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Advanced Features for Serious Med Spa Owners

Instantly confirm client nail appointments online

Med spa clients often seek treatments around tight schedules. Instant booking confirmations provide peace of mind, reducing back-and-forth communication and helping staff focus on delivering great care.

Med Spa Appointment Booking App

Highlight nail art, client reviews, custom branding

Trust is everything in med spa services. Displaying before-and-after images, glowing testimonials, and a clean, professional booking page builds credibility and encourages new client conversions.

Med Spa Scheduling Page

Collect preferences like nail style or allergies beforehand

Collecting treatment preferences, skin concerns, and allergy info ahead of time helps practitioners prepare thoroughly. This creates a safer, more personalized experience from the moment the client walks in.

Med Spa Booking Questions

Automatic appointment reminders and post-service feedback requests

Clients may forget follow-up treatments or maintenance appointments. Automated reminders reduce no-shows, while private post-visit feedback ensures any concerns are handled discreetly and professionally.

Med Spa Meeting Reminders

Take upfront deposits or full payments via PayPal

Deposits or prepayments protect your team’s time and reduce cancellations. Especially for injectable or advanced skincare sessions, financial commitment increases appointment reliability.

Med Spa Online Payments

Coordinate nail bookings across staff and locations

Managing multiple practitioners or rooms can get complicated. A unified calendar keeps everyone aligned—reducing double bookings and simplifying front-desk coordination.

Med Spa Multi Location Booking

Customize different nail services individually

Botox, laser hair removal, and chemical peels all have different prep and recovery times. Customizing service durations, buffers, and availability keeps the schedule running efficiently.

Med Spa Multiples Services Booking

Evenly distribute bookings among nail technicians

Rotating bookings across your team fairly avoids burnout and ensures balanced workloads. It also gives clients consistent care, no matter which practitioner they see.

Med Spa Round Robin Scheduling

Individual pages showcasing each tech’s nail art

Clients often want a specific provider based on past treatments. Profiles showing specialties like injectables, anti-aging, or laser services help clients choose with confidence.

Med Spa Team Profiles

Quickly adjust schedules during busy periods

Med spa schedules shift during holiday promos or peak times. Being able to adjust availability quickly ensures you stay booked without overcommitting your staff.

Med Spa Custom Calendar Availability

Add booking links to websites, socials, and emails

Booking links should be everywhere your clients are—whether on your Instagram, website, or through email campaigns. Making it easy to schedule boosts conversions with minimal effort.

Med Spa Meeting Booking Link

Easy Setup. On-Call Help When You Need It

Switch from old clunky Med Spa Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Med Spa Booking system which covers all niches

Barber Shop Salon
Barber Shop Salon
Makeup artist
Makeup artist
Spa Massage Therapist
Spa Massage Therapist
Tattoo Studio
Tattoo Studio
Waxing salon
Waxing salon
Nail salon
Nail salon

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$15/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Med Spa scheduling app

Automated Reminders
Reduce no-shows by sending automated email reminders for consultations, follow-ups, or treatments. Ensure clients never miss their scheduled appointments by integrating reminders with your med spa's appointment booking system.
Booking Links
Simplify appointment scheduling by sharing personalized booking links with clients. These links can be sent via email, text, or social media, making it easy for clients to book their preferred time slot directly through your med spa's scheduling software.
Workflows
Enhance client experience by automating email workflows. Send pre-appointment instructions, post-treatment care tips, and follow-up reminders to keep clients informed and engaged.
Buffers
Avoid overbooking and give your staff time to prepare for the next client by adding buffer periods between appointments. This ensures a smooth and stress-free experience for both clients and staff.
Calendar Sync
Keep all your appointments in one place by syncing your med spa's scheduling system with popular calendars. This helps avoid double bookings and ensures everyone stays on the same page.
Website Embed
Allow clients to book appointments directly from your med spa's website. An embedded booking system makes scheduling seamless and improves the overall user experience.
File Sharing
Share important documents like consent forms or pre-treatment instructions directly on your scheduling page. This saves time and ensures clients are well-prepared before their visit.
Team Scheduling
Coordinate schedules across multiple locations and team members with ease. A centralized appointment booking system ensures smooth operations and better client management.
Images and Videos
Showcase your med spa's services by adding images or videos to your booking page. This helps clients understand your offerings and builds trust before they book.
Notice Period
Prevent last-minute bookings by setting a minimum notice period. This gives your team enough time to prepare and ensures a well-organized schedule.
Round Robin Allocation
Automatically assign appointments to available team members, ensuring an even workload distribution. This feature is especially useful for med spas with multiple specialists.
WhatsApp Integration
Enable clients to reach out via WhatsApp directly from your booking page. This makes communication quick and convenient, improving client satisfaction.
Booking Questions
Gather important information before appointments by adding customizable questions to your booking page. This helps your team prepare better for each client.
Collective Scheduling
Easily schedule team meetings or group consultations by finding a time that works for everyone. This feature simplifies coordination for multi-specialist treatments.
Custom Availability
Set specific availability for holidays, special events, or staff changes. This ensures your med spa's schedule remains accurate and up-to-date.
Profile
Provide clients with essential information like your med spa's services, team profiles, and FAQs directly on the scheduling page. This builds trust and answers common questions upfront.

Latest updates in Med Spa appointment scheduling

There’s a shift happening inside med spas—quiet, but unmistakable. Our team’s spent time with both boutique aesthetics clinics and multi-location franchises over the last year, and one thing is clear: the old “call to book” model is crumbling. Even email feels outdated. Clients expect sleek, mobile-first med spa booking software that respects their time and their privacy. The best operators aren’t just embedding calendars. They’re creating pages that speak. About their process, certifications, even showcasing before–afters. One clinic in Austin told us after they added a short video intro and client reviews next to their availability, consultations jumped 2x. It’s not just functionality—it’s trust. According to the 2025 Global Scheduling Experience Report by Lunacal, 71% of solo owners want their brand/story shown alongside availability. And 62% said pre-booking questions improved outcomes dramatically—think allergies, skincare routines, sensitivity history. But here’s what surprised us: the best-performing teams don’t always show every slot. In fact, limiting visible availability created higher perceived demand—and faster decisions. Goes against most “availability = conversion” logic, but it’s working. Also: SMS reminders. 35% fewer no-shows. Wild. Interestingly, we’re seeing med spas take cues from tattoo parlors and nail salons. Booking flows are simpler, frictionless. If you're curious, take a peek at how Tattoo Studio Booking system pages handle appointment types—med spas are quietly borrowing those tactics. And on the luxury end, there’s even crossover with aesthetic professionals. The top-tier Makeup artist Booking system setups inspired some clinics to experiment with personalized galleries on their calendar pages. Results? More VIP requests. Bottom line: this isn’t just scheduling. It’s storytelling. And the clinics that get that? They’re winning more than bookings—they’re building loyalty.

Frequently Asked Questions

For me, it’s Lunacal. It’s flexible enough for complex treatments, lets you upload photos, and even display before-after galleries. Clients can book confidently without needing to ask ten questions over DMs.

Yes—and it’s critical. Whether you have injectables in one room and laser in another, a good system should handle availability across both. I know a studio using a nail salon appointment software that had to switch because it couldn’t scale.

Not at all. Just list each as its own service with separate durations and prices. My own calendar has different rules for consults vs fillers—it helps avoid booking errors and makes my day run smoother.

Some tools let them add notes or files directly, and it’s a lifesaver. I collect allergy info and previous treatment history before the appointment. I saw this feature being used well in a massage therapist booking system too.

If you’re just starting out, you might try a free plan on Calendly or Fresha. But if you need HIPAA compliance, intake forms, or customized flows, you’ll want to upgrade pretty fast.

Custom time slots, staff assignment, automated reminders, and booking questions. I also love being able to embed the calendar on my site—like I saw done on this tattoo studio appointment page.

Branding options. Now you can style your booking page, add testimonials, video consult options, and more. It’s getting closer to what you see in high-end makeup studio booking tools—but tailored to clinical services.

Some systems do support that. I have clients who book pre-paid facial bundles or recurring check-ins. Tracking those inside the software avoids billing confusion later.

Absolutely. I set mine for 24 hours and 2 hours before the session. Since adding them, no-shows dropped by half. A colleague running a waxing service booking system said the same thing.

Yes—and it helps a ton. My link is on Instagram, Google My Business, and the home page of my site. Clients can book the second they’re ready, no need for calls or chasing.

Lunacal for flexibility and polish. Square Appointments works if you already use it for payments. Fresha is common, but limited if you want advanced options. Go with what fits your workflow.

Authored & Reviewed by:

Olivia MartinBusiness Consultant for salons and spa chains

Olivia Martin is a small business consultant based in Orlando, Florida, with over 13 years of experience working closely with service-based businesses across beauty, wellness, and fitness industries. She graduated with a degree in Business Administration in 2010 and started her career helping independent salon owners improve their client operations. Between 2012 and 2016, Olivia worked with several franchises of national salon brands, helping streamline their appointment booking systems and boost client retention by focusing on customer experience at the first point of contact. Beyond business strategy, she’s passionate about building welcoming brands that feel approachable from the moment a client books. When she's not consulting, Olivia enjoys watercolor painting and volunteers at local business mentorship programs in Florida.

Experience with Scheduling Tools

Square AppointmentsGlossGeniusFreshaVagarolunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook