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All features that you need in a university scheduling system

Students instantly schedule meetings or office hours

Students often juggle tight class schedules and need immediate confirmations when booking office hours or advisory sessions. Instant scheduling reassures them, simplifies professors' calendars, and eliminates scheduling conflicts, streamlining everyone's day.

Students instantly schedule meetings or office hours

Showcase campus life, faculty highlights, customized branding

Displaying genuine photos of campus events, notable faculty achievements, and student testimonials creates a welcoming online environment. Tailored branding reflects university values clearly, helping students feel confident using your industry booking software to engage with university services.

Showcase campus life, faculty highlights, customized branding

Collect detailed student information ahead of appointments

Gathering essential information beforehand, such as academic goals or topics to discuss, allows faculty or advisors to prepare effectively. This ensures productive, focused sessions rather than vague or general meetings.

Collect detailed student information ahead of appointments

Automated appointment reminders and feedback follow-ups

Students easily overlook scheduled advising appointments amidst busy semesters. Automated reminders significantly reduce no-shows. Additionally, post-meeting feedback surveys capture valuable insights, helping continuously improve student satisfaction and advising quality.

Automated appointment reminders and feedback follow-ups

Facilitate secure online payments for university services

Easily manage payments or deposits for services like workshops, seminars, or facility rentals directly online. Collecting payments upfront reduces administrative hassle, ensuring smooth financial operations without confusion or delays.

Facilitate secure online payments for university services

Centralized management across university departments and locations

Coordinating schedules among multiple faculties or campus buildings can become challenging. Centralized industry scheduling software keeps track clearly, prevents room booking conflicts, and simplifies logistical planning across the university.

Centralized management across university departments and locations

Organize varied university events with distinct setups

Lectures, seminars, workshops, and office hours each require individual durations, room arrangements, or participant limits. Customizing each service within your scheduling platform ensures efficient use of resources and avoids scheduling mishaps.

Organize varied university events with distinct setups

Evenly distribute advising sessions or faculty duties

Automatically assigning students to faculty advisors or instructors balances workloads. This system ensures no single advisor is overwhelmed, maintaining high-quality student interactions and faculty productivity.

Evenly distribute advising sessions or faculty duties

Individual profiles highlighting faculty expertise and achievements

Detailed profiles allow students to choose advisors or professors based on expertise, research interests, or teaching style. Transparent faculty backgrounds build trust, encourage meaningful interactions, and enhance the advising experience.

Individual profiles highlighting faculty expertise and achievements

Flexibly manage academic schedules and special events

Quickly adapt availability during exam seasons, breaks, or special university events. Flexible scheduling capabilities help maintain organized calendars and smooth campus operations, reducing last-minute adjustments or confusion.

Flexibly manage academic schedules and special events

Embed scheduling access across university platforms

Embedding booking calendars into departmental websites, student portals, emails, and social media channels provides effortless scheduling access. This widespread integration ensures students and staff easily schedule appointments wherever they interact with university services.

Embed scheduling access across university platforms

Easy Setup. On-Call Help When You Need It

Switch from old clunky University Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

University Booking system which covers all niches

Class
Class
Tutor
Tutor
Music Lesson
Music Lesson
Workshop events
Workshop events
Daycare
Daycare
School
School
Library
Library
Parent teacher meeting
Parent teacher meeting

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a University scheduling app

Automated Reminders
Ensure clients and team members never miss a meeting by sending timely email reminders. This feature reduces no-shows and keeps everyone on track, making it essential for industries relying on appointment booking systems.
Booking links
Create simple, shareable links for clients to book appointments directly. This streamlines scheduling and integrates seamlessly with industry calendar scheduling software.
Workflows
Automate communication by sending tailored emails at different stages of the appointment process. This keeps clients informed and enhances the overall experience.
Buffers
Avoid scheduling fatigue by adding buffer times between appointments. This ensures smoother operations and better client interactions.
Calendar Sync
Keep all your schedules in one place by syncing with popular calendar platforms. This feature is vital for industries using appointment booking systems to manage daily workflows.
Website Embed
Allow clients to book appointments directly from your website. This improves accessibility and integrates well with industry calendar scheduling software.
File sharing
Attach relevant documents or resources to your booking page, ensuring clients have all the information they need before the meeting.
Team Scheduling
Coordinate schedules across teams and locations effortlessly. This feature simplifies complex scheduling needs for industries with multiple users.
Images and Videos
Enhance your booking page by adding images or videos that provide context or showcase your services. This creates a more engaging experience for clients.
Notice period
Prevent last-minute bookings by setting a required notice period. This helps industries plan their schedules more effectively.
Round Robin Allocation
Ensure fair distribution of appointments among team members. This feature is ideal for industries managing high volumes of bookings.
WhatsApp Integration
Enable instant communication by integrating WhatsApp with your booking page. This adds convenience for clients and improves engagement.
Booking questions
Gather essential information from clients before appointments by adding customizable questions. This ensures better preparation and smoother meetings.
Collective scheduling
Find and book time slots that work for everyone in the team. This feature simplifies scheduling for industries requiring group coordination.
Custom availability
Set specific availability for certain days to accommodate unique scheduling needs. This flexibility is crucial for industries with dynamic workflows.
Profile
Provide clients with essential information like your profile, FAQs, and company details directly on the scheduling page. This builds trust and improves transparency.

Latest updates in University appointment scheduling

Universities aren’t quiet anymore. Not digitally, at least. The war rooms have moved online — into calendars, group schedulers, and yes, overbooked advising queues that still break every semester. What’s shifting is subtle but real: calendar scheduling software is finally catching up with how chaotic higher ed actually is. Students want 2-tap access to professors, while admin staff want fewer “Did you get my email?” follow-ups. No one wants to write another Doodle poll. So, university appointment systems are going leaner, faster, and more transparent. Round-robin distribution for departmental counseling? It’s more common than people think — and according to Lunacal’s 2025 report, teams using it saved over 4 hours a week ⏳. That’s not just convenience. That’s budget math. Another underrated trend: students prefer booking tools that show who they’re meeting — with a photo, short intro, maybe even their area of research. 61% said they want booking pages to feel more like personal landing pages. This flips the old idea that neutrality is more professional. What’s funny is, tools meant for other industries are sneaking into academia. I spoke to one department using a Music Lesson Booking system template to manage their practice room slots — it worked better than their old IT-built portal. And here’s the kicker: some tutoring centers are ditching university tools entirely and switching to Tutor Booking systems because they offer SMS reminders and async pre-session notes. The takeaway? Universities that treat booking tools like extensions of real people — not just infrastructure — are winning. Less chaos. More trust.

Frequently Asked Questions

I’ve had the best experience with Lunacal. It helped us manage everything from faculty meetings to student advising slots. Custom fields, automated reminders, and visibility across departments made it way easier than juggling spreadsheets.

Yes, but only if you use something that supports multi-location or role-based scheduling. A friend running a daycare scheduling tool said the same thing—centralized control, but customized calendars.

Free tools work for small teams, but they don’t scale. Once you have multiple faculty, students across time zones, or custom rules for different programs, you’ll need something more robust.

Absolutely. I usually ask students to select a topic—advising, thesis help, or office hours—right when they book. It saves time and makes the session more productive. I borrowed this from a parent-teacher scheduling tool.

There’s a push toward self-service systems where students can find open slots across departments. Also, more platforms now support custom branding and embedded policies—like you’d see in library appointment tools.

Yes. I use separate calendars with filters by program. Whether it’s TA sessions, thesis reviews, or capstone check-ins, everything lives in one platform—just organized well.

Definitely. I’ve embedded calendars on departmental pages and intranet dashboards. Students don’t need to email anymore—they just visit the page and book. I got the idea from a music class scheduling setup.

You’ll want visibility (for admin), flexibility (for faculty), and ease of use (for students). Bonus if it supports waitlists or bulk rescheduling during holidays. You don’t want to rebuild calendars from scratch.

Set automatic reminders and clear cancellation windows. I usually do a 24-hour notice policy and send a reminder the day before. Since then, our no-shows have dropped noticeably.

Yes—and they should. A good university booking system lets each person manage their own availability while staying in sync with the overall calendar. Keeps things organized without micromanagement.

Lunacal works well if you want customization and a clean interface. Calendly is okay for simple use cases. Square Appointments is more business-focused, but some departments use it just for ease of setup.

Authored & Reviewed by:

Sarah MitchellEducation Technology Specialist & Former teacher

Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.

Experience with Scheduling Tools

BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook