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All features that you need in a library scheduling system

Instantly reserve reading rooms, workshops, or librarian time

Whether booking a study room or a one-on-one session with a research librarian, instant confirmations prevent overlapping schedules and wasted time for both staff and visitors.

Instantly reserve reading rooms, workshops, or librarian time

Highlight community programs, events, and reading initiatives

Featuring photos from book clubs, kids' reading hours, or author sessions builds community connection. Your library’s values and culture come through, especially when using industry booking software to reflect this online.

Highlight community programs, events, and reading initiatives

Collect purpose, materials needed, or age group beforehand

Knowing if someone is booking space for exam prep, tutoring, or a children's workshop helps staff plan. It ensures the right space, materials, and support are ready in advance.

Collect purpose, materials needed, or age group beforehand

Send automatic reminders and follow-ups for events

Visitors often forget about bookings, especially for free events. Reminders reduce no-shows, and post-event feedback helps improve the programming or identify overlooked needs.

Send automatic reminders and follow-ups for events

Accept payments for workshops or special events

While most services are free, some events like writing workshops or coding classes may have a small fee. Collecting payments online avoids handling cash and keeps the registration process smooth.

Accept payments for workshops or special events

Manage room reservations across branches or floors

Coordinating events or study spaces across multiple locations becomes seamless with centralized industry scheduling software. Staff can see what's booked, by whom, and for how long—at a glance.

Manage room reservations across branches or floors

Set up varied sessions with distinct configurations

Quiet reading sessions, tech tutorials, exam prep hours—they all require different spaces, times, and materials. The flexibility of good industry booking software handles this without friction.

Set up varied sessions with distinct configurations

Distribute event staffing and assistance evenly

When patrons request librarian assistance, the system can automatically rotate duties. That way, no single team member gets overwhelmed, and response times stay consistent.

Distribute event staffing and assistance evenly

Show librarian specialties and past sessions

Some visitors need help with genealogy, others with academic research. Individual profiles help patrons choose who to book with based on the librarian’s focus areas and experience.

Show librarian specialties and past sessions

Adjust timings during exams, holidays, or slow seasons

Whether extending hours during finals or trimming them in summer, the ability to instantly update availability keeps operations clear and avoids scheduling confusion.

Adjust timings during exams, holidays, or slow seasons

Add booking links to catalogs, newsletters, or digital kiosks

Whether a patron is browsing the library’s website or using a self-checkout screen, embedding booking links ensures they can reserve space or sessions right where they are.

Add booking links to catalogs, newsletters, or digital kiosks

Easy Setup. On-Call Help When You Need It

Switch from old clunky Library Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.

  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.

  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.

  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.

  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Library scheduling app

Automated Reminders
Ensure clients and team members never miss a meeting by sending timely email reminders. This feature helps reduce no-shows and keeps everyone on track, making your industry appointment booking system more reliable.
Booking links
Create simple, shareable links for clients to book appointments directly. These links streamline scheduling and make your industry calendar scheduling software more user-friendly.
Workflows
Automate communication by sending tailored emails at different stages of the appointment process. This keeps clients informed and enhances the efficiency of your industry appointment booking system.
Buffers
Set buffer times between appointments to avoid scheduling conflicts and ensure smoother operations. This feature is crucial for industries with tight schedules.
Calendar Sync
Integrate your scheduling system with popular calendars like Google, Outlook, and Apple to keep everything in one place. This makes your industry calendar scheduling software more seamless.
Website Embed
Add scheduling functionality directly to your website, allowing clients to book appointments without leaving your page. This enhances user experience and boosts engagement.
File sharing
Upload relevant documents or resources to your scheduling page, ensuring clients have everything they need before their appointment.
Team Scheduling
Coordinate schedules for teams across multiple locations and users with ease. This feature simplifies group scheduling and enhances collaboration.
Images and Videos
Enhance your booking page by including images or videos that provide additional context or showcase your services.
Notice period
Define a minimum notice period for bookings to ensure proper preparation and avoid last-minute scheduling conflicts.
Round Robin Allocation
Automatically assign appointments to team members in a balanced way, ensuring fair distribution and optimized workloads.
WhatsApp Integration
Enable direct communication via WhatsApp from the booking page, making it easier for clients to reach out with questions or confirmations.
Booking questions
Add tailored questions to your scheduling page to gather important details before appointments, ensuring better preparation.
Collective scheduling
Find and book time slots that work for all team members, simplifying group meetings and collaborations.
Custom availability
Set specific availability for certain days to accommodate exceptions or special schedules, making your industry calendar scheduling software more flexible.
Profile
Include your profile, FAQs, and company information on the scheduling page to provide clients with all necessary details upfront.

Latest updates in Library appointment scheduling

There’s a quiet shift happening in libraries — not in what’s on the shelves, but how people access time, space, and staff. Booking a study room or meeting a research librarian used to mean long waits, handwritten slips, or outdated intranet systems. Now? More libraries are adopting flexible, user-friendly library booking software that mirrors what you'd see at a co-working space or clinic. One surprising change? Personalization. 61% of libraries using customizable library appointment booking tools now let users see staff bios, available slots, and even relevant expertise before selecting who to book with. That’s not just practical — it makes the whole system feel human. And yes, reminders matter. According to Lunacal’s 2025 Scheduling Experience Report, adding SMS or email nudges cut no-shows by 35%. For libraries juggling limited resources, that’s a big win. There’s also a growing preference for library scheduling platforms that can blend room reservations and event signups into a single interface. Fewer silos, fewer frustrated patrons. One counterintuitive trend? Libraries that ditched over-polished designs in favor of minimal, content-first layouts saw more engagement. Turns out, looking less like a startup and more like a library builds trust 📚 What’s missing in some setups is deeper integration with community events. That’s where hybrid models like this Workshop events Booking system have been influencing newer rollouts. Another smart move some education-focused libraries are making? Taking cues from systems like this University Booking system — especially when it comes to managing bookings across departments and public-private collaborations. Bottom line: Libraries aren't just upgrading tech — they're redefining what access looks like. Quietly, methodically, and with more intention than many realize.

Frequently Asked Questions

I’ve used Lunacal for room reservations, one-on-one research sessions, and event sign-ups. It’s easy for students and staff, and it sends reminders so we’re not chasing people who forgot they booked a slot.

Yes. I have study rooms, projector spaces, and even private carrels in one setup. A solid library booking tool should let you assign rules for each resource—like I saw in a school appointment system.

Fresha and Calendly work okay for basic reservations, but they don’t handle room-specific rules or group bookings very well. You’ll likely hit limitations pretty quickly.

Definitely. I set daily and weekly caps so students don’t block all the good time slots. A tool with that kind of flexibility is key. I first saw this done well in a daycare scheduling platform.

Yes. I’ve embedded ours on the homepage and linked it in our digital signage too. It’s helped reduce front desk traffic. The idea came from how a PTM booking system shared links with families.

Room-specific rules, limits per user, recurring reservations, and easy rescheduling. Bonus points for being mobile-friendly—students usually book from their phones.

Personalization. You can now add maps, usage guidelines, or even short videos. I saw this done well in a university scheduling software—makes it easier for first-time users.

Yes. I ask students to specify if they need the space for group study, solo prep, or a tutoring session. Helps us monitor usage and recommend better spaces.

Absolutely. We send a reminder 24 hours before and allow self-rescheduling up to a few hours prior. It saves us from chasing people who forgot.

Lunacal is great for flexibility and custom rules. Square Appointments and Calendly are okay for basic setups, but not ideal if you need to manage rooms or usage limits.

Authored & Reviewed by:

Sarah MitchellEducation Technology Specialist & Former teacher

Sarah Mitchell is an education technology consultant based in Denver, Colorado. After graduating from Colorado State University in 2011 with a degree in Education Management, she worked across various private schools and early childhood education centers before transitioning into EdTech consulting. From 2015 onward, Sarah led projects that helped schools move from paper-based enrollment to fully online calendar scheduling and class booking platforms, cutting administrative load by nearly 45% on average. She believes that modernizing appointment scheduling not only saves time but also strengthens parent trust and student engagement. Sarah lives in Denver with her two rescue dogs and spends weekends hiking Colorado’s many mountain trails.

Experience with Scheduling Tools

BrightwheelCalendly for EducationPicktimeSchoolMintlunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook