backed by in-depth research, comparing 10+ scheduling tools and analyzing over 100 user reviews. I've identified the best CalendarHero alternatives based on features, pricing, and real-world performance data.
25 December 2024
17 min read
If you've found yourself frustrated with CalendarHero, you're not alone. After trying several alternatives, I've realized there's no reason to settle for a clunky tool that doesn't meet my needs.
While I would rate CalendarHero just 7/10, there are tools like Lunacal (9.2/10) and with higher ratings and generous free-forever plans that make scheduling smoother and more efficient.
Let's dive into why these alternatives stand out and how they can transform your scheduling experience for the better.
Lunacal
Book Like A Boss
Savvycal
SimplyBook.me
Zoho Bookings
10to8
Zcal
Booksy
Setmore
HubSpot Meetings
| Detailed Comprison | Lunacal | Book Like A Boss | Savvycal | SimplyBook.me | Zoho Bookings | 10to8 | Zcal | Booksy | Setmore | HubSpot Meetings |
|---|---|---|---|---|---|---|---|---|---|---|
| Scheduling Page |  |  | | | | | | | | |
| Customization | | | | | | | | | | |
| Teams | | | | | | | | | | |
| Support | | | | | | | | | | |
| Ease of use | | | | | | | | | | |
| 3rd party integrations | | | | | | | | | | |
| User interface | | | | | | | | | | |
| Calendar sync | | | | | | | | | | |
| Free plan | yes | no | yes | no | yes | no | yes | no | yes | yes |
Lunacal transforms basic scheduling into a more personal, brand-focused experience. When I used it, it felt less like setting up appointments and more like presenting a professional portfolio. It’s perfect for freelancers, small businesses, and anyone wanting their scheduling page to reflect their unique brand and build trust with clients.
Customizable Scheduling Pages: Make your page a reflection of your brand with custom bios, images, videos, and testimonials.
Client Testimonials Integration: Build trust and credibility by displaying client reviews right on your scheduling page.
Branding Options: Customize colors, logos, and more to create a cohesive look that matches your brand.
Free Forever Plan: Get started with Lunacal for free, no credit card required.
Calendar Sync: Seamlessly integrate with Google, Outlook, and Apple calendars.
Automated Reminders: Reduce no-shows and keep clients informed with automated email and SMS reminders.
Buffer Times: Manage your time effectively by setting buffer times before and after appointments.
Team Collaboration Tools: Schedule for teams with features like round-robin and lead routing.
Instant Booking Links: Share booking links quickly and easily for immediate access.
Multiple Timezone Support: Automatically adjust times for clients worldwide.
Guided Onboarding: Get started quickly with step-by-step guidance.
Multi-Event Booking: Allow clients to book multiple services or appointments in one go.
Custom Availability: Set your availability windows to show clients only the times you want to offer.
Integrations with Popular Tools: Connect with Zoom, Microsoft Teams, payment gateways, and more.
Analytics Dashboard: Track bookings, analyze client behavior, and optimize your page for better results.
Lunacal offers a free plan with basic features that never expires. Paid plans start at $10/month per user, unlocking advanced features like custom branding and team scheduling. If you need more functionality, higher-tier options are available.
Deep personalization: Create a scheduling page that truly represents your brand.
Free forever plan: Get started without any financial commitment.
Seamless integration: Easily connect with your favorite calendar apps.
Automated reminders: Reduce no-shows and improve efficiency.
Team collaboration: Manage scheduling for teams with ease.
Limited CRM integrations: May not be ideal for large enterprises with complex CRM systems.
Lunacal is a fantastic tool for freelancers and small businesses looking to create a personalized and engaging scheduling experience. It's easy to use, highly customizable, and offers a free plan to get you started. While it might not be the best fit for large enterprises with complex CRM needs, Lunacal is a great choice for anyone who wants to make a good impression and streamline their booking process.
Overall Score: 9.2/10
Book Like A Boss is a solid alternative to CalendarHero, especially if you're looking for more flexibility.
When I used it, I found the customization options really stood out. It lets you personalize everything, from the booking page design to the services you offer.
If you like control over your branding, you’ll appreciate this tool.
Customizable Booking Pages: You can fully design your booking page with your own branding, colors, and layout. In my experience, this made my business feel more personal.
Service-Specific Booking: Set up different services with unique booking rules, availability, and pricing. Perfect if you're juggling multiple types of appointments.
Payment Integration: It supports Stripe, PayPal, and Square for seamless payments during booking. No more chasing clients for invoices.
Automated Reminders: Send automated emails and SMS reminders to reduce no-shows. It’s one less thing you have to worry about.
Embed Anywhere: You can embed your booking page into your website, making it accessible to clients without needing to leave your site.
Book Like A Boss pricing starts at $9 per month for the basic plan, which includes essential features like calendar sync and payment integration.
The Standard plan is $19 per month, while the Boss plan costs $29 per month for extra branding options and unlimited pages.
Easy-to-use interface with lots of customization options.
Payment integration makes handling transactions simple.
Works for multiple services, not just one-size-fits-all.
Embedding option keeps users on your own site.
Limited integration with third-party tools compared to competitors.
The free version has very restricted features.
It’s slightly pricier than some alternatives.
The interface could feel overwhelming for new users.
Book Like A Boss is a powerful scheduling tool, especially if customization is a priority for you. It’s ideal for freelancers or small businesses wanting more control over their brand. In my experience, the ability to design booking pages and embed them directly into my website made a real difference.
For businesses in need of scheduling software for healthcare or scheduling software for education, Book Like A Boss might offer the flexibility you’re looking for, though its limitations in integrations and pricing could be a drawback for some. Overall, it’s a great alternative to CalendarHero if you're willing to invest in more features.
Overall Score: 8.8/10
SavvyCal makes scheduling feel a bit more... human. Unlike the robotic back-and-forth with CalendarHero, SavvyCal focuses on making scheduling a breeze for both parties. It’s simple, intuitive, and gives you more control.
When I switched from CalendarHero, it felt like an upgrade I didn’t know I needed.
Why keep fighting with a tool that’s stuck in the past?
Interactive Scheduling Links: Instead of one-sided links, SavvyCal lets both parties adjust meeting times—making it feel more collaborative.
Calendar Overlay: SavvyCal overlays your availability on top of theirs, so you know exactly when everyone’s free without any guessing games.
Pre-filled Availability: Set your availability once, and let SavvyCal do the rest. No need to constantly tweak your calendar for meetings.
Personalized Scheduling Links: You can personalize your scheduling links by adding your name or details, giving a more professional and personal touch.
Preferred Times: Prioritize your best meeting slots. SavvyCal lets you set preferred times for meetings, helping you keep control of your day.
For businesses like lawn care scheduling software or landscaping appointment booking software, SavvyCal provides the flexibility to handle scheduling with ease, ensuring your team and clients stay in sync.
SavvyCal offers a free plan with basic features. Paid plans start at $12/month, which includes advanced scheduling options, team features, and calendar integrations.
Easy to use with a clean, minimal interface.
Allows both parties to adjust availability.
Saves time with pre-filled availability and preferences.
Offers integration with major calendar tools like Google and Outlook.
Lacks some advanced workflow automation features.
Pricing can be high for smaller teams.
Doesn’t offer as many team scheduling options as some competitors.
Limited customization for meeting types.
SavvyCal is a good alternative to CalendarHero if you’re tired of rigid scheduling tools.
In my experience, the ability to adjust meeting times with others felt like a real collaboration, not just an exchange of links. The interface is clean, and the calendar overlay feature is a game-changer for quickly finding free slots.
However, if you're looking for a tool with deeper automation or team-specific features, you might feel a bit limited. But for solo users or smaller teams, SavvyCal is a smooth, intuitive option that gives you control over your time without the hassle.
Overall Score: 7.9/10
SimplyBook.me is an alternative to CalendarHero that I stumbled upon while searching for a more flexible solution. If you've been frustrated with limited customization options, this one might be worth a look.
In my experience, it felt like a breath of fresh air compared to CalendarHero. It's not perfect, but it gives you more control over how your booking page looks and feels.
Customizable booking page: You can design your booking page to match your brand, from colors to layout. It feels more personal than CalendarHero’s options.
Integrations with social media: Link your SimplyBook.me account to Facebook and Instagram for seamless scheduling directly through your social profiles. Handy for those who rely on social media for client outreach.
Appointment reminders: Automatic reminders keep both you and your clients on track. In my experience, it reduced no-shows significantly.
Payment processing: Accept payments through Stripe or PayPal directly from the booking page. This feature makes it easy to secure payments upfront.
Group bookings: If you’re organizing events or classes, SimplyBook.me handles group scheduling smoothly, so no one gets lost in the process.
Easy-to-use interface
Wide range of customization options
Social media integration
Accepts online payments
Learning curve for advanced features
Limited design options compared to fully custom platforms
Free plan has restrictions
Mobile app needs improvement
SimplyBook.me is a solid option if you’re looking for more control over your booking page. The customization options are a huge plus, especially if you're tired of CalendarHero's more rigid setup.
The integrations with social media make it great for anyone who uses Instagram or Facebook to attract clients. However, it does take a bit of time to learn its full potential.
Overall, it's an alternative worth exploring if you want flexibility and a more personalized booking experience.
Overall Score: 7.1/10
Zoho Bookings is a solid alternative to [CalendarHero] for those already using Zoho’s suite of products. It’s not perfect, but it does a great job of streamlining scheduling for small businesses.
If you're looking for something that integrates seamlessly with Zoho CRM and other apps, this could be worth exploring. But it’s not without its quirks.
CRM Integration: Directly syncs with Zoho CRM to manage customer bookings and data without manual updates.
Customizable Booking Pages: Easily tweak booking forms and pages to match your brand or business needs. No coding required.
Multi-location Management: Ideal for businesses with multiple branches, allowing location-specific booking settings and schedules.
Automated Reminders: Sends automated email and SMS reminders to reduce no-shows and keep clients in the loop.
Payment Integration: Integrates with popular payment gateways like PayPal and Stripe for seamless online payments.
Zoho Bookings starts with a free plan for a single user. Paid plans begin at $6 per user per month, which includes more advanced features and multi-user access.
Tight integration with other Zoho apps.
Simple and intuitive booking page customization.
Great for businesses managing multiple locations.
Affordable, especially for small businesses.
Automated reminders reduce no-shows effectively.
The interface can feel clunky at times.
Limited integration options outside the Zoho ecosystem.
Not as user-friendly as other tools for first-time users.
Customization is somewhat limited compared to other tools.
Payment options could be broader.
In my experience, Zoho Bookings is a decent scheduling solution, especially if you’re already locked into the Zoho ecosystem. The direct integration with Zoho CRM makes managing appointments and customer data seamless.
But if you're not already using Zoho apps, it may feel a bit restrictive.
It’s a good alternative to CalendarHero, but only if you're okay with some occasional hiccups and a few limitations.
Overall Score: 7.9/10
10to8 is a solid alternative to CalendarHero if you’re looking for more customization and ease of use. When I tried it, I was surprised at how much smoother it felt. You know how some tools make scheduling feel like a chore? This one doesn’t.
What’s really cool is the range of features it offers, especially if you manage multiple clients.
Customizable Booking Pages: You can tailor the booking page to fit your brand. Add your logo, change the layout, and even include custom fields for client info.
SMS & Email Reminders: 10to8 sends automatic reminders to clients via SMS and email. It’s great for reducing no-shows and ensuring appointments stick.
Multi-Location Support: If you’ve got more than one location, 10to8 handles it seamlessly. You can manage all bookings under one account.
Two-Way Client Chat: Clients can message you directly through the platform. It’s convenient and keeps communication centralized, so you don’t need to rely on emails.
Integrations: 10to8 integrates with platforms like Zoom, Google Calendar, and Stripe. This makes it easy to sync your schedule and accept payments.
10to8 scheduling software offers flexible pricing plans, including a free version for small teams, with paid options starting at $9.60 per month for more advanced features and customization.
Easy-to-use interface
Highly customizable booking pages
Reduces no-shows with reminders
Supports multiple locations
Centralized client messaging
Limited free plan features
Mobile app can feel clunky
Some advanced features require a learning curve
Reporting could be more detailed
In my experience, 10to8 offers a flexible and user-friendly alternative to CalendarHero. I liked how easy it was to set up my booking page and customize it to reflect my brand. The SMS reminders? Total lifesaver. But if you’re looking for super-detailed analytics, it might fall short.
Overall, it’s a great option for businesses that need reliable scheduling without the headaches. Plus, the two-way messaging makes client communication a breeze. If you like 10to8 scheduling software and want to explore more options like this, then checkout our dedicated 10to8 alternatives article.
Overall Score: 7.1/10
Zcal is a lightweight scheduling tool with a clean design that gets straight to the point. It’s an alternative to CalendarHero that feels much simpler. I found it super easy to navigate, but sometimes, maybe too simple.
Ever felt like a tool is missing something crucial? That was me with Zcal. Let's see if it's the right fit for you.
Customizable booking pages: Zcal lets you personalize your scheduling page with images and colors.
No signup for guests: Your clients don’t need an account to book a meeting, which makes the process smoother.
Time zone detection: Automatically detects and adjusts for time zones to avoid scheduling confusion.
One-click links: Share your scheduling link easily through email, text, or social platforms.
Group scheduling: Allows multiple people to book a meeting at the same time without any hassle.
Zcal offers a free plan with basic features. Paid plans start at $6/month, which unlocks more customization options and additional integrations.
Super simple interface.
No signup needed for guests.
Time zone management is automatic.
Quick link sharing for easy scheduling.
Lacks advanced features.
Limited integrations with other tools.
The design might feel too minimal for some.
No option to embed on websites.
In my experience, Zcal works well if you're looking for something simple and fast. It’s not trying to impress you with fancy features, and that can be both a strength and a weakness.
If you need something basic without the clutter, Zcal does the job. But if you're after a more robust alternative to CalendarHero, you might find yourself reaching for another option. It all comes down to your priorities.
Overall Score: 6.3/10
Booksy is designed for businesses in the beauty industry, but it’s a solid alternative to CalendarHero.
When I used it, I liked how it catered specifically to salons and spas. But let's be real: it’s not for everyone. If you’re in a different industry, it might feel a bit too niche.
Still, if you're looking for more personalized booking features, Booksy delivers.
Client Management: Booksy offers tools to store client details and appointment histories, perfect for building long-term relationships.
Calendar Syncing: Syncs with Google Calendar and Apple Calendar to keep all your appointments organized.
Mobile App: The app is super convenient, letting clients book on the go, which I found really handy.
Automated Reminders: It sends reminders to clients automatically, reducing no-shows by a significant margin.
Payment Integration: Accepts payments through the platform, streamlining your business operations without extra apps.
Booksy offers a free plan, but most businesses will need the paid plans that start around $29.99 per month. There are also add-ons that can push the cost higher depending on what features you need.
Excellent for beauty and wellness professionals.
Easy-to-use mobile app for clients and businesses.
Reduces no-shows with effective reminders.
Integrates payment systems directly.
Feels too niche if you’re outside beauty/wellness.
Limited customization options for non-salon industries.
Slightly expensive for small businesses.
Payment processing fees can add up.
Booksy is a great choice if you’re in the beauty industry. The automated reminders, mobile app, and payment integration make managing bookings a breeze.
But in my experience, if you’re outside that niche, it might feel limiting. While it’s a strong alternative to CalendarHero for specific users, you’ll probably want something more general if your needs extend beyond salons or wellness.
Still, it's worth a look if your business fits the mold.
Overall Score: 7.1/10
Setmore caught my attention when I was looking for an alternative to CalendarHero.
It’s simple to use but felt a bit too basic after a while. If you're managing appointments for small businesses or freelancers, it does the job.
But does it offer enough? Not quite.
Let’s look at what it brings to the table.
Appointment Reminders: Sends automated email or SMS reminders to clients before their appointment, reducing no-shows.
Multiple Calendar Views: Offers a daily, weekly, and monthly view for better management of your schedule.
Website Booking Integration: Embed the booking widget directly into your website for seamless client scheduling.
Staff Management: Assign appointments to team members and manage their calendars within the app.
Payment Processing: Accept payments through Stripe or Square during the booking process, making it convenient for both you and the client.
Setmore offers a free plan with basic features like online booking, calendar sync, and automated reminders. Paid plans start at $12/month, unlocking features like payment processing, video integrations, and priority support.
Easy to set up for small teams or solo businesses.
Free version includes a decent set of features.
Simple and clean interface.
Integrates with Facebook and Instagram for social bookings.
Lacks advanced features for larger businesses.
Limited customization options for the booking page.
Free plan caps the number of users.
No built-in video conferencing.
In my experience, Setmore works well if you’re a small business or a freelancer needing something straightforward. It’s easy to use, and you can get started without feeling overwhelmed.
But if you're scaling up, its limitations become clear. The lack of deep customization and advanced features might hold you back.
It’s a solid alternative to CalendarHero, but only if your needs are basic.
Overall Score: 7.5/10
HubSpot Meetings is a built-in tool within HubSpot’s larger CRM platform, designed to streamline scheduling. While it’s a solid option, it can feel overcomplicated, especially if you're just looking for a simple scheduling solution.
If you're searching for an alternative to CalendarHero, HubSpot Meetings might catch your eye, but is it worth the added complexity?
Calendar integration: Syncs with Google and Office 365 calendars to prevent double bookings and ensure availability is always up-to-date.
Meeting links: Create unique booking links for prospects or clients to choose a time that works for them, no back-and-forth needed.
Group meeting scheduling: Lets multiple attendees pick a time slot that works for everyone by syncing calendars and finding common availability.
CRM integration: Directly links with HubSpot CRM to automatically log meetings and sync data with contact records.
Customizable booking forms: Allows you to add fields to your scheduling page to gather important information from prospects before the meeting.
HubSpot Meetings is part of HubSpot’s paid plans, which start at $50/month. There’s also a free version with limited features.
Seamless integration with HubSpot’s CRM, making it great for tracking leads.
Meeting data automatically updates in your CRM.
Group scheduling simplifies finding a common time for multiple people.
Customizable booking forms help collect necessary details in advance.
Overwhelming for those not using the full HubSpot suite.
Can feel bulky if you're looking for a simpler scheduling tool.
Features are limited without upgrading to a higher-tier plan.
Customization options for the scheduling page are basic compared to some competitors.
In my experience, HubSpot Meetings is ideal if you're already deep in the HubSpot ecosystem. The CRM integration is seamless, and having meetings automatically logged can be a time-saver.
But if you’re only after a scheduling tool, it can feel unnecessarily complex. There are more straightforward alternatives to CalendarHero that won’t bog you down with extra features you don’t need.
Overall Score: 7.9/10
Scheduling Page: Does the scheduling page look professional and reflect your brand? Can you easily add details like your bio, profile picture, and other relevant information? Are there options to include images, videos, or documents to enhance the booking experience?
Customization: How customizable is the platform? Can you tailor the booking process, reminders, and other features to match your specific needs and preferences? Does it offer options to personalize the booking experience for your clients?
Teams: If you have a team, does the software support team scheduling and collaboration features? Can you easily manage bookings for multiple team members and locations?
Support: How responsive and helpful is the customer support team? Are there options for live chat, email, or phone support? Does the platform offer comprehensive documentation and resources?
Ease of Use: Is the platform intuitive and easy to navigate? Can you set up your account and start scheduling appointments quickly? Does the software have a user-friendly interface?
Third-Party Integrations: Does the software integrate with other tools you use, such as your CRM, email marketing software, or video conferencing platform? This can help streamline your workflow and save time.
User Interface: Is the user interface visually appealing and easy to use? Does the platform have a clean and intuitive design?
Calendar Sync: Does the software integrate seamlessly with your preferred calendar app, such as Google Calendar or Outlook? This can help you avoid double-booking and keep your schedule organized.
Free Plan: Does the software offer a free plan with basic features? This can be a great way to try out the platform before committing to a paid subscription.
For those comparing CalendarHero vs Calendly, both platforms offer excellent scheduling tools, but CalendarHero scheduling software tends to provide more advanced features for businesses, while Calendly is simpler and easier to use for individuals and small teams. If you're seeking free CalendarHero alternatives, platforms like Lunacal or SimplyBook.me might be great options to consider.
For me, Lunacal is ahead of the competition. It's fast, customizable, and actually helps you build your brand.
For large companies with 500+ users, you might want to demo tools like HubSpot Meetings or TidyCal. Sure, they have deep integrations, but they can be clunky, tough to use, and sometimes unreasonably priced. Plus, support might be limited.
Lunacal, on the other hand, is the fastest-growing calendar tool, pulling users from older platforms. It lets you personalize your scheduling page with bios, testimonials, and media to strengthen your brand. With a free plan and fast setup, it’s a no-brainer.
What are the best alternatives to CalendarHero?
There are several great alternatives, including HubSpot Meetings, TidyCal, and cal.com. Each offers unique features like group scheduling or CRM integration, so it depends on what specific functionality you need.
Are there any free alternatives to CalendarHero?
Yes, there are several free alternatives to CalendarHero that you can explore. Some of the top free options include Lunacal and Zoho Bookings. These tools offer excellent scheduling features with free plans, making them great choices if you're looking for a free CalendarHero alternative.
Which alternative has the most customization options?
If you’re looking for customization, Lunacal stands out with its ability to personalize scheduling pages with bios, testimonials, and media, helping you build trust with clients.
Are CalendarHero alternatives easy to set up?
Most alternatives are designed with ease-of-use in mind. However, some like HubSpot Meetings might require more setup if you're not already in their ecosystem. Others, like Lunacal, offer guided onboarding for a smooth start.
Which alternative integrates best with CRMs?
HubSpot Meetings is a strong contender for those needing deep CRM integration. Its seamless sync with the HubSpot CRM makes it a great option for businesses managing multiple leads.
How do the pricing models of CalendarHero alternatives compare?
Pricing varies widely. Some, like TidyCal, offer simple, budget-friendly pricing, while others like HubSpot Meetings may be pricier, especially at higher tiers. Be sure to review each platform's value for your needs.
How does CalendarHero compare to Calendly?
CalendarHero and Calendly are both popular scheduling tools, but they offer different features. While Calendly is known for its simplicity and ease of use, CalendarHero provides more advanced features such as automated workflows and integrations with various apps, making it a better choice for businesses with complex scheduling needs. However, if you need a straightforward tool, Calendly might be a better fit for you.