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The fastest growing medical office Appointment booking software

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Deep features for winning medical offices

Patients can book appointments directly, anytime

From annual checkups to urgent follow-ups, patients should be able to schedule on their terms. With the right medical office booking software, your calendar becomes accessible without extra calls or emails.

Medical Office Appointment Booking App

Share services, specialties, and care philosophy

Whether it’s family medicine, diagnostics, or women’s health, use the booking page to clarify what you offer. A well-structured medical office scheduling software helps present this clearly and builds trust upfront.

Medical Office Scheduling Page

Collect visit reasons, past records, and insurance details

Asking patients to share symptoms, recent tests, or referral info helps staff prepare in advance. It streamlines intake, reduces waiting time, and ensures more focused appointments.

Medical Office Booking Questions

Smart, automated reminders with prep instructions

Patients miss appointments due to simple forgetfulness. A reminder with prep steps—like fasting or bringing previous reports—saves time for everyone and improves visit quality.

Medical Office Meeting Reminders

Accept payments or co-pays ahead of time

Collecting payment during booking helps reduce last-minute cancellations and improves front desk efficiency. Great medical office scheduling software integrates this without extra tools or effort.

Medical Office Online Payments

Coordinate multiple physicians or rooms across sites

When a medical office spans locations or has rotating physicians, centralized scheduling is critical. It avoids booking overlaps and keeps the flow smooth for staff and patients alike.

Medical Office Multi Location Booking

Separate visits by type and required time

Not every visit needs the same time or setup. Physicals, immunizations, chronic condition consults—all need different prep. Defining each clearly helps your day stay on track.

Medical Office Multiples Services Booking

Distribute general consults among available practitioners

For general appointments, round-robin scheduling ensures patients are evenly distributed across your care team. It prevents overload while keeping wait times short.

Medical Office Round Robin Scheduling

Share qualifications, specialties, and languages spoken

Let patients choose who they’re most comfortable with. Short bios that include background, focus areas, and even language fluency help reduce hesitation and foster stronger relationships.

Medical Office Team Profiles

Block time for administrative tasks, emergencies, or breaks

Doctors need space too—whether it’s for paperwork, sudden procedures, or simply rest. Adjusting availability instantly keeps the schedule realistic and the team supported.

Medical Office Custom Calendar Availability

Add your booking link to emails, portals, and flyers

Whether patients see it on a follow-up email, the waiting room wall, or your website, your scheduling link should be one click away. That’s what efficient medical office scheduling software enables.

Medical Office Meeting Booking Link

Easy Setup. On-Call Help When You Need It

Switch from old clunky medical office Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

medical office Appointment booking software which covers all niches

Clinic
Clinic
Therapy
Therapy
Chiropractic Center
Chiropractic Center
Physical Therapy
Physical Therapy
Doctor
Doctor
Physician
Physician
Physiotherapy
Physiotherapy
Psychologist
Psychologist
Counseling
Counseling
Dental clinic
Dental clinic
Hospital
Hospital
Psychiatrist
Psychiatrist
Patient
Patient

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$15/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a medical office scheduling app

Automated Reminders
Reduce no-shows by automatically sending email reminders for patient appointments. This ensures patients are well-prepared and helps medical offices maintain a smooth schedule using industry appointment booking systems.
Booking links
Provide patients with a simple link to book appointments directly. This eliminates back-and-forth communication and integrates seamlessly with your medical office's calendar scheduling software.
Workflows
Keep patients informed by sending pre-appointment instructions, follow-up care details, and reminders. This enhances patient experience and ensures better communication.
Buffers
Prevent staff burnout by adding time buffers between patient appointments. This allows for preparation, cleaning, or handling unexpected delays.
Calendar Sync
Ensure your medical office's schedule stays updated by syncing appointments across popular calendar platforms. This reduces double bookings and keeps everyone on the same page.
Website Embed
Allow patients to book appointments directly from your medical office's website. This improves accessibility and integrates with your appointment booking system.
File sharing
Share necessary forms, instructions, or documents with patients during the booking process. This saves time and ensures patients come prepared.
Team Scheduling
Coordinate schedules for multiple doctors or locations effortlessly. This ensures patients are matched with the right provider and time slot.
Images and Videos
Enhance your booking page with visuals like clinic photos or instructional videos. This builds trust and provides clarity for patients.
Notice period
Avoid last-minute rushes by setting a required notice period for appointments. This helps your staff prepare and manage their workload effectively.
Round Robin Allocation
Automatically assign patient appointments to available staff members. This ensures an even workload and reduces scheduling conflicts.
WhatsApp Integration
Enable patients to reach out via WhatsApp for quick questions or confirmations. This adds convenience and improves communication.
Booking questions
Collect important patient information during the booking process. This helps your medical office prepare for appointments in advance.
Collective scheduling
Schedule group meetings or consultations when all required staff members are available. This ensures efficient coordination for complex cases.
Custom availability
Set specific availability for holidays, emergencies, or special events. This ensures your calendar scheduling software reflects accurate availability.
Profile
Provide patients with essential details about your medical office, including doctor profiles, FAQs, and contact information. This builds trust and answers common questions upfront.

Latest news in Medical Office scheduling space

Let’s be honest—no one wants to wait on hold to book a 10-minute consult. That’s not news. But what’s actually changing inside the medical office space? You wouldn’t believe how uneven it still is. I’ve been inside practices where the front desk is juggling three landlines, while next door, a mid-sized dermatology office has a full-blown clinic appointment booking software with pre-screening flows built into the booking link. The difference? Not size. Just mindset. We’re seeing more practices switch to real-time appointment booking tools—especially ones with customizable workflows. That’s driven in part by patient expectations, sure. But also because front-desk staff are exhausted. The 2025 Global Scheduling Experience Report by Lunacal found that 62% of providers say pre-booking questions improved appointment quality. That’s not a bonus—it’s survival. Here’s something most consultants miss: some of the best-performing setups don’t reduce choice. They add it. One endocrinologist we spoke to lets patients pick from a calendar or a chatbot. That “either/or” has cut no-shows by 30%—even though everyone assumed too many options would cause friction. And yes, branding matters now. 71% of solo providers want their scheduling pages to reflect their personality. I saw a small-town podiatrist use a video welcome message on their psychologist appointment booking software setup. Not fancy. But warm. Bookings went up. So did return visits. This space isn’t just about replacing phones. It’s about rethinking what a patient expects before they ever walk in.

Frequently Asked Questions

I’ve used Lunacal. It handles doctor schedules, custom appointment types, and pre-visit questions. The front desk team loves it because it cuts down on phone calls and double-booking.

Absolutely. We run several specialties—general medicine, pediatrics, and minor procedures—all through separate calendars. I actually got the setup idea from a hospital scheduling system.

Yes, and it works well. I embedded it on the homepage and FAQ section. Patients can book in under a minute. I saw this trick on a clinic scheduling page and it’s been a game-changer.

Definitely. I ask for symptoms, prior visits, and insurance provider during booking. I took inspiration from a patient-focused scheduler—it’s made appointments smoother.

More tools now allow appointment routing, branded booking pages, and pre-visit instructions. Some even integrate consent forms and follow-up reminders.

Intake forms, team calendars, multi-location support, and automated reminders. Also, make sure it handles last-minute reschedules gracefully—life happens.

We use double reminders—email and SMS. We also display cancellation terms clearly. After doing this, no-shows dropped by nearly 40%.

Yes. We assign custom durations and buffer time per service. I saw this workflow on a doctor booking platform—adapted it for our needs.

Yes—and you should. We offer video consults and in-clinic appointments under different booking flows. Patients know exactly what to expect.

Square Appointments and Calendly offer basic plans, but they don’t scale well. Once you want branded pages, multi-provider logic, or pre-screening—you’ll outgrow free fast.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook