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How to Cancel Calendly Subscription – A Complete Guide (2025)

Easily cancel your Calendly subscription with this step-by-step guide, including tips on billing, refunds, and confirmation details.

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8 January 2025

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3 min read

Table of Contents

Introduction

Ever tried canceling a subscription and felt like you were being held hostage? That’s how I felt the first time I tried to cancel Calendly. It wasn’t impossible, but it wasn’t intuitive either.

I’ve used Calendly for years and know my way around it. So, if you’re trying to cancel your subscription, I’ve got you covered. Let me walk you through the process step by step.

Why Cancel Calendly?

Before we get into the details, let’s talk about why someone might want to cancel their subscription. Maybe you’ve outgrown the features. Perhaps you’ve found a more niche tool, like a vet booking system or a consultation booking system, better suited to your needs. Or maybe you’re just trying to cut down on unnecessary expenses. Whatever your reason, here’s how you can make the switch pain-free.

How to Cancel Calendly Subscription

The process to cancel your Calendly subscription is relatively straightforward. Here’s what you need to do:


  1. Log in to Your Account

Start by heading to Calendly’s website and logging into your account. You’ll need to access your account settings, so make sure you’re using the right login credentials. In my experience, it’s best to do this on a desktop for a smoother experience. Mobile browsers can be finicky.


  1. Navigate to Billing Settings

Once logged in, click on your profile picture in the top-right corner. From the dropdown menu, select "Billing." This is where all your subscription details are stored.


  1. Locate the Cancel Option

Scroll down until you see the option to cancel. Calendly will usually display this prominently, but you might need to expand a menu or two. If you’re on a free trial, the wording might differ slightly.


  1. Confirm Cancellation

After selecting “Cancel,” Calendly will likely ask for confirmation. They may prompt you with questions about why you’re leaving or offer incentives to stay. In my experience, this part feels a bit like breaking up with a clingy ex—just be firm and proceed.


  1. Check for Confirmation Email

Once canceled, you should receive a confirmation email. If you don’t see it in your inbox, check your spam folder. This email is crucial as proof that your subscription has been terminated.


Note: Refund Policies

Calendly’s refund policies vary depending on your plan and billing cycle. If you’ve paid for a year upfront, you may not get a refund for the unused months. Monthly plans are more forgiving since you’re only billed for the current cycle. Make sure to read their terms or contact support if you’re unsure.

Common Issues and How to Solve Them

Sometimes things don’t go as planned. Here are a few hiccups you might encounter:


  • Can’t Find the Cancel Button?

Double-check that you’re in the right account. If you manage multiple accounts, it’s easy to confuse them. Also, ensure you’re the admin, as only account admins can cancel paid subscriptions.


  • Still Being Charged?

If you see charges even after canceling, contact Calendly’s support team immediately. In my case, this happened once because I didn’t complete the final confirmation step.

What Happens After You Cancel?

Canceling your Calendly subscription doesn’t mean losing access immediately. If you’ve paid for a full month or year, you’ll retain access until the end of your billing cycle. This gives you time to export any data or migrate to another tool.


For example, if you’re a lawyer, you might switch to the best calendar app for lawyers, which offers features tailored specifically to legal professionals. Or, if you’re in a niche industry like plumbing, a booking software for plumbing might make more sense.


Alternatives to Calendly

Canceling Calendly might leave you searching for a new scheduling solution. Here are some common alternatives:


  1. Free Scheduling Tools

Tools like Google Calendar might suffice if you don’t need advanced features. They’re simple and cost-effective.


  1. Industry-Specific Tools

For niche needs, there are plenty of tailored options. These tools often integrate seamlessly with other software you use.


  1. Advanced Platforms

Platforms like Acuity Scheduling or Doodle offer robust features that rival Calendly. They’re worth exploring if you need more customization.

Conclusion

Canceling a Calendly subscription isn’t complicated, but it does require a bit of patience. In my experience, switching tools always feels like a hassle at first. But once you’ve found the right fit, it’s worth the effort. After all, your time—and your peace of mind—are worth it.