calendly works for basic needs, though it’s not designed for teaching-specific setups.

Authored & Reviewed by:

Sarah MitchellEducation Technology Specialist & Former teacher

Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.

Experience with Scheduling Tools

BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook