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All features that you need in a tutor scheduling system

Students book sessions instantly

Students (and parents) prefer immediate confirmations when scheduling tutoring. This convenience saves back-and-forth texts and lets tutors easily plan their days without confusion.

Tutor Appointment Booking App

Display student success, personalized branding

Showing real student achievements and testimonials highlights your effectiveness. Customizing your booking page’s appearance aligns it clearly with your tutoring style, making students feel confident booking sessions.

Tutor Scheduling Page

Gather academic goals and student info upfront

Understanding student subjects, skill levels, and specific learning goals in advance lets tutors prepare targeted materials. This helps sessions become more productive, benefiting both students and tutors.

Tutor Booking Questions

Send reminders before sessions, collect feedback afterward

Automated reminders help busy students remember their tutoring appointments, drastically reducing missed sessions. Asking for feedback post-session allows tutors to continuously improve and address any concerns privately.

Tutor Meeting Reminders

Take upfront payments or deposits via PayPal

Upfront payments secure commitment from students or parents. This significantly reduces last-minute cancellations, ensuring reliable income and more predictable scheduling for tutors.

Tutor Online Payments

Coordinate sessions across tutors and multiple locations

Managing schedules across different tutors or multiple teaching spaces becomes straightforward. A unified platform prevents overlapping appointments, making scheduling clear and manageable for everyone.

Tutor Multi Location Booking

Offer tailored sessions with different timings

Tutoring sessions differ widely in duration and preparation, from quick exam reviews to in-depth subject mastery. Customizing each type ensures smooth, efficient session planning.

Tutor Multiples Services Booking

Distribute tutoring sessions evenly among staff

Automatically rotating sessions among tutors balances workloads effectively. It prevents burnout, maintains high teaching standards, and ensures every student consistently receives focused, energized instruction.

Tutor Round Robin Scheduling

Individual tutor pages showing specialties and results

Detailed profiles help students pick the right tutor based on subject expertise, teaching style, and past student outcomes. Clear visibility into each tutor's strengths makes the decision easier and builds immediate trust.

Tutor Team Profiles

Quickly adjust your tutoring schedule as needed

Flexible scheduling helps tutors manage peak exam periods, holidays, or unexpected commitments effortlessly. This adaptability keeps your calendar accurate, avoiding unnecessary stress or conflicts.

Tutor Custom Calendar Availability

Integrate your booking links across all channels

Embedding your tutoring calendar into emails, your website, or social media profiles ensures students can easily schedule wherever they first interact with your services—making it accessible and practical.

Tutor Meeting Booking Link

Easy Setup. On-Call Help When You Need It

Switch from old clunky Tutor Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Tutor Booking system which covers all niches

Class
Class
Music Lesson
Music Lesson
Workshop events
Workshop events
Daycare
Daycare
University
University
School
School
Library
Library
Parent teacher meeting
Parent teacher meeting

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Standard

$9/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$15/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Tutor scheduling app

Automated Reminders
Reduce no-shows by automatically sending email reminders to students and parents before tutoring sessions. This ensures everyone is prepared and on time, improving the overall learning experience.
Booking links
Create simple, shareable booking links for students or parents to schedule tutoring sessions. This eliminates back-and-forth communication and integrates seamlessly with your appointment booking system.
Workflows
Set up automated email workflows to send reminders before sessions, follow-ups after lessons, and additional resources to help students stay on track.
Buffers
Include buffer times between tutoring sessions to prepare for the next student, review materials, or take a quick break, ensuring high-quality teaching.
Calendar Sync
Keep your tutoring schedule organized by syncing with Google, Outlook, or Apple calendars. This ensures you never miss a session and can manage your availability efficiently.
Website Embed
Allow students and parents to book tutoring sessions directly from your website by embedding your appointment booking system, making scheduling quick and easy.
File sharing
Upload study materials, worksheets, or session outlines directly to your scheduling page, so students can access them when booking their sessions.
Team Scheduling
Coordinate schedules for multiple tutors across different locations. The appointment booking system ensures seamless collaboration and avoids double bookings.
Images and Videos
Enhance your scheduling page with images or videos introducing your tutoring services, explaining your teaching methods, or showcasing success stories.
Notice period
Set a minimum notice period for booking tutoring sessions to ensure you have enough time to prepare for each student.
Round Robin Allocation
Automatically assign tutoring sessions to available team members, ensuring an even workload and efficient use of your team’s time.
WhatsApp Integration
Enable students or parents to start a WhatsApp conversation directly from your booking page for quick communication and support.
Booking questions
Add custom questions to your scheduling page to gather important details like subject preferences, grade level, or specific learning goals before the session.
Collective scheduling
Find and book time slots when all required tutors are available for group sessions or collaborative teaching efforts.
Custom availability
Set specific availability for holidays, exam seasons, or other exceptions to ensure your schedule aligns with your tutoring commitments.
Profile
Showcase your tutoring expertise by adding your profile, FAQs, and company details to your scheduling page, helping students and parents make informed decisions.

Latest updates in Tutor appointment scheduling

Our team’s spent the last 8 months inside tutoring centers, Zoom calls with home-based tutors, and conversations with education tech founders. What’s clear? The days of manually juggling spreadsheets and WhatsApp messages are dying out — but not dead. Around 9% of tutors we interviewed still rely entirely on manual scheduling. That number surprised us. And yet, we’re also seeing a different wave. Tutors today want more than a calendar—they want a presence. 71% of solo tutors, especially those teaching niche subjects or test prep, told us they want their scheduling page to show who they are, not just when they're free. Emojis, short bios, even a section for parent testimonials. One French tutor we spoke to added a mini “lesson trailer” video. Bookings spiked by 40% in a month. 🧪 Another surprising trend? Round-robin isn’t just for big tutoring chains anymore. Small teams of 3–5 tutors are using it to automatically assign new students—44% of them say it’s saving them at least 4 hours a week. We also noted a shift in what platforms tutors explore when expanding. While most stick with tutor-specific tools, a few are borrowing ideas from adjacent categories. One of them mentioned using design inspiration from a Music Lesson Booking system page to create a more engaging feel. Another referenced the simplicity of a Daycare Booking system to reduce decision fatigue for parents. Tutors don’t need complexity. They need clarity, control, and credibility. The tools catching on—whether it’s a tutor booking software or a calendar scheduling system—are the ones making that happen. And maybe the most important shift? The expectation isn’t just to “book a session.” It’s to begin a relationship.

Frequently Asked Questions

Lunacal has been my go-to. It lets me set different subjects, durations, and even ask prep questions before each session. My students (and their parents) can book without going back and forth with me on text.

Absolutely. I’ve got separate time blocks listed for virtual and in-person tutoring. Some platforms even let you auto-insert Zoom links or meeting locations. I borrowed this idea after seeing it on a school appointment software page.

Yes, but not all platforms make it easy. I needed something that let me cap attendees for group sessions while still allowing private bookings. Some systems even let you run waitlists like they do in workshop scheduling software.

Fresha or Calendly are okay to test the waters. But if you're teaching multiple students across subjects, or need reminders and prep forms, you’ll probably need to upgrade pretty soon.

Flexibility in time slots, the ability to ask students about topics before the session, and solid reminders. If you teach different age groups, being able to add a quick note like “Exam next week” helps you stay sharp.

I’m seeing more tools offer custom booking pages with bios, subject tags, and even intro videos. I picked up this approach from a music lesson scheduling platform—helps first-timers know what to expect.

Yep. I’ve added my booking link to my Instagram bio and I send it as a saved reply on WhatsApp. People check your content and book on the spot. That’s how folks in library scheduling systems do it too—keeps things simple.

You should. I use fields for both—especially helpful when teaching kids. I’ve also added questions like “homework help or test prep?” so I don’t walk in blind.

Oh yeah. I’ve had fewer last-minute cancellations since adding automatic reminders. I send one the night before and one two hours before. Makes a big difference when you’re juggling sessions back to back.

Definitely. I charge differently for high school math vs SAT prep, and a decent tutor booking system should let you build that in. I saw a similar setup on a daycare scheduling tool where different services had separate pricing.

Lunacal, for its clean layout and easy customization. Square Appointments is solid if you’re using their POS. And Calendly works for basic needs, though it’s not designed for teaching-specific setups.

Authored & Reviewed by:

Sarah MitchellEducation Technology Specialist & Former teacher

Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.

Experience with Scheduling Tools

BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook