Team booking page
Publish team members, services and available appointment types on one shared page.
Team appointment scheduling software
LunaCal gives your business one booking page for team members, services and locations. Clients can choose a provider, book the next available person, or select a time when every required host is free.
- Provider selection
- Round robin
- Collective scheduling
- Multiple services and locations
One of the broadest team scheduling feature sets
LunaCal combines host assignment, service booking, location management, payments and automation in one team scheduling product. These are the capabilities that control who can be booked, how a host is selected and what happens after the appointment.
Provider selection
Let clients choose a specific team member and view that person’s available times.
Round-robin assignment
Assign a new booking to one available team member without asking the client to choose.
Collective scheduling
Show a time only when every team member required for the meeting is available.
Group events
Allow several attendees to reserve places in the same class, webinar or session.
Services and locations
Connect appointment types to the relevant providers, branches, studios or offices.
Calendar conflict checks
Check each member’s connected Google, Outlook and Apple calendars before showing times.
Availability rules
Set working hours, buffers, minimum notice, date overrides and time-zone handling.
Booking questions
Collect contact details, dropdown answers, attachments and consent during booking.
Payments and packages
Take Stripe or PayPal payments and sell prepaid multi-session packages.
Reminders and follow-ups
Send confirmation emails, SMS or email reminders and post-appointment messages.
Website and workflow connections
Embed booking on a website and connect CRM tools, Zapier, webhooks and video meetings.
Let clients choose a service, provider and time
LunaCal can place multiple services and professionals in the same booking flow. A client first selects what they need, then chooses an eligible provider and sees times based on that provider’s availability.
- Give each service its own duration, price, location and booking rules.
- Show only the team members who provide the selected service.
- Offer location-specific services and provider availability.
- Collect the information the assigned team member needs before the appointment.
Choose how each team appointment is assigned
The event type determines whether the client chooses a person, LunaCal assigns one person, or several hosts attend together.
Provider selection
One chosen host. The client selects a named team member before choosing a time.
- Use for
- Specialists, returning clients, account owners
- Availability
- The selected member’s calendar
Round robin
One assigned host. LunaCal sends the booking to an available member of the team.
- Use for
- Demos, consultations, shared queues
- Availability
- Eligible members’ calendars
Collective scheduling
Several required hosts. The client sees only times that work for the complete host group.
- Use for
- Panel interviews, onboarding, joint calls
- Availability
- Every required host’s calendar
Group event
One session, multiple attendees. Several clients reserve places in the same event.
- Use for
- Classes, webinars, office hours
- Availability
- The event host and session capacity
Check each member’s calendars before showing a time
Each team member connects their own calendars. LunaCal checks busy events and applies that member’s availability rules before a slot appears on the team page.
Connected calendars
Google Calendar, Microsoft Outlook and Apple Calendar, including multiple-calendar conflict checks.
Working hours
Set the weekly schedule a member normally accepts appointments.
Date overrides
Change availability for holidays, travel, leave or a specific date.
Buffers and notice
Prevent back-to-back appointments and block last-minute bookings.
Assign the next booking without a manual handoff
For an event that any qualified team member can handle, LunaCal checks the eligible members and assigns one available host. The client books from a shared link without opening several individual calendars.
- 1
The account owner adds eligible team members to the event.
- 2
LunaCal checks their calendars and availability rules.
- 3
The client chooses one of the available times.
- 4
The booking is assigned and the event is added to the selected member’s calendar.
Run the appointment workflow from the same event
The assigned booking can trigger the communication, meeting and payment steps attached to that service or event type.
Confirmation
Send the appointment details to the client and assigned team member.
Meeting location
Create a Google Meet, Microsoft Teams or Zoom link, or provide an in-person location.
Payment
Collect Stripe or PayPal payment before confirming a paid appointment.
Reminders
Send email and SMS reminders according to the event workflow.
CRM and automation
Pass booking details to HubSpot, Pipedrive, Zapier or a webhook endpoint.
Follow-up
Send instructions, resources or a post-appointment message automatically.
Why choose LunaCal for team appointment scheduling
LunaCal is built for teams that need more than a shared meeting link. It combines four ways to assign bookings with the service, location, payment and follow-up controls used by appointment businesses.
Four assignment models in one account
Use named-provider booking, round robin, collective scheduling and group events without moving different appointment types into separate products.
Eligibility is checked before availability
Connect each service to the right providers and locations. Clients see only the people who can deliver the selected service, then only the times those people can accept.
Named relationships and pooled demand can coexist
Returning clients can choose a familiar provider while new enquiries go into a shared round-robin queue. The same team page can support both booking paths.
Packages continue into the team workflow
Sell prepaid multi-session packages, take Stripe or PayPal payments and keep reminders, follow-ups and provider assignment attached to the appointment.
The booking page can answer before it asks
Place provider profiles, services, business details, images, video, testimonials and FAQs beside the scheduler so a client can choose without opening another page.
A broad bundle at $15 per user per month
The Teams plan includes round robin, collective scheduling, multiple services and locations, multi-session packages, webhooks, unlimited services and unlimited calendar connections.
See what is included in Teams →LunaCal vs Calendly, Cal.com, Koalendar and Acuity
Compare the capabilities that matter when several people, services and appointment workflows share the same scheduling system.
| Capability | LunaCal | Calendly | Cal.com | Koalendar | Acuity Scheduling |
|---|---|---|---|---|---|
| Shared team page | Yes | Yes | Yes | Yes | Shared scheduler |
| Client chooses provider | Yes | Yes | Member links | Yes | Staff calendars |
| Round-robin assignment | Yes | Teams plan | Yes | Random selection | Pooled calendars |
| Collective scheduling | Yes | Yes | Yes | Yes | No |
| Group events or classes | Yes | Yes | Seated events | Yes | Group classes |
| Service catalog | Yes | Event types | Event types | Appointment types | Appointment types |
| Multiple business locations | Yes | Meeting locations | Event locations | Resources | Calendar locations |
| Service → provider → time | Yes | Event-first | Event-first | Yes | Yes |
| Multiple calendar checks | Yes | Yes | Yes | Yes | Yes |
| Website embed | Yes | Yes | Yes | Yes | Yes |
| Custom booking questions | Yes | Yes | Yes | Yes | Intake forms |
| Payments at booking | Stripe + PayPal | Stripe + PayPal | Stripe + PayPal | Stripe | Multiple processors |
| Multi-session packages | Yes | No native packages | No native packages | No native packages | Yes |
| Email and SMS reminders | Yes | Yes | Workflows | Paid plan | Yes |
| Testimonials and FAQ blocks | Yes | No | No | No | No |
| Webhooks or API | Yes | Paid plans | Yes | Zapier | Yes |
| Team-plan price | $15/user/month | Teams plan | $12/user annual | Pro per user | By staff calendars |
Team appointment scheduling software FAQs
Answers about providers, host assignment, calendars and team booking pages.
What is team appointment scheduling software?
Team appointment scheduling software lets clients book with a business instead of coordinating with each employee separately. It combines team availability, services, provider selection or automatic assignment, locations and booking workflows.
Can clients choose a specific team member in LunaCal?
Yes. A LunaCal team page can show individual members so a client can choose a provider and view that person’s available times.
What is the difference between round robin and collective scheduling?
Round robin assigns one available team member to a booking. Collective scheduling shows a time only when every required team member is available, so all selected hosts can attend.
Does each team member connect their own calendar?
Yes. Team members connect their calendars so LunaCal can check individual availability. LunaCal supports Google Calendar, Microsoft Outlook and Apple Calendar, including conflict checks across multiple connected calendars.
Can LunaCal manage multiple services and locations?
Yes. LunaCal can connect services, providers and business locations in the same team booking flow.
Can I embed the team booking page on my website?
Yes. LunaCal supports an inline calendar, a pop-up opened from a website button and a floating booking widget. You can also share the hosted team page directly.
Can team appointments include payments and reminders?
Yes. LunaCal supports Stripe and PayPal payments, confirmation emails, email and SMS reminders, follow-ups and custom booking questions.
Which LunaCal plan includes team scheduling?
The Teams plan costs $15 per user per month and includes team scheduling, round robin, collective scheduling, multiple services and locations, multi-session packages and webhooks.
Create a team booking page
Add team members, connect their calendars and choose how each appointment should be assigned.