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The fastest growing counseling Appointment booking software

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Winning features. For winning counselors.

Clients can privately book sessions at any time

When someone’s finally ready to reach out, they shouldn’t have to wait for a reply. With reliable industry booking software, clients can choose a time that works—without hesitation or extra friction.

Clients can privately book sessions at any time

Share your approach, focus areas, and session types

Whether you work with grief, couples, teens, or trauma—use your booking page to reflect your unique approach. Industry scheduling software should help you lead with warmth and clarity, not just logistics.

Share your approach, focus areas, and session types

Gently collect background, goals, and session preferences

You might ask what’s bringing them in, if they’ve done counseling before, or if there’s anything they want you to know. This builds safety while helping you come prepared.

Gently collect background, goals, and session preferences

Thoughtful reminders to reduce missed sessions

Life gets chaotic. A soft reminder helps clients show up on time—without feeling pushed. You can also include what to expect in the first session, or a calming note to ease nerves.

Thoughtful reminders to reduce missed sessions

Collect session fees privately and ahead of time

Nobody likes ending a vulnerable conversation with a payment talk. With built-in billing in your industry scheduling software, clients can pay beforehand—so sessions stay focused on them.

Collect session fees privately and ahead of time

Coordinate between offices, online slots, or walk-ins

If you split time between virtual sessions and a physical space, a centralized calendar prevents confusion. Industry scheduling software helps avoid double-booking or mix-ups without constant manual updates.

Coordinate between offices, online slots, or walk-ins

Offer consults, full sessions, or group therapy separately

An intake session needs more time than a check-in or support group. Let each session type have its own setup, duration, and pace—your calendar should reflect that nuance.

Offer consults, full sessions, or group therapy separately

Match new clients to the next available counselor

If you’re part of a group practice, round-robin scheduling ensures new clients are assigned fairly. It also helps clients get seen faster without waiting for one specific name.

Match new clients to the next available counselor

Let clients learn about each counselor’s approach and style

A short bio that shares therapeutic focus, tone, and any specialties (like LGBTQ+ support or EMDR) helps clients choose who feels right—often before they say a word.

Let clients learn about each counselor’s approach and style

Adjust availability based on emotional workload or prep time

Counseling requires presence. If you need space between sessions or time to process, you can adjust availability on the fly. Great industry scheduling software respects that rhythm.

Adjust availability based on emotional workload or prep time

Share booking links through DMs, blogs, or community posts

Clients might find you on Instagram, through a referral, or reading your blog. Wherever it happens, your link should be one click away. Let the industry booking software do the heavy lifting.

Share booking links through DMs, blogs, or community posts

Easy Setup. On-Call Help When You Need It

Switch from old clunky counseling Appointment booking software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

counseling Appointment booking software which covers all niches

Clinic
Clinic
Therapy
Therapy
Chiropractic Center
Chiropractic Center
Physical Therapy
Physical Therapy
Doctor
Doctor
Physician
Physician
Physiotherapy
Physiotherapy
Psychologist
Psychologist
Medical Office
Medical Office
Dental clinic
Dental clinic
Hospital
Hospital
Psychiatrist
Psychiatrist
Patient
Patient

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a counseling scheduling app

Automated Reminders
Ensure clients and team members never miss a meeting by sending timely email reminders. This feature helps reduce no-shows and keeps everyone on track, making it a vital part of any industry appointment booking system.
Booking links
Create simple, shareable links for clients to book appointments directly. This saves time and streamlines scheduling, making it easier to manage appointments using industry calendar scheduling software.
Workflows
Automate communication with clients by sending tailored emails before, during, and after meetings. This ensures a smooth experience and keeps everyone informed throughout the process.
Buffers
Prevent scheduling fatigue by adding buffer times between appointments. This feature ensures better time management and helps maintain productivity in industries reliant on appointment booking systems.
Calendar Sync
Integrate your scheduling system with popular calendars like Google, Outlook, and Apple. This ensures all appointments are centralized and easily accessible, enhancing the efficiency of industry calendar scheduling software.
Website Embed
Allow clients to book appointments directly from your website. This seamless integration improves user experience and boosts engagement with your industry appointment booking system.
File sharing
Attach relevant files to your scheduling page, such as forms or instructions. This simplifies the process for clients and ensures they have all the necessary information before their appointment.
Team Scheduling
Coordinate team schedules across multiple locations and users effortlessly. This feature is ideal for industries requiring collaborative scheduling and helps optimize the use of industry calendar scheduling software.
Images and Videos
Enhance your booking page with images and videos to provide a more engaging experience. Use this feature to showcase services or provide instructions, making the scheduling process more informative.
Notice period
Define a minimum notice period for bookings to ensure proper preparation time. This feature helps manage expectations and avoids last-minute scheduling conflicts.
Round Robin Allocation
Automatically assign meetings to team members in a balanced way. This ensures fair distribution of workload and maximizes efficiency in industries using appointment booking systems.
WhatsApp Integration
Enable direct communication via WhatsApp from the booking page. This feature simplifies client interactions and adds convenience to your industry appointment booking system.
Booking questions
Gather essential information from clients with customizable pre-booking questions. This helps streamline the appointment process and ensures better preparation for meetings.
Collective scheduling
Find and book time slots that work for all team members. This feature is perfect for industries requiring collaborative meetings and simplifies scheduling for groups.
Custom availability
Set specific availability for certain days to accommodate exceptions or special schedules. This flexibility ensures better management of appointments and aligns with industry calendar scheduling software.
Profile
Provide detailed information about your company, services, and FAQs on the scheduling page. This helps clients make informed decisions and enhances the overall booking experience.

