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The fastest growing Hospital Appointment booking software

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Features that top hospitals use

Patients can instantly book cleanings or procedures

Whether it’s a routine checkup or a sudden emergency, patients want to lock in a time without calling. With dependable hospital booking software, they can book immediately—any hour, any device.

Hospital Appointment Booking App

Showcase services, technology, and patient comfort approach

Use your booking page to highlight what you’re known for—cardiac care, emergency response, or maternity services. Hospital scheduling software should let you reflect both clinical expertise and a welcoming tone.

Hospital Scheduling Page

Collect treatment history, symptoms, or insurance details upfront

A quick form asking about prior visits, symptoms, or ongoing conditions helps prepare the care team. You can tailor the appointment and avoid unnecessary delays or miscommunication.

Hospital Booking Questions

Timely reminders with visit details and prep instructions

Patients often forget appointments—especially those scheduled weeks ahead. Send reminders with essential prep info like fasting, bringing reports, or arrival windows.

Hospital Meeting Reminders

Collect fees or deposits during the booking process

For specialized consultations or diagnostics, collecting payment ahead reduces cancellations. A good hospital scheduling software handles payments securely, without awkward front desk conversations.

Hospital Online Payments

Coordinate schedules across multiple chairs or locations

Whether you run a single facility or a network of branches, centralized scheduling avoids overlaps and lets your team focus on patients—not calendars.

Hospital Multi Location Booking

Customize time slots by treatment type

A flu shot doesn’t need the same slot as an MRI or a surgical consult. Define durations, buffers, and prep instructions for each service to keep operations smooth.

Hospital Multiples Services Booking

Distribute bookings among available dentists or hygienists

In multispecialty teams, round-robin logic matches new patients to available doctors. It evens out the load and improves access without long waitlists.

Hospital Round Robin Scheduling

Help patients choose based on expertise or style

Patients want to know who they’re seeing. Short profiles with specialties—like orthopedics, pediatrics, or neurology—and language preferences help them choose with confidence.

Hospital Team Profiles

Adjust slots around emergencies, surgeries, or equipment needs

Unexpected events happen—a doctor calls out or an OT needs maintenance. With flexible availability controls, you can adjust calendars instantly without disrupting care.

Hospital Custom Calendar Availability

Share your calendar link via texts, emails, and website

Patients may find you through your website, a health portal, or a referral SMS. Make booking one tap away. A well-placed hospital booking software link removes all the friction

Hospital Meeting Booking Link

Easy Setup. On-Call Help When You Need It

Switch from old clunky Hospital Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Hospital Appointment booking software which covers all niches

Clinic
Clinic
Therapy
Therapy
Chiropractic Center
Chiropractic Center
Physical Therapy
Physical Therapy
Doctor
Doctor
Physician
Physician
Physiotherapy
Physiotherapy
Psychologist
Psychologist
Medical Office
Medical Office
Counseling
Counseling
Dental clinic
Dental clinic
Psychiatrist
Psychiatrist
Patient
Patient

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$15/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Hospital scheduling app

Automated Reminders
Ensure patients never miss their appointments by sending timely email reminders. Automated reminders reduce no-shows and help staff manage schedules efficiently using hospital appointment booking systems.
Booking links
Provide patients with easy-to-use links to book appointments online. Shareable links simplify scheduling and reduce administrative workload, integrating seamlessly with hospital calendar scheduling software.
Workflows
Streamline patient communication by automating email workflows. Send pre-appointment instructions, follow-up care details, and reminders, ensuring a smooth experience for both patients and hospital staff.
Buffers
Prevent scheduling conflicts and allow staff time to prepare between appointments. Buffers ensure better patient care and reduce stress for healthcare professionals.
Calendar Sync
Keep hospital staff schedules organized by syncing with popular calendar platforms. Calendar synchronization ensures seamless coordination across departments and reduces scheduling errors.
Website Embed
Allow patients to book appointments directly from the hospital website. Embedded booking options enhance user experience and integrate with hospital appointment booking systems for streamlined scheduling.
File sharing
Share important documents like patient forms or pre-appointment instructions directly on the scheduling page. This reduces paperwork and improves communication efficiency.
Team Scheduling
Coordinate schedules across multiple departments and locations. Team scheduling tools ensure all staff members are aligned, improving patient care and operational efficiency.
Images and Videos
Enhance patient experience by adding informative images or videos to the booking page. Use visuals to explain procedures or provide instructions for appointments.
Notice period
Ensure proper preparation by setting a minimum notice period for appointments. This feature helps hospitals manage resources and staff availability effectively.
Round Robin Allocation
Balance workloads by distributing appointments evenly among healthcare professionals. Round-robin allocation ensures fair scheduling and avoids overburdening staff.
WhatsApp Integration
Enable patients to communicate directly with hospital staff via WhatsApp. This integration simplifies communication and enhances patient engagement.
Booking questions
Collect essential information from patients before appointments using customizable questions. This helps staff prepare and ensures smoother consultations.
Collective scheduling
Schedule meetings or consultations requiring multiple specialists by finding common availability. Collective scheduling improves coordination and patient care.
Custom availability
Set specific availability for holidays, emergencies, or special events. Custom availability ensures flexibility and better resource management in hospitals.
Profile
Provide patients with detailed information about the hospital, staff, and services. Adding profiles and FAQs builds trust and improves patient experience.

Latest updates in Hospital appointment scheduling

I walked into a hospital admin’s office last month—paper logbooks on one side, a blinking screen on the other. That's 2025. There’s no clean transition, just this messy mix of legacy systems and fast-moving hospital booking software being duct-taped into place. One thing stood out: hospitals aren’t chasing shiny UX anymore. They’re chasing consistency. In the past year, I’ve seen more mid-size hospitals rip out custom-built portals and switch to standardized hospital scheduling platforms that integrate with everything—from EHR to insurance pre-clearance. According to the 2025 Global Scheduling Experience Report by Lunacal, 62% of hospitals said adding custom pre-booking questions drastically improved session outcomes. Meanwhile, 35% saw a drop in no-shows just by turning on SMS/email reminders. Not groundbreaking tech—just deeply functional hospital appointment booking tools doing the work. What’s counterintuitive? Hospitals that don’t overload the interface with too many department-specific widgets saw faster adoption by staff. Less is more, apparently. Also saw some hospital teams experimenting with ideas borrowed from therapy appointment booking software—like mood check-ins or context notes before intake. Sounds odd in a hospital setting, but it’s helped certain departments prep better for high-anxiety patients. Younger staff lean toward clinic appointment booking software styles—cleaner UIs, more flexibility, more autonomy. The gap between what tech allows and what policy permits? Still massive. But the pressure to modernize isn’t coming from patients anymore. It’s coming from the inside.

Frequently Asked Questions

Lunacal has been incredibly useful. It helps us route patients to the right department, manage multiple doctor schedules, and even collect patient info ahead of time. We’ve saved hours at the front desk.

Yes. Each department has its own set of services and calendars. I based the setup off what I saw in a clinic scheduling software and just scaled it up.

Definitely. We ask for the primary concern, past medical history, and whether they have referrals. I adapted this from a patient-first booking tool—it saves time and confusion.

Yes. We embedded it on our website and discharge summary emails. I got this idea from a doctor appointment system—patients appreciated not needing to call.

Yes. I’ve set up blood tests, scans, and general consults with different durations and instructions. Similar to a physiotherapy system, just adapted to our flow.

Smart routing is the big one. Tools now auto-assign doctors based on service type, department, or availability. Some also let you handle insurance pre-authorization during booking.

Yes. We’ve set up a few private, last-minute slots each day. We only share the link with high-priority cases. It’s helped keep the rest of the day running on time.

Lunacal for flexibility across departments. Some use legacy systems like Practo or HealthPlix, but they’re often bulky and harder to customize.

We send recurring links for chronic care patients and schedule 3–6 month follow-ups automatically. The system handles reminders so nothing slips through.

Not really. Free tools work for solo clinics, but for hospitals with multiple providers and departments, you’ll need something built for scale.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook