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Winning features. For winning HVAC businesses.

Let customers request HVAC service anytime, day or night

AC breaks don’t wait for business hours. With reliable industry booking software, customers can book emergency repairs or routine maintenance even after dinner—no calls needed.

Let customers request HVAC service anytime, day or night

Clearly explain services, response time, and certifications

Whether you specialize in residential, commercial, or both—use the booking page to show licenses, turnaround times, and types of units serviced. Industry scheduling software should help build trust before the first visit.

Clearly explain services, response time, and certifications

Ask system type, symptoms, and urgency before dispatch

Knowing if it’s a thermostat issue or a full unit breakdown helps you bring the right parts. Collecting these details upfront means fewer trips—and happier clients.

Ask system type, symptoms, and urgency before dispatch

Confirm bookings and send alerts before arrival

Remind customers of their service window so they’re ready. It also gives them time to move furniture, secure pets, or clear access to the unit—saving time on-site.

Confirm bookings and send alerts before arrival

Collect call-out fees or deposits at time of booking

Last-minute cancellations hurt your schedule. With industry scheduling software, you can collect a diagnostic fee upfront to confirm the job and reduce no-shows.

Collect call-out fees or deposits at time of booking

Manage bookings across service zones and dispatch teams

Whether you cover a single city or several towns, a centralized system prevents overlapping jobs and allows your techs to move efficiently throughout the day.

Manage bookings across service zones and dispatch teams

Create separate bookings for installs, repairs, or inspections

A seasonal tune-up takes 30 minutes. A furnace replacement? That’s a different beast. Define each service clearly so your techs are never rushed or overbooked.

Create separate bookings for installs, repairs, or inspections

Automatically assign new jobs to available techs

As leads come in, round-robin logic makes sure the next available technician gets the call. It’s smart load balancing that keeps your team working and your response time tight.

Automatically assign new jobs to available techs

Show customers who’s coming to their door

Let customers view brief bios, certifications, or specialties of your HVAC pros. It builds trust before a stranger walks into their home and reassures them about expertise.

Show customers who’s coming to their door

Adjust team schedules around parts, weather, or surge calls

Heatwave this week? You’ll want to open extra slots. Snowstorm incoming? Close the books early. A good industry scheduling software makes schedule shifts quick and painless.

Adjust team schedules around parts, weather, or surge calls

Share your booking link in emails, listings, and QR stickers

Whether a customer finds you through Google, a truck wrap, or a neighbor’s fridge magnet, they should be one click away from booking. That’s how modern HVAC booking works.

Share your booking link in emails, listings, and QR stickers

Easy Setup. On-Call Help When You Need It

Switch from old clunky hvac Scheduling software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.

  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.

  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.

  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.

  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a hvac scheduling app

Automated Reminders
Automated reminders ensure clients and team members never miss a meeting. This feature reduces no-shows and keeps everyone on track, making it essential for industries relying on timely appointments.
Booking links
Shareable booking links simplify appointment scheduling for clients. They can pick a time that works for them, streamlining the process and reducing back-and-forth communication.
Workflows
Workflows allow industries to automate communication, from pre-meeting instructions to post-meeting follow-ups, ensuring a seamless experience for clients and teams.
Buffers
Buffers create gaps between appointments, giving professionals time to prepare, recharge, or handle unexpected delays, ensuring better service delivery.
Calendar Sync
Calendar syncing integrates industry appointment booking systems with popular calendars, ensuring schedules are always up-to-date and avoiding double bookings.
Website Embed
Embedding booking options on your website allows clients to schedule appointments directly, improving user experience and boosting engagement.
File sharing
File sharing lets industries provide necessary documents or resources during the booking process, ensuring clients have everything they need before the meeting.
Team Scheduling
Team scheduling simplifies coordination across multiple locations and users, making it ideal for industries with large teams or distributed operations.
Images and Videos
Adding images and videos to the scheduling page helps industries showcase their services or provide visual instructions, enhancing client understanding.
Notice period
Setting a notice period ensures industries have adequate time to prepare for appointments, reducing last-minute scheduling stress.
Round Robin Allocation
Round robin allocation ensures fair distribution of appointments among team members, optimizing workload and improving efficiency.
WhatsApp Integration
WhatsApp integration enables instant communication, allowing clients to clarify details or ask questions directly from the booking page.
Booking questions
Customizable booking questions help industries gather essential information upfront, ensuring smoother and more personalized appointments.
Collective scheduling
Collective scheduling simplifies finding a time slot that works for all team members, making it ideal for industries requiring group meetings.
Custom availability
Custom availability lets industries adjust schedules for holidays, special events, or other exceptions, ensuring flexibility in appointment booking.
Profile
Adding a profile with FAQs and company details on the scheduling page builds trust and provides clients with essential information upfront.

Latest updates in HVAC appointment scheduling

You wouldn’t know it from the outside, but something’s cracking open inside HVAC businesses across the U.S. It’s subtle. Quiet even. But I’ve seen it in Ohio, in Modesto, and even a five-person shop in rural Alabama — technicians who used to take calls between jobs are now watching their next week get booked through a page they didn’t even set up themselves. That’s not a metaphor. The daughter did it. Or the nephew. One guy told me he hadn’t touched his Google calendar in a year and still manages 15+ calls a week without a single “when are you free?” message. It’s not the “tools” that are changing. It’s the behavior. There’s a rise in HVAC scheduling software that lets even the smallest teams automate everything — pre-visit questions, SMS confirmations, appointment buffers. One interesting stat from the 2025 Global Scheduling Experience Report: 62% of users said adding pre-booking questions made service visits more productive. Makes sense. If you know it’s a thermostat issue before showing up, that’s one trip instead of two. Another number I didn’t expect: 44% of teams using round-robin in their Plumbing Scheduling software saved over 4 hours a week. HVAC is following suit. But here’s what no one wants to admit — the flashy tools don’t matter if the page looks generic. 71% of solo owners said they want their story or brand shown alongside availability. That’s what gets trust. Not a fancy button. Also, worth noting — the ones doing best aren't the ones with every feature turned on. I spoke to a guy in Phoenix who disabled reminders altogether because he said “if they forget, they weren’t serious.” Counterintuitive, but his no-show rate? Under 5%. The lines are blurring between service and software. I’ve seen Photography Scheduling software pages with more context than most HVAC sites. And customers? They notice.

Authored & Reviewed by:

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook