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The fastest growing therapy Appointment booking software

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Rated 4.9 out of 5
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Winning features. For winning therapists.

Clients can book therapy sessions anytime, anywhere

When someone’s ready to talk, timing matters. Letting them book instantly—without emailing or calling—offers relief in itself. Industry booking software should meet people where they are, not make them wait.

Clients can book therapy sessions anytime, anywhere

Reflect your approach, experience, and client outcomes

Your calendar isn’t just functional—it’s a reflection of trust. Share your therapy style (CBT, trauma-focused, EMDR), areas of focus, and a few words about your philosophy. Industry scheduling software should help you show up authentically.

Reflect your approach, experience, and client outcomes

Gather session goals, history, and concerns upfront

Ask clients what brings them in—burnout, grief, anxiety. Knowing this ahead lets you hold space more intentionally and skip re-introducing everything in the first five minutes.

Gather session goals, history, and concerns upfront

Gentle, automated reminders for upcoming appointments

Life gets overwhelming. A reminder a day or an hour before helps clients show up without guilt or confusion. It’s a quiet but important part of keeping continuity.

Gentle, automated reminders for upcoming appointments

Accept payments in advance to simplify the session

Conversations are emotional—billing shouldn’t be. Collecting payment upfront or automatically through your industry scheduling software keeps the focus on care, not money talk at the end.

Accept payments in advance to simplify the session

Schedule across in-person and online spaces seamlessly

Whether you practice from a physical office or split time between teletherapy and on-site sessions, centralized scheduling helps avoid mix-ups and ensures clarity for both you and your clients.

Schedule across in-person and online spaces seamlessly

Differentiate session types—intake, ongoing, couples, group

A first-time intake needs more time than a 50-minute check-in. Group therapy? Totally different setup. Set distinct durations and buffers so your day doesn’t collapse under bad planning.

Differentiate session types—intake, ongoing, couples, group

Assign new clients to the next available therapist

If you're part of a practice or group, round-robin makes onboarding smoother. It evenly distributes new client load, so no one gets overbooked while someone else waits.

Assign new clients to the next available therapist

Share backgrounds, modalities, and client fit

Let clients choose the therapist they feel drawn to. Profiles can include qualifications, therapeutic approaches, and a short “about me” to help the right connection form early.

Share backgrounds, modalities, and client fit

Block off days for burnout prevention or deeper prep

Therapy isn’t just about showing up—it’s about being present. Whether it's for personal restoration or case prep, flexible availability settings allow space when needed, without admin overhead.

Block off days for burnout prevention or deeper prep

Embed your booking link across your emails and website

Clients find you in all kinds of places—a Psychology Today listing, a shared blog, or an email signature. A consistent booking link supported by good industry scheduling software makes starting therapy less intimidating.

Embed your booking link across your emails and website

Easy Setup. On-Call Help When You Need It

Switch from old clunky therapy Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

therapy Appointment booking software which covers all niches

Clinic
Clinic
Chiropractic Center
Chiropractic Center
Physical Therapy
Physical Therapy
Doctor
Doctor
Physician
Physician
Physiotherapy
Physiotherapy
Psychologist
Psychologist
Medical Office
Medical Office
Counseling
Counseling
Dental clinic
Dental clinic
Hospital
Hospital
Psychiatrist
Psychiatrist
Patient
Patient

