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Advanced Features for Serious Med Spa Owners

Instantly confirm client nail appointments online

Clients love booking nail appointments spontaneously. Instant confirmations reassure them their spot is reserved—without needing to text or call, leaving you free to focus on the day's artistry.

Instantly confirm client nail appointments online

Highlight nail art, client reviews, custom branding

Clients choose salons based on visuals. Showing off intricate nail designs, glowing reviews, and branding that matches your salon's vibe helps new customers book confidently. This transforms your industry booking software into a visual portfolio.

Highlight nail art, client reviews, custom branding

Collect preferences like nail style or allergies beforehand

Getting client preferences in advance—such as gel, acrylic, or nail art style—helps you prep your station properly. Knowing allergies to products like acrylic also ensures safety and smooth appointments.

Collect preferences like nail style or allergies beforehand

Automatic appointment reminders and post-service feedback requests

Clients easily forget nail touch-up appointments. Automated reminders greatly cut down no-shows. Asking for feedback post-appointment privately catches concerns early, protecting your salon’s reputation.

Automatic appointment reminders and post-service feedback requests

Take upfront deposits or full payments via PayPal

Advance payments or deposits significantly reduce sudden cancellations. When clients commit financially, they're more likely to keep their nail appointments, ensuring your schedule stays profitable and predictable.

Take upfront deposits or full payments via PayPal

Coordinate nail bookings across staff and locations

Managing multiple nail techs or salon locations can be chaotic. Synchronizing appointments clearly within the same industry scheduling software prevents double bookings, simplifies organization, and ensures clarity for everyone involved.

Coordinate nail bookings across staff and locations

Customize different nail services individually

Manicures, pedicures, and nail extensions each need their own time slots and preparations. Setting separate durations and buffers for each service ensures smooth workflows and better client experiences.

Customize different nail services individually

Evenly distribute bookings among nail technicians

Automatic rotation of appointments ensures each nail tech maintains a balanced workload. It keeps staff motivated, avoids burnout, and ensures clients consistently receive attentive, high-quality care.

Evenly distribute bookings among nail technicians

Individual pages showcasing each tech’s nail art

Clients often have favorite nail technicians. Dedicated profiles let clients explore each technician's past nail art, specialties, and availability, building trust and making the selection process easier.

Individual pages showcasing each tech’s nail art

Quickly adjust schedules during busy periods

Whether during holiday rushes, wedding seasons, or unexpected closures, adjusting your calendar quickly helps maintain smooth salon operations. This flexibility ensures you’re never stuck managing last-minute chaos.

Quickly adjust schedules during busy periods

Add booking links to websites, socials, and emails

Easily accessible booking links, embedded across Instagram bios, your website, or emails, ensure clients can conveniently schedule their next nail appointment wherever they discover your salon.

Add booking links to websites, socials, and emails

Easy Setup. On-Call Help When You Need It

Switch from old clunky Med Spa Booking system

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Med Spa Booking system which covers all niches

Barber Shop Salon
Barber Shop Salon
Makeup artist
Makeup artist
Spa Massage Therapist
Spa Massage Therapist
Tattoo Studio
Tattoo Studio
Waxing salon
Waxing salon
Nail salon
Nail salon

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Med Spa scheduling app

Automated Reminders
Automated reminders ensure your clients or team members never miss a meeting. This feature helps reduce no-shows and keeps everyone on track, saving time and improving efficiency in daily operations.
Booking links
Booking links make it easy for clients or team members to schedule appointments directly. Shareable links simplify the process and integrate seamlessly with industry calendar scheduling software.
Workflows
Workflows automate communication by sending tailored emails at different stages of the appointment. This keeps everyone informed and ensures smooth coordination for meetings.
Buffers
Buffers allow you to add time between appointments, preventing back-to-back scheduling. This ensures better preparation and avoids burnout during busy days.
Calendar Sync
Calendar sync integrates your schedule with Google, Outlook, or Apple calendars, ensuring all appointments are updated in real-time. This feature is vital for industry appointment booking systems to avoid conflicts.
Website Embed
Website embed lets you add scheduling options directly to your website, making it easy for clients to book appointments without leaving your page.
File sharing
File sharing allows you to upload relevant documents or resources to your scheduling page, ensuring clients or team members have everything they need before the meeting.
Team Scheduling
Team scheduling simplifies coordination for teams across multiple locations. It ensures seamless collaboration and is a key feature for industry calendar scheduling software.
Images and Videos
Images and videos enhance your booking page by adding visual content, making it more engaging and informative for clients or team members.
Notice period
Notice period lets you set a minimum time frame for bookings, ensuring you have adequate preparation time for each appointment.
Round Robin Allocation
Round robin allocation ensures meetings are distributed evenly among team members, optimizing workload and improving efficiency.
WhatsApp Integration
WhatsApp integration enables direct communication from the booking page, making it easy for clients to ask questions or confirm details.
Booking questions
Booking questions allow you to gather essential information before appointments, ensuring better preparation and tailored service.
Collective scheduling
Collective scheduling helps find a time slot when all team members are available, simplifying coordination for group meetings.
Custom availability
Custom availability lets you set specific working hours or exceptions, ensuring your schedule aligns with your needs.
Profile
Profile customization allows you to add company details, FAQs, and other relevant information to your scheduling page, creating a professional and informative experience.