Latest updates in Counseling appointment scheduling

It used to be a clipboard. Or a call. Or a notebook with pencil scratchings from 2009. But over the last year? Counseling practices—especially solo ones—are rethinking how they handle time. Not with bells and whistles. With clarity. With control. One thing I keep seeing is the quiet adoption of customized intake flows. Not the default "Name / Email / Select Time" stuff. Real questions. Real prep. According to the 2025 Global Scheduling Experience Report by Lunacal, 62% of counselors said pre-booking questions actually improved session quality. That tracks. I’ve watched therapists gently adjust session structure just from a single answer in the form. Some have even begun using Therapy Appointment booking software not just for admin— but to introduce tone. Vibe. Warmth. It’s a front door. It should feel like one. Also—most people don’t realize this—but SMS reminders? They don’t annoy clients. They calm them. No-shows are dropping. One counselor in Philly told me she cut weekly no-shows from 4 to 1 using a basic email+text combo. Lunacal’s study says the same: a 35% dip in missed appointments. Counterintuitive one? Some folks are stripping their availability down to just two slots a day. Not fewer bookings. More. Scarcity creates clarity, especially in emotionally vulnerable fields like counseling. You can still spot a few holdouts using spreadsheets and calls, but even they’re dabbling. 9% still rely fully on manual scheduling, per the data. That number’s shrinking. More interestingly, branding is sneaking in. One Brooklyn-based counselor rebuilt her entire booking page to mirror her tone—calm, affirming, light gray. “It’s the first impression,” she said. I looked it up. She wasn’t wrong. 61% of solo practitioners now believe their Psychologist Appointment booking software page should feel like a personal landing page, not a cold system. This isn’t about tech. It’s about trust.

Frequently Asked Questions

Lunacal has worked best for me. It lets me add questions during booking, set up recurring sessions, and personalize the calendar so clients feel more at ease. It also sends reminders, which really helps.

Yes. I keep it simple: “What’s bringing you to counseling?”, “Have you seen a counselor before?”, and “Is this urgent?”. I borrowed this structure from a psychologist scheduling system—clients actually appreciate the clarity.

Absolutely. I have mine on the homepage and the contact page. I got the idea from a therapy booking software that made everything feel seamless.

Yes. Each counselor has their own calendar and appointment types. I based my setup on a multi-provider medical office calendar and adapted it for counseling.

Privacy-first design, intake forms, recurring sessions, and the ability to personalize messages. If it also looks calm and clean, that’s a big plus for client comfort.

A lot of platforms now support personalized booking pages, pre-session forms, video call integration, and even mood check-ins. Some let you show therapist bios to help first-timers feel safe.

I send reminders 24 hours and 1 hour before. I also include a clear cancellation policy in the confirmation email. I saw this in a physician booking system and it’s been effective.

Yes—and it’s super helpful. I give clients a private recurring link. No rebooking, no awkward “when are you free?” emails. It just works.

Calendly or Square Appointments can get you started. But if you want intake questions, branded pages, or more control—you’ll likely need to upgrade.

Yes. I’ve set up separate booking flows for each. Clients choose what works best, and the reminders are customized accordingly. Makes things easier for everyone.

Authored & Reviewed by:

Dr. Daniel Evans, MDHealthcare Consultant & Practice Management Expert

I'm Dr. Daniel Evans, a healthcare operations consultant based in Raleigh, North Carolina. After earning my MD from Wake Forest School of Medicine in 2009, I practiced internal medicine for nine years before transitioning into consulting. I realized early that many clinics lost patients not because of poor care, but because the first interaction — booking an appointment — felt clunky or outdated. Since 2018, I've helped over 40 multi-location healthcare practices modernize everything from front-desk intake systems to calendar scheduling tools, reducing no-show rates and speeding up first visit turnarounds. Outside of work, I enjoy trail running, woodworking, and spending weekends with my family.

Experience with Scheduling Tools

ZocdocSimplePracticeAcuity SchedulingIntakeQlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook