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The fastest growing medical office Appointment booking software

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Deep features for winning medical offices

Patients can book appointments directly, anytime

From annual checkups to urgent follow-ups, patients should be able to schedule on their terms. With the right industry booking software, your calendar becomes accessible without extra calls or emails.

Patients can book appointments directly, anytime

Share services, specialties, and care philosophy

Whether it’s family medicine, diagnostics, or women’s health, use the booking page to clarify what you offer. A well-structured industry scheduling software helps present this clearly and builds trust upfront.

Share services, specialties, and care philosophy

Collect visit reasons, past records, and insurance details

Asking patients to share symptoms, recent tests, or referral info helps staff prepare in advance. It streamlines intake, reduces waiting time, and ensures more focused appointments.

Collect visit reasons, past records, and insurance details

Smart, automated reminders with prep instructions

Patients miss appointments due to simple forgetfulness. A reminder with prep steps—like fasting or bringing previous reports—saves time for everyone and improves visit quality.

Smart, automated reminders with prep instructions

Accept payments or co-pays ahead of time

Collecting payment during booking helps reduce last-minute cancellations and improves front desk efficiency. Great industry scheduling software integrates this without extra tools or effort.

Accept payments or co-pays ahead of time

Coordinate multiple physicians or rooms across sites

When a medical office spans locations or has rotating physicians, centralized scheduling is critical. It avoids booking overlaps and keeps the flow smooth for staff and patients alike.

Coordinate multiple physicians or rooms across sites

Separate visits by type and required time

Not every visit needs the same time or setup. Physicals, immunizations, chronic condition consults—all need different prep. Defining each clearly helps your day stay on track.

Separate visits by type and required time

Distribute general consults among available practitioners

For general appointments, round-robin scheduling ensures patients are evenly distributed across your care team. It prevents overload while keeping wait times short.

Distribute general consults among available practitioners

Share qualifications, specialties, and languages spoken

Let patients choose who they’re most comfortable with. Short bios that include background, focus areas, and even language fluency help reduce hesitation and foster stronger relationships.

Share qualifications, specialties, and languages spoken

Block time for administrative tasks, emergencies, or breaks

Doctors need space too—whether it’s for paperwork, sudden procedures, or simply rest. Adjusting availability instantly keeps the schedule realistic and the team supported.

Block time for administrative tasks, emergencies, or breaks

Add your booking link to emails, portals, and flyers

Whether patients see it on a follow-up email, the waiting room wall, or your website, your scheduling link should be one click away. That’s what efficient industry scheduling software enables.

Add your booking link to emails, portals, and flyers

Easy Setup. On-Call Help When You Need It

Switch from old clunky medical office Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

medical office Appointment booking software which covers all niches

Clinic
Clinic
Therapy
Therapy
Chiropractic Center
Chiropractic Center
Physical Therapy
Physical Therapy
Doctor
Doctor
Physician
Physician
Physiotherapy
Physiotherapy
Psychologist
Psychologist
Counseling
Counseling
Dental clinic
Dental clinic
Hospital
Hospital
Psychiatrist
Psychiatrist
Patient
Patient

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a medical office scheduling app

Automated Reminders
Reduce no-shows by automatically sending email reminders for scheduled appointments. This feature ensures clients and team members never miss important meetings, making your industry appointment booking system more reliable.
Booking links
Easily share booking links with clients or team members to streamline appointment scheduling. This feature simplifies the process, saving time and making your industry calendar scheduling software more efficient.
Workflows
Automate communication with clients by sending tailored emails at every stage of the appointment. This keeps everyone informed and enhances the overall experience.
Buffers
Prevent scheduling fatigue by adding buffer time between appointments. This ensures smoother transitions and better productivity throughout the day.
Calendar Sync
Keep all your schedules in one place by syncing appointments with popular calendars. This feature ensures no double bookings and simplifies daily planning.
Website Embed
Allow clients to book appointments directly from your website. This seamless integration enhances user experience and makes your industry appointment booking system more accessible.
File sharing
Share important documents or resources directly on your scheduling page. This saves time and ensures all necessary information is available before the meeting.
Team Scheduling
Coordinate schedules across multiple team members and locations effortlessly. This feature is perfect for industries requiring collaborative scheduling.
Images and Videos
Enhance your booking page with images or videos to provide additional information or a personal touch. This helps clients better understand your services.
Notice period
Avoid last-minute bookings by setting a required notice period. This gives you ample time to prepare for appointments and manage your schedule effectively.
Round Robin Allocation
Ensure fair distribution of appointments among team members. This feature optimizes workload and improves team efficiency.
WhatsApp Integration
Enable instant communication by integrating WhatsApp on your booking page. This makes it easier for clients to reach out with questions or confirmations.
Booking questions
Gather important details before appointments by adding custom questions to your booking page. This ensures you're well-prepared for every meeting.
Collective scheduling
Easily find a time slot that works for everyone on the team. This feature simplifies group scheduling and avoids conflicts.
Custom availability
Set specific availability for certain days to accommodate special schedules or exceptions. This ensures flexibility in managing appointments.
Profile
Provide essential information like your profile, FAQs, and company details on your booking page. This builds trust and helps clients make informed decisions.

Latest news in Medical Office scheduling space

Let’s be honest—no one wants to wait on hold to book a 10-minute consult. That’s not news. But what’s actually changing inside the medical office space? You wouldn’t believe how uneven it still is. I’ve been inside practices where the front desk is juggling three landlines, while next door, a mid-sized dermatology office has a full-blown clinic appointment booking software with pre-screening flows built into the booking link. The difference? Not size. Just mindset. We’re seeing more practices switch to real-time appointment booking tools—especially ones with customizable workflows. That’s driven in part by patient expectations, sure. But also because front-desk staff are exhausted. The 2025 Global Scheduling Experience Report by Lunacal found that 62% of providers say pre-booking questions improved appointment quality. That’s not a bonus—it’s survival. Here’s something most consultants miss: some of the best-performing setups don’t reduce choice. They add it. One endocrinologist we spoke to lets patients pick from a calendar or a chatbot. That “either/or” has cut no-shows by 30%—even though everyone assumed too many options would cause friction. And yes, branding matters now. 71% of solo providers want their scheduling pages to reflect their personality. I saw a small-town podiatrist use a video welcome message on their psychologist appointment booking software setup. Not fancy. But warm. Bookings went up. So did return visits. This space isn’t just about replacing phones. It’s about rethinking what a patient expects before they ever walk in.

Frequently Asked Questions

I’ve used Lunacal. It handles doctor schedules, custom appointment types, and pre-visit questions. The front desk team loves it because it cuts down on phone calls and double-booking.

Absolutely. We run several specialties—general medicine, pediatrics, and minor procedures—all through separate calendars. I actually got the setup idea from a hospital scheduling system.

Yes, and it works well. I embedded it on the homepage and FAQ section. Patients can book in under a minute. I saw this trick on a clinic scheduling page and it’s been a game-changer.

Definitely. I ask for symptoms, prior visits, and insurance provider during booking. I took inspiration from a patient-focused scheduler—it’s made appointments smoother.

More tools now allow appointment routing, branded booking pages, and pre-visit instructions. Some even integrate consent forms and follow-up reminders.

Intake forms, team calendars, multi-location support, and automated reminders. Also, make sure it handles last-minute reschedules gracefully—life happens.

We use double reminders—email and SMS. We also display cancellation terms clearly. After doing this, no-shows dropped by nearly 40%.

Yes. We assign custom durations and buffer time per service. I saw this workflow on a doctor booking platform—adapted it for our needs.

Yes—and you should. We offer video consults and in-clinic appointments under different booking flows. Patients know exactly what to expect.

Square Appointments and Calendly offer basic plans, but they don’t scale well. Once you want branded pages, multi-provider logic, or pre-screening—you’ll outgrow free fast.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook