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The fastest growing therapy Appointment booking software

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Winning features. For winning therapists.

Clients can book therapy sessions anytime, anywhere

When someone’s ready to talk, timing matters. Letting them book instantly—without emailing or calling—offers relief in itself. Booking software should meet people where they are, not make them wait.

Therapy Appointment Booking App

Reflect your approach, experience, and client outcomes

Your calendar isn’t just functional—it’s a reflection of trust. Share your therapy style (CBT, trauma-focused, EMDR), areas of focus, and a few words about your philosophy. Your scheduling page should help you show up authentically.

Therapy Scheduling Page

Gather session goals, history, and concerns upfront

Ask clients what brings them in—burnout, grief, anxiety. Knowing this ahead lets you hold space more intentionally and skip re-introducing everything in the first five minutes.

Therapy Booking Questions

Gentle, automated reminders for upcoming appointments

Life gets overwhelming. A reminder a day or an hour before helps clients show up without guilt or confusion. It’s a quiet but important part of keeping continuity.

Therapy Meeting Reminders

Accept payments in advance to simplify the session

Conversations are emotional—billing shouldn’t be. Collecting payment upfront or automatically through your booking tool keeps the focus on care, not money talk at the end.

Therapy Online Payments

Schedule across in-person and online spaces seamlessly

Whether you practice from a physical office or split time between teletherapy and on-site sessions, centralized scheduling helps avoid mix-ups and ensures clarity for both you and your clients.

Therapy Multi Location Booking

Differentiate session types—intake, ongoing, couples, group

A first-time intake needs more time than a 50-minute check-in. Group therapy? Totally different setup. Set distinct durations and buffers so your day doesn’t collapse under bad planning.

Therapy Multiples Services Booking

Assign new clients to the next available therapist

If you're part of a practice or group, round-robin makes onboarding smoother. It evenly distributes new client load, so no one gets overbooked while someone else waits.

Therapy Round Robin Scheduling

Share backgrounds, modalities, and client fit

Let clients choose the therapist they feel drawn to. Profiles can include qualifications, therapeutic approaches, and a short “about me” to help the right connection form early.

Therapy Team Profiles

Block off days for burnout prevention or deeper prep

Therapy isn’t just about showing up—it’s about being present. Whether it's for personal restoration or case prep, flexible availability settings allow space when needed, without admin overhead.

Therapy Custom Calendar Availability

Embed your booking link across your emails and website

Clients find you in all kinds of places—a Psychology Today listing, a shared blog, or an email signature. A consistent booking link makes starting therapy less intimidating.

Therapy Meeting Booking Link

Easy Setup. On-Call Help When You Need It

Switch from old clunky therapy Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

therapy Appointment booking software which covers all niches

Clinic
Clinic
Chiropractic Center
Chiropractic Center
Physical Therapy
Physical Therapy
Doctor
Doctor
Physician
Physician
Physiotherapy
Physiotherapy
Psychologist
Psychologist
Medical Office
Medical Office
Counseling
Counseling
Dental clinic
Dental clinic
Hospital
Hospital
Psychiatrist
Psychiatrist
Patient
Patient

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$15/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a therapy scheduling app

Automated Reminders
Reduce no-shows by sending timely email reminders to clients about their therapy sessions. Automated reminders integrate seamlessly with your therapy appointment booking system, ensuring clients never miss a session.
Booking links
Simplify scheduling by sharing a unique booking link with clients. This feature allows clients to book therapy sessions directly through your industry calendar scheduling software, saving time for both you and your clients.
Workflows
Enhance client communication by automating emails such as pre-session instructions, session follow-ups, and post-session resources. This keeps your clients informed and engaged throughout their therapy journey.
Buffers
Avoid burnout and ensure quality sessions by adding buffer times between appointments. This feature helps therapists stay refreshed and prepared for each client.
Calendar Sync
Keep your schedule organized by syncing your therapy appointments with popular calendars. This ensures you never double-book or miss a session.
Website Embed
Allow clients to book therapy sessions directly from your website. Embedding your appointment booking system makes scheduling seamless and professional.
File sharing
Share important documents, intake forms, or therapy resources directly on your scheduling page. This saves time and ensures clients have everything they need before their session.
Team Scheduling
Coordinate schedules for therapy teams across multiple locations. This feature ensures smooth appointment management for practices with multiple therapists.
Images and Videos
Personalize your booking page with images or videos to introduce your therapy practice, explain services, or create a welcoming experience for clients.
Notice period
Prevent last-minute bookings by setting a minimum notice period. This gives therapists enough time to prepare for each session.
Round Robin Allocation
Automatically assign therapy sessions to available team members, ensuring an even distribution of appointments and efficient use of resources.
WhatsApp Integration
Enable clients to reach out via WhatsApp directly from your booking page. This feature makes communication quick and convenient for therapy inquiries.
Booking questions
Gather essential client information before therapy sessions by adding customizable questions to your booking page. This helps you prepare better for each session.
Collective scheduling
Schedule group therapy sessions or team meetings by finding a time that works for everyone. This ensures smooth coordination for collective sessions.
Custom availability
Easily adjust your availability for holidays, personal days, or special events. This feature ensures your therapy calendar stays accurate and up-to-date.
Profile
Provide clients with essential information about your therapy practice, including your background, services, and FAQs, directly on your scheduling page.

Latest updates in Therapy appointment scheduling

Therapists aren’t just therapists anymore. They’re also their own front desk, IT, and—lately—web designer. That’s showing up big time in how they’re using therapy scheduling platforms in 2025. I spoke with a licensed trauma therapist in Oregon last month. She runs a solo practice out of a small cabin behind her house. What changed? She embedded intake questions directly into her Physiotherapy Appointment booking software setup. That one move cut the back-and-forth emails by 80%. “I finally get to start sessions without twenty minutes of admin,” she told me. Another shift—branding is personal now. According to the 2025 Global Scheduling Experience Report by Lunacal, 71% of solo owners want their story shown alongside availability. No more sterile calendars. The best therapy appointment systems let you add your voice, photos, even little welcome videos. It's not fluff. It builds trust before the first session 👀. Surprising one? One family therapist I know intentionally delays confirmations by a few hours. Why? It sets a tone. She says it lets clients “sit with the decision,” and reduces last-minute cancellations. Some are switching from the usual therapy calendar scheduling software to more flexible Dental clinic appointment booking software platforms—just for the added design control. Not something I thought I’d hear. All that said—9% still do everything manually. Clipboards. Phone calls. It’s wild.

Frequently Asked Questions

I use Lunacal. It lets me offer different session types, collect intake questions, and show availability without the back-and-forth. Clients get reminders, and I get fewer no-shows. Simple to set up, and it feels personal, not clinical.

Yes. I use separate calendars for each therapist and filter services by type—CBT, family, trauma, etc. I took a cue from how a medical office scheduling software handled multi-specialty teams.

I keep it light—3 short questions during booking: reason for therapy, preferred focus, and any prior experience. I saw this structure in a psychologist booking system and adapted it for my flow.

Branding and emotional connection. Some tools now let you add welcome videos, session types with photos, and short therapist intros. I saw this on a doctor appointment software and realized it could work beautifully for therapy too.

Absolutely. I’ve embedded it on my homepage and link it in my email signature and Instagram bio. A friend who runs a counseling scheduling setup showed me this—it makes access easy for clients who prefer booking silently.

Recurring sessions, buffer time, private links for long-term clients, and intake questions. If it can reflect the tone of your practice—calm, safe, human—that's a big plus.

Yes. I have clients across the U.S. and a few international. The system adjusts times automatically and sends calendar invites in the client’s local timezone. No confusion, no math.

Calendly’s free plan works for solo, basic setups. But if you need custom questions, multiple calendars, or branded pages—you’ll outgrow it fast. Start free, but plan to upgrade.

I send two reminders—one 24 hours out, another 1 hour before. I also show the cancellation window upfront. Since doing that, most people either reschedule early or show up prepared.

Yes. I offer recurring sessions with private access links. Some clients book 4–6 weeks at once. It helps with planning and lowers anxiety, especially for clients in long-term therapy.

Lunacal for its clean UX and customization. Square Appointments is good for integrated payments. Calendly is fine for basic 1-on-1s but lacks depth for a full practice setup.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook