The most powerful personal trainer Booking system
No credit card requiredGo live in two minutes
Rated 4.9 out of 5
Deep features for winning personal trainers
Clients can book sessions when motivation strikes
People often commit to workouts in the moment. Let them book a training slot instantly—before doubt creeps in. Good industry booking software removes friction and makes decisions easier.
Easy Setup. On-Call Help When You Need It
Switch from old clunky personal trainer Booking system
5-minute setup
Book With Confidence
No technical skills required
Stress-free experience
Call + Email support
Flexible contact options
personal trainer Booking system which covers all niches
No commission, No license fees.
Just simple, fair pricing
monthly
Yearly
(save upto 20%)
(save upto 20%)
Free Plan
$0/user/month
For personal use.
- 2 events
- Multiple calendars
- Automated meeting reminders
- Customisable scheduling page
- Customisable booking questions
Standard
$9/user/month
For professionals.
- All free features
- Unlimited events
- Zapier integration
- Paypal integration
- Priority Support
Teams
$12/user/month
For growing businesses.
- All standard features
- Teams scheduling page
- Round robin scheduling
- Collective scheduling
Enterprise
$25/user/month
For large companies.
- All teams features
- Account manager
- Custom integrations
- Phone Support
- Personalised onboarding & Training
100% of features needed in a personal trainer scheduling app
Automated Reminders
Ensure meetings are never missed by sending timely email reminders. This feature helps streamline communication and keeps everyone on track, reducing no-shows and improving productivity.
Booking Links
Create easy-to-share booking links that allow clients or team members to schedule appointments effortlessly. Perfect for industries relying on appointment booking systems to simplify scheduling.
Workflows
Automate communication with multi-step workflows, ensuring attendees receive relevant updates before, during, and after meetings. Ideal for industries using calendar scheduling software to enhance engagement.
Buffers
Prevent scheduling fatigue by adding buffer times between appointments. This ensures smoother transitions and helps maintain productivity throughout the day.
Calendar Sync
Integrate seamlessly with popular calendars like Google, Outlook, and Apple. This feature ensures all appointments are in one place, making industry scheduling software even more effective.
Website Embed
Allow clients to book appointments directly from your website. Embedding scheduling options improves accessibility and enhances user experience for industries relying on appointment booking systems.
File Sharing
Attach relevant files to your scheduling page, ensuring attendees have access to necessary documents or resources before meetings. This simplifies preparation and enhances collaboration.
Team Scheduling
Coordinate schedules across teams, locations, and users effortlessly. This feature is perfect for industries managing complex scheduling needs with appointment booking systems.
Images and Videos
Enhance your booking page with images and videos to provide context or showcase services. This improves engagement and helps clients make informed decisions.
Notice Period
Control last-minute bookings by setting a minimum notice period. This ensures better preparation and smoother operations for industries using scheduling software.
Round Robin Allocation
Automatically assign meetings across team members to balance workloads. This feature is ideal for industries managing team schedules with appointment booking systems.
WhatsApp Integration
Enable instant communication by integrating WhatsApp on your booking page. This simplifies client interactions and enhances accessibility.
Booking Questions
Collect essential information upfront with customizable booking questions. This helps industries streamline processes and ensure better meeting preparation.
Collective Scheduling
Find and book slots when all team members are available. This feature simplifies coordination for industries relying on team-based scheduling.
Custom Availability
Set specific availability for certain days to accommodate exceptions. This feature helps industries maintain flexibility in their scheduling systems.
Profile
Provide essential information like company details, FAQs, and profiles on your scheduling page. This builds trust and improves transparency for clients.
Latest updates in Personal Trainer appointment scheduling
The biggest shift in personal trainer scheduling? It’s not what you think.
It’s not about fancy CRMs or wearables. It’s this quiet transformation happening on the booking page itself. And a lot of folks in the industry haven’t caught on yet. Trainers—especially the independents—are turning their appointment pages into brand hubs. I’ve seen bios, transformations, short videos, Spotify playlists. It's raw. Personal. Feels less like booking a session, more like choosing a coach you trust.
That’s not just aesthetic. The 2025 Global Scheduling Experience Report by Lunacal found 71% of solo owners want their story shown on the scheduling page, not tucked away in a bio link. Another 61% believe the calendar should feel like a landing page—designed, deliberate, persuasive.
I spoke to a trainer in Philly who added two client videos and a note about her injury-rehab journey to her Gym Club Booking system. Her words: “I stopped getting tire-kicker bookings. People who show up now already know why I do what I do.”
And here’s the kicker—reminders are finally being used right. Not just sent. Not automated and ignored. Thoughtfully timed SMS nudges have led to a 35% drop in no-shows. That’s not my guess. That’s from the same Lunacal report.
Another big change? The rise of intelligent workflows. Multi-step pre-session forms are being used way more than you'd expect. Trainers are customizing questions before a session, and 62% of them said it improved session quality.
But here’s something wild. A trainer in Tempe switched off all forms and reminders for a week. Bookings stayed the same. But her session feedback shot up. Why? “People stopped prepping like a client. They showed up like humans.” Not scalable, maybe. But revealing.
If you’re still using a bare-bones calendar on your Yoga Studio Booking system, you're not just missing bookings. You're missing trust.
Frequently Asked Questions
I’ve been using Lunacal. It helps me manage 1-on-1 sessions, collect fitness goals during booking, and even lets me block recovery time between clients. No more accidental back-to-back chaos.
Absolutely. I’ve got separate flows for new clients, returning sessions, and nutrition check-ins. I borrowed this setup from a Pilates studio scheduler—just simplified it.
Yes. My calendar’s embedded on my homepage and I’ve got the link in my Instagram bio. I first saw that on a yoga studio page, and it works great for PTs too.
Yes. I tag each session by location—home visits, gym A, or virtual. It’s similar to how a gym club booking software works, but simplified for a trainer.
Reschedule links, intake questions, recurring session setup, and custom durations. If it works on mobile and adjusts for time zones—that’s even better.
Yes. I ask about training goals, experience, and injuries right on the booking form. Inspired by a group class scheduler that did this cleanly.
Some now let you include welcome videos, show transformation photos, and offer recurring session discounts—all through the calendar. It’s part marketing, part admin.
Calendly or Square Appointments are decent if you're just starting out. But once you offer different session types and want to build a brand—you’ll want something more custom.
I send a 24-hour reminder, and include my cancellation policy in every confirmation. I also charge a small no-show fee, which keeps things respectful.
Yes—and it’s a lifesaver. Clients book once and reuse the same link. No need to check in weekly to confirm.