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a therapy scheduling app

Automated Reminders
Ensure clients and team members never miss a meeting by sending timely email reminders. This feature reduces no-shows and keeps everyone on track, making your industry calendar scheduling software more effective.
Booking Links
Provide clients with a simple, shareable link to book appointments. This eliminates back-and-forth communication and streamlines the scheduling process using your industry appointment booking system.
Workflows
Automate communication by sending tailored emails at different stages of the appointment. This keeps clients informed and engaged, enhancing the overall experience with your scheduling software.
Buffers
Prevent burnout and ensure quality service by adding buffer times between appointments. This feature helps maintain a smooth workflow in your industry appointment booking system.
Calendar Sync
Integrate seamlessly with popular calendars to avoid double bookings and ensure all appointments are in one place. This makes your industry calendar scheduling software more reliable.
Website Embed
Allow clients to book appointments directly from your website. This feature simplifies the booking process and enhances the usability of your industry appointment booking system.
File Sharing
Share important documents or resources directly on the scheduling page. This ensures clients have all the necessary information before their appointment.
Team Scheduling
Coordinate schedules across multiple team members and locations effortlessly. This feature is ideal for industries with complex scheduling needs.
Images and Videos
Enhance your booking page with images and videos to provide additional context or instructions. This improves client understanding and engagement.
Notice Period
Control last-minute bookings by setting a minimum notice period. This ensures you have enough time to prepare for each appointment.
Round Robin Allocation
Automatically assign appointments to team members in a fair and balanced way. This optimizes resource allocation and reduces scheduling conflicts.
WhatsApp Integration
Enable clients to initiate WhatsApp conversations directly from the booking page. This adds a layer of convenience and improves communication.
Booking Questions
Gather essential information from clients before the appointment by adding customizable questions. This helps you prepare better and deliver a personalized experience.
Collective Scheduling
Find and book time slots that work for all team members. This feature is perfect for industries requiring group collaboration.
Custom Availability
Set specific availability for certain days to accommodate unique scheduling needs. This adds flexibility to your industry calendar scheduling software.
Profile
Provide clients with detailed information about your company, services, and policies directly on the scheduling page. This builds trust and transparency.

Latest updates in Therapy appointment scheduling

Therapists aren’t just therapists anymore. They’re also their own front desk, IT, and—lately—web designer. That’s showing up big time in how they’re using therapy scheduling platforms in 2025. I spoke with a licensed trauma therapist in Oregon last month. She runs a solo practice out of a small cabin behind her house. What changed? She embedded intake questions directly into her Physiotherapy Appointment booking software setup. That one move cut the back-and-forth emails by 80%. “I finally get to start sessions without twenty minutes of admin,” she told me. Another shift—branding is personal now. According to the 2025 Global Scheduling Experience Report by Lunacal, 71% of solo owners want their story shown alongside availability. No more sterile calendars. The best therapy appointment systems let you add your voice, photos, even little welcome videos. It's not fluff. It builds trust before the first session 👀. Surprising one? One family therapist I know intentionally delays confirmations by a few hours. Why? It sets a tone. She says it lets clients “sit with the decision,” and reduces last-minute cancellations. Some are switching from the usual therapy calendar scheduling software to more flexible Dental clinic appointment booking software platforms—just for the added design control. Not something I thought I’d hear. All that said—9% still do everything manually. Clipboards. Phone calls. It’s wild.

Frequently Asked Questions

I use Lunacal. It lets me offer different session types, collect intake questions, and show availability without the back-and-forth. Clients get reminders, and I get fewer no-shows. Simple to set up, and it feels personal, not clinical.

Yes. I use separate calendars for each therapist and filter services by type—CBT, family, trauma, etc. I took a cue from how a medical office scheduling software handled multi-specialty teams.

I keep it light—3 short questions during booking: reason for therapy, preferred focus, and any prior experience. I saw this structure in a psychologist booking system and adapted it for my flow.

Branding and emotional connection. Some tools now let you add welcome videos, session types with photos, and short therapist intros. I saw this on a doctor appointment software and realized it could work beautifully for therapy too.

Absolutely. I’ve embedded it on my homepage and link it in my email signature and Instagram bio. A friend who runs a counseling scheduling setup showed me this—it makes access easy for clients who prefer booking silently.

Recurring sessions, buffer time, private links for long-term clients, and intake questions. If it can reflect the tone of your practice—calm, safe, human—that's a big plus.

Yes. I have clients across the U.S. and a few international. The system adjusts times automatically and sends calendar invites in the client’s local timezone. No confusion, no math.

Calendly’s free plan works for solo, basic setups. But if you need custom questions, multiple calendars, or branded pages—you’ll outgrow it fast. Start free, but plan to upgrade.

I send two reminders—one 24 hours out, another 1 hour before. I also show the cancellation window upfront. Since doing that, most people either reschedule early or show up prepared.

Yes. I offer recurring sessions with private access links. Some clients book 4–6 weeks at once. It helps with planning and lowers anxiety, especially for clients in long-term therapy.

Lunacal for its clean UX and customization. Square Appointments is good for integrated payments. Calendly is fine for basic 1-on-1s but lacks depth for a full practice setup.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook