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The most powerful Housing Agency Scheduling software

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Features that top housing agencies use

Let applicants schedule viewings and appointments instantly

Most housing inquiries come in after hours. With industry booking software, tenants and applicants can schedule viewings, interviews, or check-ins without waiting for a call back.

Let applicants schedule viewings and appointments instantly

Highlight available units, eligibility criteria, and location perks

Whether you manage government housing or affordable rentals, your booking page can clearly explain what’s available and who qualifies. Industry scheduling software should support that clarity upfront.

Highlight available units, eligibility criteria, and location perks

Ask about household size, timeline, and eligibility upfront

Before someone books a visit, knowing their basic details—like number of occupants or income range—helps ensure they’re matched with the right unit or program.

Ask about household size, timeline, and eligibility upfront

Send reminders for viewings, lease signings, or document drop-offs

Missed appointments waste staff time and delay housing. A simple reminder ensures applicants show up on time, with documents in hand and expectations aligned.

Send reminders for viewings, lease signings, or document drop-offs

Accept fees for background checks or holding deposits

Whether it’s a non-refundable application fee or a small holding deposit, a good industry scheduling software lets you collect payment during the booking process—secure and upfront.

Accept fees for background checks or holding deposits

Manage viewings across multiple buildings or housing offices

You might cover several properties or scattered sites. Centralized scheduling keeps it easy to coordinate across all locations without overlap or confusion.

Manage viewings across multiple buildings or housing offices

Separate services like unit tours, eligibility checks, and move-ins

Not every appointment is a viewing. Create different service types—lease briefings, inspections, annual reviews—each with their own structure and time requirements.

Separate services like unit tours, eligibility checks, and move-ins

Distribute new leads or cases fairly among staff

When multiple staff handle applicant intake or site visits, round-robin scheduling balances the load so no one is overwhelmed and appointments get handled promptly.

Distribute new leads or cases fairly among staff

Let clients see who they’re meeting and why

A photo, role, and short intro helps build trust—especially for people unfamiliar with the housing process. It also reduces confusion at the door or front desk.

Let clients see who they’re meeting and why

Block time for inspections, staff training, or urgent move-ins

Whether you're catching up on compliance or prepping emergency housing, flexible calendars let you shift availability as needed. Industry scheduling software should keep your ops fluid.

Block time for inspections, staff training, or urgent move-ins

Embed your booking link in listings, emails, and local programs

Whether someone finds you through a government website or a printed flyer, one clean booking link makes it easy for them to take the next step—no gatekeeping.

Embed your booking link in listings, emails, and local programs

Easy Setup. On-Call Help When You Need It

Switch from old clunky Housing Agency Scheduling software

5-minute setup

Book With Confidence

No technical skills required

Stress-free experience

Call + Email support

Flexible contact options

Housing Agency Scheduling software which covers all niches

Property
Property
Real Estate Agent
Real Estate Agent
Realtor
Realtor

No commission, No license fees.

Just simple, fair pricing

monthly
Yearly
(save upto 20%)

Free Plan

$0/user/month
For personal use.
  • 2 events
  • Multiple calendars
  • Automated meeting reminders
  • Customisable scheduling page
  • Customisable booking questions

Standard

$9/user/month
For professionals.
  • All free features
  • Unlimited events
  • Zapier integration
  • Paypal integration
  • Priority Support

Teams

$12/user/month
For growing businesses.
  • All standard features
  • Teams scheduling page
  • Round robin scheduling
  • Collective scheduling

Enterprise

$25/user/month
For large companies.
  • All teams features
  • Account manager
  • Custom integrations
  • Phone Support
  • Personalised onboarding & Training

100% of features needed in a Housing Agency scheduling app

Automated Reminders
Ensure clients and team members never miss a meeting by sending timely email reminders. This feature helps reduce no-shows and keeps everyone on track, making it a must-have for industries relying on calendar scheduling software.
Booking links
Create simple, shareable links for clients to book appointments directly. This streamlines the scheduling process and integrates seamlessly with industry appointment booking systems.
Workflows
Automate communication by sending tailored emails at different stages of the meeting process. This keeps clients informed and engaged, improving overall scheduling efficiency.
Buffers
Prevent scheduling conflicts by adding buffer times between appointments. This ensures smoother transitions and avoids overbooking, especially in industries with high appointment volumes.
Calendar Sync
Keep all your schedules in one place by syncing with popular calendar platforms. This feature is essential for industries that rely on calendar scheduling software for seamless coordination.
Website Embed
Allow clients to book appointments directly from your website. This simplifies the booking process and integrates perfectly with industry appointment booking systems.
File sharing
Attach relevant documents or resources to your scheduling page for easy access. This is particularly useful for industries requiring pre-meeting materials.
Team Scheduling
Coordinate schedules across teams and locations effortlessly. This feature supports industries with complex scheduling needs and multi-user appointment booking systems.
Images and Videos
Enhance your booking page with images and videos to provide additional context or instructions. This helps industries create a more engaging and informative scheduling experience.
Notice period
Define a minimum notice period for bookings to ensure proper preparation time. This feature is ideal for industries requiring structured scheduling processes.
Round Robin Allocation
Automatically assign meetings to team members in a balanced way. This ensures fair distribution and optimizes team productivity in industries with shared scheduling responsibilities.
WhatsApp Integration
Enable instant communication by integrating WhatsApp on your booking page. This is perfect for industries needing quick follow-ups or real-time client interactions.
Booking questions
Gather important information upfront with customizable booking questions. This feature helps industries streamline appointment preparation and client onboarding.
Collective scheduling
Find and book slots that work for all team members. This feature is ideal for industries requiring collaborative scheduling across multiple participants.
Custom availability
Set unique availability for specific days to accommodate special schedules or exceptions. This flexibility is crucial for industries with dynamic appointment needs.
Profile
Provide essential information like company details, FAQs, and profiles directly on your scheduling page. This builds trust and improves client engagement for industries using appointment booking systems.

Latest news in Housing Agency scheduling space

Most folks haven’t noticed yet. But if you step inside a few busy leasing offices right now, there’s a quiet shift happening. One manager at a midsize housing agency in Kansas told me, “We didn’t realize how many appointments we were dropping until we tracked them.” They thought traffic was just low. Turns out, half the inquiries never turned into viewings because the follow-up was too slow. The smarter agencies? They’ve started replacing call-back logs with actual housing agency scheduling software. Not flashy stuff. Just tools that show availability, ask 2-3 custom questions up front, and trigger automatic reminders. It works. According to the 2025 Global Scheduling Experience Report by Lunacal, 62% of teams using pre-booking questions said their visits were more productive. Another 35% said automated SMS/email nudges cut no-shows significantly. Here's the kicker: One smaller agency in Ohio saw a lift after turning their booking page into more of a story page. Testimonials, property vibe, even a short clip from the property manager. Felt like a tour. Strange thing? It worked better than paid listings. I don’t think most teams realize how much that matters yet. Not everyone’s there, though. 9% still manually juggle appointment books. You’d think the tech adoption would be higher by now. Also worth noting — I’ve seen a few agencies test routing viewings to different agents using round-robin setups. One told me it saved at least 4 hours a week per rep. Quietly powerful. Some teams are even poking around ideas from Bridal Studio Scheduling software setups, trying to replicate that clean experience. Others are watching Retail store scheduling software playbooks for inspiration. Seems odd at first. But when you think about it, both involve coordinating personalized in-person experiences.

Frequently Asked Questions

I’ve had a great experience using Lunacal. It lets us coordinate multiple agents, manage appointment types (rentals, inspections, lease signings), and even collect documents before the visit.

Absolutely. I’ve assigned calendars by building and team member. It's based on the way a property management tool handled large listings.

Yes. I embedded it right into our site and also added it to every listing page. Picked that up from a real estate agent’s booking page.

Yep. We added questions around move-in timeline, family size, and employment. It's similar to the intake form on a realtor calendar. It saves a lot of back and forth.

Look for agent routing, group scheduling, form customization, and buffer times between appointments. Also, the ability to send automated reminders is a must.

Many now let you attach documents, automate confirmations, and even let tenants upload lease forms ahead of time. Makes onboarding quicker.

I keep 1–2 emergency slots hidden each day. If someone cancels, we shift another lead in. Automated reschedule links also help a ton.

Free tools like Calendly can help in the early days, but if you’re coordinating across a team or handling dozens of listings, you’ll quickly run into limits.

Yes. I use private links for annual inspections and lease renewals. It's helped standardize the process without needing separate tools.

Lunacal for flexibility and structure. Some use all-in-one CRMs with scheduling built-in, but they often feel clunky. Simpler tools like Square work if you’re solo or managing just a few units.

Authored & Reviewed by:

Michael AdamsReal Estate Agent

I'm Michael Adams, a Realtor® and consultant based out of Austin, Texas. I got my start in real estate in 2014 after completing my degree in Business Communications, and like a lot of new agents, I learned the hard way that scheduling showings quickly and easily could make or break a deal. By 2016, I helped my team transition to online appointment scheduling, cutting client response time by nearly half and boosting show-to-offer rates. Since then, I've specialized in helping real estate teams create frictionless booking experiences for buyers and sellers alike. When I’m not working, you’ll find me exploring Austin’s food trucks or hiking the Barton Creek trails.

Experience with Scheduling Tools

ShowingTimeCalendlySetmoreBrokerBaylunacal.ai

Pranshu KacholiaFounder, lunacal.ai calendar scheduling software

Pranshu Kacholia is the founder of Lunacal.ai, a next-generation calendar scheduling platform built to turn passive booking pages into active brand experiences. He has in-depth expertise of building appointment booking tools and implementing them across industries. Before founding Lunacal, Pranshu served as the Head of Marketing at Happay (India’s largest T&E platform) and ClickPost (Asia’s second-largest logistics intelligence platform). His work at Happay contributed to the company’s expansion into enterprise markets, while at ClickPost, he played a key role in positioning the brand as a category leader across India and Southeast Asia.

Experience with Scheduling Tools

Lunacal.aiCalendlyAcuity SchedulingSquare AppointmentsSetmoreDoodleBooksyMindbodyFreshaSimplyBook.meHoneyBook