Latest updates in Med Spa appointment scheduling

There’s a shift happening inside med spas—quiet, but unmistakable. Our team’s spent time with both boutique aesthetics clinics and multi-location franchises over the last year, and one thing is clear: the old “call to book” model is crumbling. Even email feels outdated. Clients expect sleek, mobile-first med spa booking software that respects their time and their privacy. The best operators aren’t just embedding calendars. They’re creating pages that speak. About their process, certifications, even showcasing before–afters. One clinic in Austin told us after they added a short video intro and client reviews next to their availability, consultations jumped 2x. It’s not just functionality—it’s trust. According to the 2025 Global Scheduling Experience Report by Lunacal, 71% of solo owners want their brand/story shown alongside availability. And 62% said pre-booking questions improved outcomes dramatically—think allergies, skincare routines, sensitivity history. But here’s what surprised us: the best-performing teams don’t always show every slot. In fact, limiting visible availability created higher perceived demand—and faster decisions. Goes against most “availability = conversion” logic, but it’s working. Also: SMS reminders. 35% fewer no-shows. Wild. Interestingly, we’re seeing med spas take cues from tattoo parlors and nail salons. Booking flows are simpler, frictionless. If you're curious, take a peek at how Tattoo Studio Booking system pages handle appointment types—med spas are quietly borrowing those tactics. And on the luxury end, there’s even crossover with aesthetic professionals. The top-tier Makeup artist Booking system setups inspired some clinics to experiment with personalized galleries on their calendar pages. Results? More VIP requests. Bottom line: this isn’t just scheduling. It’s storytelling. And the clinics that get that? They’re winning more than bookings—they’re building loyalty.

Frequently Asked Questions

For me, it’s Lunacal. It’s flexible enough for complex treatments, lets you upload photos, and even display before-after galleries. Clients can book confidently without needing to ask ten questions over DMs.

Yes—and it’s critical. Whether you have injectables in one room and laser in another, a good system should handle availability across both. I know a studio using a nail salon appointment software that had to switch because it couldn’t scale.

Not at all. Just list each as its own service with separate durations and prices. My own calendar has different rules for consults vs fillers—it helps avoid booking errors and makes my day run smoother.

Some tools let them add notes or files directly, and it’s a lifesaver. I collect allergy info and previous treatment history before the appointment. I saw this feature being used well in a massage therapist booking system too.

If you’re just starting out, you might try a free plan on Calendly or Fresha. But if you need HIPAA compliance, intake forms, or customized flows, you’ll want to upgrade pretty fast.

Custom time slots, staff assignment, automated reminders, and booking questions. I also love being able to embed the calendar on my site—like I saw done on this tattoo studio appointment page.

Branding options. Now you can style your booking page, add testimonials, video consult options, and more. It’s getting closer to what you see in high-end makeup studio booking tools—but tailored to clinical services.

Some systems do support that. I have clients who book pre-paid facial bundles or recurring check-ins. Tracking those inside the software avoids billing confusion later.

Absolutely. I set mine for 24 hours and 2 hours before the session. Since adding them, no-shows dropped by half. A colleague running a waxing service booking system said the same thing.

Yes—and it helps a ton. My link is on Instagram, Google My Business, and the home page of my site. Clients can book the second they’re ready, no need for calls or chasing.

Lunacal for flexibility and polish. Square Appointments works if you already use it for payments. Fresha is common, but limited if you want advanced options. Go with what fits your workflow.

Authored & Reviewed by:

Olivia MartinBusiness Consultant for salons and spa chains

Olivia Martin is a small business consultant based in Orlando, Florida, with over 13 years of experience working closely with service-based businesses across beauty, wellness, and fitness industries. She graduated with a degree in Business Administration in 2010 and started her career helping independent salon owners improve their client operations. Between 2012 and 2016, Olivia worked with several franchises of national salon brands, helping streamline their appointment booking systems and boost client retention by focusing on customer experience at the first point of contact. Beyond business strategy, she’s passionate about building welcoming brands that feel approachable from the moment a client books. When she's not consulting, Olivia enjoys watercolor painting and volunteers at local business mentorship programs in Florida.

Experience with Scheduling Tools

Square AppointmentsGlossGeniusFreshaVagarolunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook