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All features that you need in a class scheduling system

Students instantly enroll and confirm attendance

Students expect clarity when registering for classes. Instant confirmations reassure them their spot is saved without extra calls or follow-up emails. This keeps your daily admin minimal, simplifying class management significantly.

Class Appointment Booking App

Showcase class visuals, student testimonials, personalized branding

People enroll based on trust and visuals. Photos from engaging sessions, student reviews, and custom branding communicate quality clearly. Your booking page becomes a vibrant glimpse into what students can expect, boosting enrollment noticeably.

Class Scheduling Page

Collect essential student details before sessions

Gathering key details—like experience level, class goals, or special accommodations—helps teachers prepare relevant content beforehand. This proactive approach ensures smoother, more personalized class sessions.

Class Booking Questions

Automatic reminders before class plus feedback afterward

Forgetting class timings is common. Automated reminders drastically reduce absences. Post-class feedback emails help instructors gauge effectiveness and quickly adjust teaching approaches for better student satisfaction.

Class Meeting Reminders

Accept deposits or full payments online via PayPal

Upfront payments solidify student commitment, significantly lowering no-shows. Reliable revenue streams help instructors plan and budget more confidently, maintaining class stability.

Class Online Payments

Easily coordinate class schedules across locations or instructors

Scheduling classes at various locations or across different instructors becomes complex fast. A centralized calendar clearly displays everyone's classes, preventing overlaps and double-bookings.

Class Multi Location Booking

Offer diverse classes each with unique timing and setup

Yoga sessions, art workshops, or dance classes each have unique requirements. Customizing durations and session-specific rules makes your daily schedule manageable and efficient, ensuring every class runs smoothly.

Class Multiples Services Booking

Fairly distribute class bookings among instructors

Automatically assigning classes ensures balanced workloads among instructors. It prevents burnout, maintains teaching quality, and keeps students consistently satisfied with fresh, energized instruction.

Class Round Robin Scheduling

Showcase instructor backgrounds and teaching experiences

Individual profiles highlight instructors' expertise, previous work, and teaching styles. Students feel confident choosing classes with instructors whose approaches align best with their personal learning preferences.

Class Team Profiles

Quickly adjust class timings as needed

Adjusting your class schedule for seasonal demand, holidays, or unexpected events keeps everything running seamlessly. The flexibility ensures swift, hassle-free changes whenever your schedule needs tweaking.

Class Custom Calendar Availability

Easily embed your booking calendar across all platforms

Integrating your booking links into emails, Instagram, your website, or even Google listings makes class registration effortless. Students conveniently book from wherever they first discover your offerings.

Class Meeting Booking Link

Easy Setup. On-Call Help When You Need It

Switch from old clunky Class Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Class Booking system which covers all niches

Tutor
Tutor
Music Lesson
Music Lesson
Workshop events
Workshop events
Daycare
Daycare
University
University
School
School
Library
Library
Parent teacher meeting
Parent teacher meeting

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Standard

$9/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$15/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Class scheduling app

Automated Reminders
Ensure students and teachers never miss a class by sending timely email reminders. This feature helps reduce no-shows and keeps everyone on track with their schedules.
Booking links
Provide students and parents with easy-to-use booking links to schedule parent-teacher meetings or tutoring sessions. Simplify the process and save time for everyone involved.
Workflows
Keep students informed with automated emails before class, reminders during the term, and follow-ups after the session. This ensures smooth communication and better engagement.
Buffers
Prevent teacher burnout by adding buffer time between classes or meetings. This ensures adequate preparation and avoids scheduling conflicts.
Calendar Sync
Integrate your class schedules seamlessly with popular calendar platforms. Teachers and students can stay updated on their commitments without manual tracking.
Website Embed
Allow students and parents to book classes or meetings directly from your website. This makes scheduling effortless and improves accessibility.
File sharing
Share class materials, syllabi, or homework assignments directly on the scheduling page. This ensures students have everything they need before attending a session.
Team Scheduling
Coordinate schedules for multiple teachers across different locations. This feature simplifies team management and ensures smooth operations.
Images and Videos
Enhance your booking page with images or videos showcasing your class environment, teaching methods, or success stories. This builds trust and attracts more students.
Notice period
Ensure proper planning by setting a minimum notice period for class bookings. This helps teachers prepare and manage their schedules effectively.
Round Robin Allocation
Automatically assign classes or meetings to teachers based on availability. This ensures fair distribution and avoids overloading any single instructor.
WhatsApp Integration
Enable students or parents to reach out via WhatsApp directly from the booking page. This simplifies communication and resolves queries faster.
Booking questions
Gather essential information from students or parents before booking a class. This helps tailor sessions to their needs and ensures better outcomes.
Collective scheduling
Schedule staff meetings or collaborative sessions when all teachers are available. This avoids conflicts and ensures productive discussions.
Custom availability
Set specific availability for holidays, exam days, or special events. This flexibility helps manage schedules efficiently and avoids confusion.
Profile
Provide detailed information about your teaching methods, FAQs, and contact details on the scheduling page. This builds credibility and answers common queries.

Latest news in Class scheduling space

The past 18 months have flipped a lot of assumptions about how online classes should be booked. I’ve spoken with educators running everything from one-woman coding bootcamps to massive language tutoring marketplaces. The common thread? Everyone’s ditching the generic calendar tools that treat every appointment the same. Our team has followed this closely, especially after reviewing the 2025 Global Scheduling Experience Report by Lunacal. One stat jumped out: 62% of respondents said custom pre-booking questions made their sessions dramatically better. That’s not a UX improvement. That’s pedagogy. Teachers are building smarter workflows by collecting student goals or learning preferences upfront. It's shifting the entire class dynamic. Also—nearly 44% of teams using round-robin setups saved 4+ hours every week. That time goes right back into prep, feedback, or even just rest. And yes, some solo teachers are using round-robin logic too — assigning students to guest mentors or rotating sessions with peers. What’s counterintuitive? The most engaging booking pages don’t look like scheduling tools at all. They look like micro landing pages. 61% of respondents said the best ones told a story, not just showed availability. Like one ESL tutor we met who embedded a personal note and a 45-second intro video. Her conversion rate? Nearly double the average. There’s a clear shift: online class booking software isn’t just about logistics anymore. It’s about connection, context, and confidence. The most forward-thinking educators are blending the brains of a School Booking system with the warmth of a coffee chat. And if you're thinking about hosting seasonal intensives or community events, you might want to look at how some folks are adapting tools from the Workshop events Booking system world — they allow bulk registration and nuanced availability blocks. The bottom line? Your online class scheduling platform shouldn’t feel like a form. It should feel like an invitation.

Frequently Asked Questions

I’ve tried a few, but Lunacal stood out. It let me set different class types, manage schedules week-to-week, and even allowed for waitlist handling. Clients don’t need to text or email—just book and show up.

Fresha or Calendly can be a good starting point if you're offering one or two classes a week. But if you're running multiple sessions, handling no-shows, or collecting info in advance—you'll hit limitations quickly.

You’ll want custom time slots, recurring class options, and reminders. Bonus points if you can collect preferences or learning goals up front. I borrowed some ideas from how a tutor booking software handles intake—and it’s helped.

Yes, but not all tools support it cleanly. I rotate between two studios and needed something that could assign different classes to each space. Multi-location support saved me from double bookings.

More focus on personalization and accessibility. You can now embed schedules on websites, share links through Instagram, and even add intro videos—kind of like what I’ve seen on some music lesson scheduling systems.

Yes, and it’s a must. I set one 24 hours before and another an hour before class. Since doing that, I’ve seen fewer latecomers and almost no no-shows.

Definitely. I’ve got mine on my website and saved as a WhatsApp quick reply. It’s the fastest way to fill up last-minute slots. Reminds me of what I saw on a daycare booking software—super efficient.

Lunacal if you want flexibility and a good-looking booking page. Square if you’re already using it for payments. Calendly is decent too, but limited for recurring or group sessions.

Yup. I run weekly classes and also host one-off events. A good class scheduling tool should let you do both without needing two calendars. I saw this kind of flexibility on a workshop scheduling software—very handy.

I cap spots for each class and let the system handle the rest. If it’s full, it either blocks the booking or adds them to a waitlist. I don’t have to manually keep track—it’s automatic.

They really do. A confusing layout or missing info will cost you bookings. Once I added class descriptions, images, and a clean layout, my signups actually went up. Like with university scheduling software, the experience matters.

Authored & Reviewed by:

Sarah MitchellEducation Technology Specialist & Former teacher

Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.

Experience with Scheduling Tools

BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook