The most powerful Workshop Booking system
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Rated 4.9 out of 5
Easy Setup. On-Call Help When You Need It
Switch from old clunky Workshop Booking system
5-minute setup
Book With Confidence
No technical skills required
Stress-free experience
Call + Email support
Flexible contact options
Workshop Booking system which covers all niches
No commission, No license fees.
Just simple, fair pricing
monthly
Yearly
(save upto 20%)
(save upto 20%)
Free Plan
$0/user/month
For personal use.
- 2 events
- Multiple calendars
- Automated meeting reminders
- Customisable scheduling page
- Customisable booking questions
Standard
$9/user/month
For professionals.
- All free features
- Unlimited events
- Zapier integration
- Paypal integration
- Priority Support
Teams
$15/user/month
For growing businesses.
- All standard features
- Teams scheduling page
- Round robin scheduling
- Collective scheduling
Enterprise
$25/user/month
For large companies.
- All teams features
- Account manager
- Custom integrations
- Phone Support
- Personalised onboarding & Training
100% of features needed in a Workshop scheduling app
Automated Reminders
Reduce no-shows by sending timely email reminders for workshop events. Automated reminders ensure participants are informed and ready, saving you time and effort.
Booking links
Create simple shareable links for attendees to book workshop slots. These links integrate seamlessly with industry appointment booking systems to streamline scheduling.
Workflows
Set up automated email workflows to guide participants through the workshop process. Send pre-event instructions, in-session updates, and post-event follow-ups effortlessly.
Buffers
Avoid scheduling fatigue by adding buffer times between workshop sessions. This ensures smooth transitions and allows for preparation or breaks.
Calendar Sync
Keep your workshop schedule organized by syncing with popular calendars. Industry calendar scheduling software ensures all appointments are updated in real-time.
Website Embed
Allow visitors to book workshop slots directly from your website. Embedding booking options enhances user experience and increases registrations.
File sharing
Share workshop materials like agendas, guides, or instructions directly on your booking page. This ensures attendees are well-prepared before the event.
Team Scheduling
Coordinate workshops across multiple locations and team members. Industry appointment booking systems make team scheduling seamless and efficient.
Images and Videos
Enhance your booking page with images or videos showcasing your workshops. This helps attract more participants by giving them a glimpse of what to expect.
Notice period
Avoid last-minute bookings by setting a minimum notice period. This gives you enough time to prepare for each workshop session.
Round Robin Allocation
Automatically assign workshop bookings to team members in a fair and balanced way. This ensures no one is overburdened and all sessions are covered.
WhatsApp Integration
Enable participants to reach out via WhatsApp directly from the booking page. This makes communication quick and convenient for workshop-related queries.
Booking questions
Gather important details from participants with customizable pre-booking questions. This helps you tailor the workshop experience to their needs.
Collective scheduling
Find common availability for team-led workshops. Collective scheduling ensures all necessary team members can participate without conflicts.
Custom availability
Set specific availability for workshop days or handle exceptions easily. This flexibility helps you manage your schedule more effectively.
Profile
Showcase your workshop expertise by adding a profile, FAQs, and company details to your booking page. This builds trust and provides clarity to participants.
Latest updates in Workshop appointment scheduling
Workshops—real ones, where hands get dirty—have quietly been reshaping their appointment flow. I’ve sat in tool-lined garages, textile corners, and digital art basements, and one thing’s clear: the spreadsheet-and-texting chaos is on its way out.
Workshop owners are increasingly leaning into appointment software that lets them set clear slots, ask custom prep questions, and limit no-shows. From the Daycare Booking system crowd, they’ve borrowed tactics like SMS nudges and buffer windows between sessions. Works surprisingly well, especially with newer attendees who tend to overbook or ghost.
Here’s the kicker—people keep saying automation kills the human touch, but that’s not playing out. The 2025 Global Scheduling Experience Report shows 62% of workshop organizers say custom pre-booking questions actually improved their session quality. It turns out, asking someone what tools they’re comfortable with before a DIY woodworking session reduces frustration and boosts retention.
Also unexpected: those embedding their story—how the workshop came to be, photos, even past student testimonials—see way more conversions. The same report says 71% of solo owners want their story shown alongside their calendar. And it’s working.
Most still use plain old scheduling tools, but a few are opting for flexible systems like the Library Booking system style—letting folks book multiple time blocks for longer builds or collaborations.
Bottom line: The best workshop appointment systems today aren’t the flashiest—they’re the ones that remember the work is personal. And they’re freeing up hours that used to be lost in back-and-forths and no-shows.
Frequently Asked Questions
I’ve been using Lunacal. It gives me the flexibility to list each workshop as a separate event, limit the number of participants, and even collect prep questions. For someone hosting pop-ups or one-off sessions, it's perfect.
Yes. I run both types—some with tickets, others just RSVP—and a good workshop booking tool should handle both. I saw a daycare booking system use this well to split paid classes from intro sessions.
You should be able to. I cap most workshops at 12 and let the software auto-waitlist the rest. I also get notified when a spot opens up. Saves me from replying to last-minute DMs.
Custom registration forms, session limits, reminders, and a clean public page that doesn't look like a spreadsheet. One system I saw on a library scheduling platform even let attendees download materials in advance.
You can try a free Calendly plan, but it's super limited. No attendee limits, no waitlists, no branding. Great for testing, but not reliable if you're running serious sessions.
Yes—and you should. I ask about prior experience, accessibility needs, or what they’re hoping to learn. It saves awkward “oh, I didn’t know that” moments mid-session. Some PTM systems use this for smooth scheduling too.
Personalization. You can now brand your page, add testimonials, videos, and auto-confirmations. I noticed similar polish in a music lesson scheduling system and applied that style to my own page.
Yes. I list both with different location types—one with a Zoom link, one with a venue address. It avoids the confusion and lets attendees know exactly what they’re signing up for.
For sure. I’ve added it to my Instagram bio, and I include it in every email blast. One link for everything. I saw that approach first on a school scheduling software—it works across industries.
Lunacal if you want control and customization. Square Appointments is decent for small events. Calendly is okay, but only if you’re fine keeping it simple. Look for something that reflects how your sessions feel.
Authored & Reviewed by:
Sarah MitchellEducation Technology Specialist & Former teacher
Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.
Experience with Scheduling Tools
BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai
Pranshu KacholiaFounder, lunacal.ai calendar scheduling software
Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.
Experience with Scheduling Tools
Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook